This presentation is a description of the RTO Management System.

1. Modern college of arts, science
and commerce
Project on
“RTOManagementSystem”
By
Shubham Birla and Sangramsen Matkar
32006 & 32046

2. Agenda
 System Overview.
 Technologies Used.
 Problem definition.
 Limitation of manual system.
 Proposed System:
• Advantages of proposed system.
• List of processes within system.
 Design Specification:
• Entity Relationship diagram
• Context Level Data flow Diagram
• First Level Data Flow Diagram
 Input Screen
 Features of the System.
 Advantages & Limitation.
 Future Enhancements.

3. System Overview
 The project entitled “RTO Management System” is an outcome
of practical work at Watches. One can get considerable
satisfaction when and only when same positive efforts are
translated into concern things. It is really very pleasant task of
acknowledgement the help we have received while developing
this system.
 In this fast and furious world there are a lot of vehicles on the
roads speedily moving. Some even touching the air. We have
a global body present in every region of the country which is
referred to as the Regional Transport Office commonly called
as the RTO.
 The proposed, “RTO Management System” is a platform
introduced to control, assist traffic entities i.e. vehicles, their
registrations, their owner name registrations. Tax to be paid by
the owner for his vehicle, vehicle transfers, Learning and
Permanent Licence tests to be conducted. All these functions
are carried out by the RTO.
 The said RTO System as mentioned above is a supreme
body to monitor traffic entities and provide them the
permissions to set themselves driving on roads. The rules of
traffic are also monitored by this body.

4. Technologies Used
HARDWARE AND SOFTWARE PLATFORM

 Processor- Intel® Core™ Duo CPU@2.4GHz.
 Operating System- Windows 7/8.
 Database- MS Access.
 Software- Visual Basic 6.0.
 Graphic Card- NVDIA GEFORCE 210, DDR3
1GB Memory.


5. Problem Definition
 The current system has adopted the following points:
 In today’s world the increasing traffic and longer commuting
distances is becoming very difficult for people to travel for
their particular licence issue.
 Most of the people often work for longer hours and have no
flexibility to take a break from their work to undergo their
licence tests.
 A system is required where all the things i.e. all the data is
stored online and the paper works is reduced.
 The current system is more redundant.
 Data here is inconsistent and a lot of paper work is used
here.
 The most common threat is a fraud as there is negligible
security to the RTO Management servers.
 Maintains a local database.
 Not user friendly.

6. Limitation of Manual System
 It is difficult to maintain data.
 Searching of particular record gets time consuming and
also, it’s too difficult to maintain incoming and outgoing
traffic.
 Updating of database takes more time to change.
 Too much documentation work is needed in order to
maintain records.
 Time limits for applicant’s interactions with the
administration.

7. Proposed System
 The main objective of the proposed system is to completely
automate all the processes that were previously manually
done. The current system is user friendly. It also includes a
secured login portal that is highly encrypted to avoid getting
tricked

8. Objectives of the Proposed
System:
 . Our system provides the listed facilities
a mentioned below:
 Issue of Learner’s Licence.
 Issue of Permanent Licence.
 Renewal of Permanent Licence.
 Registration Forms.
 Payment against challan and E-receipts
 Vehicle tax payments.

9. List of Process Within System
The project is basically meant to computerize the existing system so as to gain accuracy,
processing speed, data consistency, data integrity, efficient fault administration and better error
handling. The proposed system mainly covers the following points.
 Registration Process For The Applicant Under this section the system maintains all the
necessary fields that the applicant needs to fill while filling the form.
 Registration For Permanent License : This section is the subset of the above process and here
the applicant is allowed to register for his permanent license only and only if he already has a
learner’s license.
 Registration Process For The Employee : This section allows the administration department of
the RTO to allocate credentials to the employees so that they can flawlessly allow the employees
to register the data and proceed with the needful
 Registration For Learner’s License: This section allows the user(Fresh) candidate to apply for
his learner’s license. The registration form for the learner’s license registration form is to be filled
here.
 Tax Payment Registrations: This section allows the outstation vehicle to make an One-Time Tax
payment to the RTO.
 Payment Against Challan and E-Receipts: This sections allows the payment for various
challans for the sections such as the permanent license, learners license, tax payment as well as
the renewal of the permanent license.
 Renewal Of Permanent License