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PM fundamentals Session 1_Final_030715_Satya g

15. Jul 2015
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PM fundamentals Session 1_Final_030715_Satya g

  1. 1 Project Management Fundamentals Training Program Session 1/4 G. Satyanarayana Envision Enterprise Solutions Mail: satyanarayanag@envistionesl.com Cell: +91 9963744407
  2. • What is project • What is a project Management • Program, portfolio & PMO • PM skills • PM process groups • Q & A • Develop Project Charter • Develop Project Management Plan • Direct and Manage Project Execution • Monitor and Control Project Work • Perform Integrated Change Control • Close Project or Phase • Q & A Project Management Fundamentals Training Program Session 1 Agenda 2 Satyanarayana. G. Manager - Solutions Project Basics • Develop Project Charter • Develop Project Management Plan • Direct and Manage Project Execution • Monitor and Control Project Work • Perform Integrated Change Control • Close Project or Phase • Q & A Project Integration Management 30 Min 75 Min Exam 15 Min
  3. • What is project • What is a project Management • Program, portfolio & PMO • PM skills • PM process groups 3 Satyanarayana. G. Manager - Solutions • What is project • What is a project Management • Program, portfolio & PMO • PM skills • PM process groups Project Basics
  4. What is Project? 1. Projects are temporary in nature and have a beginning and end date. 2. A project has a set of objectives. A project has an organization structure. 3. A project has resources — used to create the deliverables or products. 4. These products may be tangible or intangible. 5. The end-product all deliverables, must have the potential, or capability to realize business benefits. 6. Each project is unique in some way. 1. Projects are temporary in nature and have a beginning and end date. 2. A project has a set of objectives. A project has an organization structure. 3. A project has resources — used to create the deliverables or products. 4. These products may be tangible or intangible. 5. The end-product all deliverables, must have the potential, or capability to realize business benefits. 6. Each project is unique in some way. 4 Satyanarayana. G. Manager - Solutions 1. Projects are temporary in nature and have a beginning and end date. 2. A project has a set of objectives. A project has an organization structure. 3. A project has resources — used to create the deliverables or products. 4. These products may be tangible or intangible. 5. The end-product all deliverables, must have the potential, or capability to realize business benefits. 6. Each project is unique in some way. 1. Projects are temporary in nature and have a beginning and end date. 2. A project has a set of objectives. A project has an organization structure. 3. A project has resources — used to create the deliverables or products. 4. These products may be tangible or intangible. 5. The end-product all deliverables, must have the potential, or capability to realize business benefits. 6. Each project is unique in some way.
  5. What is the Project Management? • Knowledge • Skills • Tools and techniques Application of Balancing Constraints Scope QualityBudget 5 Satyanarayana. G. Manager - Solutions • Initiating • Planning • Executing • Monitoring & control • Closing Accomplished throughout Schedule Risks Resources
  6. Program, Portfolio & PMO •Collection of related projects •Controls are implemented and managed in a coordinated way •Collective benefits are realized •Each project has project manager Program Management •Collection of programs and projects •Meets a specific business goal or objectives •Weighing the value of each project against the portfolio strategic objectives Portfolio Management 6 Satyanarayana. G. Manager - Solutions •Collection of programs and projects •Meets a specific business goal or objectives •Weighing the value of each project against the portfolio strategic objectives Portfolio Management •Centralized unit to oversee Projects and programs •Establishes and maintains the standards •Supports managers •Custodian of OPA Project Management office (PMO)
  7. Project Managers Skill Set Knowledge Performance Personal Management 7 Satyanarayana. G. Manager - Solutions Management Interpersonal
  8. Initiating Processes Planning Process Closing Process Monitoring & Controlling Process Authorizes the project Authorizes the project Plans course of actions to achieve objectives Plans course of actions to achieve objectives Measures progress to identify the variance and controls Measures progress to identify the variance and controls Project Management Process Groups 11 22 44 5 8 Satyanarayana. G. Manager - Solutions Initiating Processes Executing Process Closing Process Authorizes the project Uses the resources to carry out thee project tasks Uses the resources to carry out thee project tasks Ensures structured project closure Ensures structured project closure 11 33 55
  9. Project Management Process Groups 9 Satyanarayana. G. Manager - Solutions
  10. • Develop Project Charter • Develop Project Management Plan • Direct and Manage Project Execution • Monitor and Control Project Work • Perform Integrated Change Control • Close Project or Phase 10 Satyanarayana. G. Manager - Solutions • Develop Project Charter • Develop Project Management Plan • Direct and Manage Project Execution • Monitor and Control Project Work • Perform Integrated Change Control • Close Project or Phase Project Integration Management
  11. Develop a Project Charter (PC) •It is a very first piece of project documentation •Issued by a project sponsor / initiator •The process of developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply allocated organizational resources to project activities Initiating process 11 Satyanarayana. G. Manager - Solutions •It is a very first piece of project documentation •Issued by a project sponsor / initiator •The process of developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply allocated organizational resources to project activities
  12. Develop a Project Charter (PC) SOWSOW Contracts & Agreements Contracts & Agreements OPAOPA Business Cases Business Cases Environmental Factors Environmental Factors I N P U T S Initiating process 12 Satyanarayana. G. Manager - Solutions OUTPUT Tools & Techniques Business Cases Environmental Factors Project Charter External SME’s Experts Judgments Internal SME’s Facilitation Techniques
  13. Develop a Project Charter(PC) 1. Purpose and Justification 2. Objectives 3. Success Criteria 4. High Level Requirements 5. Assumptions and Constraints 6. Environmental Factors 7. High Level Project Description 8. High Project Risks 9. Summary Milestones 10. Summary Budget 11. Stakeholders List 12. Approval Requirements 13. PM Authority 14. Sponsor, PM and Other Relevant 15. Project Charter Acceptance Signed & Approved by 1. Purpose and Justification 2. Objectives 3. Success Criteria 4. High Level Requirements 5. Assumptions and Constraints 6. Environmental Factors 7. High Level Project Description 8. High Project Risks 9. Summary Milestones 10. Summary Budget 11. Stakeholders List 12. Approval Requirements 13. PM Authority 14. Sponsor, PM and Other Relevant 15. Project Charter Acceptance Signed & Approved by Initiating process 13 Satyanarayana. G. Manager - Solutions 1. Purpose and Justification 2. Objectives 3. Success Criteria 4. High Level Requirements 5. Assumptions and Constraints 6. Environmental Factors 7. High Level Project Description 8. High Project Risks 9. Summary Milestones 10. Summary Budget 11. Stakeholders List 12. Approval Requirements 13. PM Authority 14. Sponsor, PM and Other Relevant 15. Project Charter Acceptance Signed & Approved by 1. Purpose and Justification 2. Objectives 3. Success Criteria 4. High Level Requirements 5. Assumptions and Constraints 6. Environmental Factors 7. High Level Project Description 8. High Project Risks 9. Summary Milestones 10. Summary Budget 11. Stakeholders List 12. Approval Requirements 13. PM Authority 14. Sponsor, PM and Other Relevant 15. Project Charter Acceptance Signed & Approved by
  14. Develop Project Management Plan(PMP) •Developing project management plan is the process of documenting the actions necessary to define, prepare, integrate and coordinate all the subsidiary plans. •It also contains the performance measurement plans •Subsidiary plans like CMS, TMP, HRMP, QMP and RMP •PMP defines how the project is to be executed, monitored & controlled and closed •This is living document which is updated throughout the life of the project Planning process 14 Satyanarayana. G. Manager - Solutions •Developing project management plan is the process of documenting the actions necessary to define, prepare, integrate and coordinate all the subsidiary plans. •It also contains the performance measurement plans •Subsidiary plans like CMS, TMP, HRMP, QMP and RMP •PMP defines how the project is to be executed, monitored & controlled and closed •This is living document which is updated throughout the life of the project
  15. Develop Project Management Plan (PMP) PCPC Output from other processes Output from other processes OPAOPAEnterprise Environmental Factors Enterprise Environmental Factors I N P U T S Baselines (CTS) Baselines (CTS) 1. Scope management plan 2. Requirement management plan 3. Schedule management plan 4. Cost management plan 5. Quality management plan 6. Process improvements plan 7. Human resource plan 8. Communication management plan 9. Risk management plan 10. Procurement management plan 11. Stakeholders management plan 12. Change management plan Planning process 15 Satyanarayana. G. Manager - Solutions OUTPUT Tools & Techniques OPAEnterprise Environmental Factors Enterprise Environmental Factors PMP External SME’s Experts Judgments Internal SME’s Facilitation Techniques 1. Scope management plan 2. Requirement management plan 3. Schedule management plan 4. Cost management plan 5. Quality management plan 6. Process improvements plan 7. Human resource plan 8. Communication management plan 9. Risk management plan 10. Procurement management plan 11. Stakeholders management plan 12. Change management plan Will cover in detail in other sessions Will cover in detail in other sessions
  16. Develop a Project Management Plan (PMP) 1. Which project management process and their level of implementation are appropriate to the project 2. What tools and techniques will be used with which process 3. How the processes will interact as the project moves its phases 4. How the project work will be completed 5. How change control will happen 6. How configuration management will be performed 7. The integrity of project baseline 8. How the measurements will be used to better manage the project 9. Communication demand and techniques with the project stakeholders 10. How the project stakeholders inclusion and management will occur 11. When and how the management will review the project performance 1. Which project management process and their level of implementation are appropriate to the project 2. What tools and techniques will be used with which process 3. How the processes will interact as the project moves its phases 4. How the project work will be completed 5. How change control will happen 6. How configuration management will be performed 7. The integrity of project baseline 8. How the measurements will be used to better manage the project 9. Communication demand and techniques with the project stakeholders 10. How the project stakeholders inclusion and management will occur 11. When and how the management will review the project performance Planning process 16 Satyanarayana. G. Manager - Solutions 1. Which project management process and their level of implementation are appropriate to the project 2. What tools and techniques will be used with which process 3. How the processes will interact as the project moves its phases 4. How the project work will be completed 5. How change control will happen 6. How configuration management will be performed 7. The integrity of project baseline 8. How the measurements will be used to better manage the project 9. Communication demand and techniques with the project stakeholders 10. How the project stakeholders inclusion and management will occur 11. When and how the management will review the project performance 1. Which project management process and their level of implementation are appropriate to the project 2. What tools and techniques will be used with which process 3. How the processes will interact as the project moves its phases 4. How the project work will be completed 5. How change control will happen 6. How configuration management will be performed 7. The integrity of project baseline 8. How the measurements will be used to better manage the project 9. Communication demand and techniques with the project stakeholders 10. How the project stakeholders inclusion and management will occur 11. When and how the management will review the project performance
  17. Direct & Manage Project Work •The process of leading and performing the work defined in the PMP and implementing approved changes to achieve the project objectives Executing process 17 Satyanarayana. G. Manager - Solutions •The process of leading and performing the work defined in the PMP and implementing approved changes to achieve the project objectives
  18. Approved Changes Approved Changes Direct & Manage Project Work PMPPMP OPAOPAEnterprise Environmental Factors Enterprise Environmental Factors I N P U T S Executing process 18 Satyanarayana. G. Manager - Solutions OUTPUT Tools & Techniques OPAEnterprise Environmental Factors Enterprise Environmental Factors •Deliverables •Work Performance data •PMP updates •Project document updates External SME’s Experts Judgments Meetings Internal SME’s PMIS
  19. Direct & Manage Project Work •Deliverables as per scope of work and changes approved •Work Performance data of all the resources for each activity wise •PMP updates throughout the process •Project document updates •Data on the cost, schedule, technical and quality to facilitate forecasting •List of all corrective, preventive actions taken •Deliverables as per scope of work and changes approved •Work Performance data of all the resources for each activity wise •PMP updates throughout the process •Project document updates •Data on the cost, schedule, technical and quality to facilitate forecasting •List of all corrective, preventive actions taken Executing process 19 Satyanarayana. G. Manager - Solutions •Deliverables as per scope of work and changes approved •Work Performance data of all the resources for each activity wise •PMP updates throughout the process •Project document updates •Data on the cost, schedule, technical and quality to facilitate forecasting •List of all corrective, preventive actions taken •Deliverables as per scope of work and changes approved •Work Performance data of all the resources for each activity wise •PMP updates throughout the process •Project document updates •Data on the cost, schedule, technical and quality to facilitate forecasting •List of all corrective, preventive actions taken
  20. Monitor and Control Project Work(MCPW) •The process of tracking, reviewing and reposting project progress against the performance objectives defined in the PMP •Monitoring the implementation of changes approved •Controlling the all project constraints •Applying analytical techniques in project management to forecast potential outcomes based on possible variations of the project or environmental variables and their relationships with other variables •MCPW starts as soon as project starts Monitoring & Control 20 Satyanarayana. G. Manager - Solutions •The process of tracking, reviewing and reposting project progress against the performance objectives defined in the PMP •Monitoring the implementation of changes approved •Controlling the all project constraints •Applying analytical techniques in project management to forecast potential outcomes based on possible variations of the project or environmental variables and their relationships with other variables •MCPW starts as soon as project starts
  21. Scheduled and cost forecasts Scheduled and cost forecasts Monitor and Control Project Work PMPPMP OPAOPAEnterprise Environmental Factors Enterprise Environmental Factors I N P U T S Work performance information Work performance information Approved changes Approved changes Analytical Techniques 1. Regression analysis 2. Grouping methods 3. Casual analysis 4. Root cause Analysis 5. Forecasting methods 6. Failure Mode and effect analysis 7. Failure tree analysis 8. Reserve analysis 9. Trend analysis 10. Earned value method 11. Variance analysis Monitoring & Control 21 Satyanarayana. G. Manager - Solutions OUTPUT Tools & Techniques OPAEnterprise Environmental Factors Enterprise Environmental Factors •Change requests •Work Performance reports •PMP updates •Project document updates External SME’s Experts Judgments Analytical techniques Internal SME’s PMIS Meetings Analytical Techniques 1. Regression analysis 2. Grouping methods 3. Casual analysis 4. Root cause Analysis 5. Forecasting methods 6. Failure Mode and effect analysis 7. Failure tree analysis 8. Reserve analysis 9. Trend analysis 10. Earned value method 11. Variance analysis Will cover in detail in other sessions Will cover in detail in other sessions
  22. Monitor and Control Project Work •Deliverables as per scope of work and changes approved •Work Performance information of all the resources for each activity wise •PMP updates throughout the process •Project document updates •Reports and Analysis on the cost, schedule, technical and quality to facilitate forecasting •Analysis on List of all risks occured •Deliverables as per scope of work and changes approved •Work Performance information of all the resources for each activity wise •PMP updates throughout the process •Project document updates •Reports and Analysis on the cost, schedule, technical and quality to facilitate forecasting •Analysis on List of all risks occured Monitoring & Control 22 Satyanarayana. G. Manager - Solutions •Deliverables as per scope of work and changes approved •Work Performance information of all the resources for each activity wise •PMP updates throughout the process •Project document updates •Reports and Analysis on the cost, schedule, technical and quality to facilitate forecasting •Analysis on List of all risks occured •Deliverables as per scope of work and changes approved •Work Performance information of all the resources for each activity wise •PMP updates throughout the process •Project document updates •Reports and Analysis on the cost, schedule, technical and quality to facilitate forecasting •Analysis on List of all risks occured
  23. Perform Integrated Change Control (PICC) •The process of reviewing all change requests, approving changes and managing changes to deliverables, organization process assets, project documents and the PMP; and communicating their disposition •Project manager need to protect the project scope from being changed •Assign for impact analysis to experts •CCB approvals or rejects •Re-planning for approved changes Monitoring & Control 23 Satyanarayana. G. Manager - Solutions •The process of reviewing all change requests, approving changes and managing changes to deliverables, organization process assets, project documents and the PMP; and communicating their disposition •Project manager need to protect the project scope from being changed •Assign for impact analysis to experts •CCB approvals or rejects •Re-planning for approved changes
  24. Change requests Change requests Perform Integrated Change Control (PICC) PMPPMP OPAOPAEnterprise Environmental Factors Enterprise Environmental Factors I N P U T S Work performance information Work performance information 24 Satyanarayana. G. Manager - Solutions OUTPUT Tools & Techniques OPAEnterprise Environmental Factors Enterprise Environmental Factors •Approved Change requests •PMP updates •Project document updates External SME’s Experts Judgments Change control tools Internal SME’s PMIS Meetings
  25. Perform Integrated Change Control (PICC) •Approved Change requests •PMP updates •Project document updates •Change log •Impact analysis •Work performed on approved changes •Approved Change requests •PMP updates •Project document updates •Change log •Impact analysis •Work performed on approved changes Monitoring & Control 25 Satyanarayana. G. Manager - Solutions •Approved Change requests •PMP updates •Project document updates •Change log •Impact analysis •Work performed on approved changes •Approved Change requests •PMP updates •Project document updates •Change log •Impact analysis •Work performed on approved changes
  26. Close Project or Phase (CPP) •The process of finalizing all activities across all the project management process groups tp formally complete the phase or project. • Project manager reviews all the prior information from the previous phases closure to that the project work is complete and the project has met its objectives •The goal of closure is to formal acceptance on all project deliverables •Contract closure is a sub part of project closure Closing Process 26 Satyanarayana. G. Manager - Solutions •The process of finalizing all activities across all the project management process groups tp formally complete the phase or project. • Project manager reviews all the prior information from the previous phases closure to that the project work is complete and the project has met its objectives •The goal of closure is to formal acceptance on all project deliverables •Contract closure is a sub part of project closure
  27. Approved Change requests Approved Change requests Close Project or Phase (CPP) PMPPMP OPAOPAAccepted deliverables Accepted deliverables I N P U T S Closing Process 27 Satyanarayana. G. Manager - Solutions OUTPUT Tools & Techniques OPAAccepted deliverables •Final product service or results transition •OPA update External SME’s Experts Judgments Internal SME’s PMIS Meetings
  28. Close Project or Phase (CPP) •Status of checklist of closure •Final product service or results transition •OPA update •Contract closure •Status of checklist of closure •Final product service or results transition •OPA update •Contract closure Closing Process 28 Satyanarayana. G. Manager - Solutions •Status of checklist of closure •Final product service or results transition •OPA update •Contract closure •Status of checklist of closure •Final product service or results transition •OPA update •Contract closure
  29. Project Integration Management 29 Satyanarayana. G. Manager - Solutions
  30. PM Fundamentals Session 1/4 Now Its Exam Time Now Its Exam Time Select The Right Answer On Your Own Select The Right Answer On Your Own Keep Calm And Write Exam Keep Calm And Write Exam 15 Questions 15 Min 30 Satyanarayana. G. Manager - Solutions All The Best All The Best Select The Right Answer On Your Own Select The Right Answer On Your Own Keep Calm And Write Exam Keep Calm And Write Exam
  31. PM Fundamentals Session 1/4 31 Satyanarayana. G. Manager - Solutions
  32. 32 Satyanarayana.G Manager - Solutions
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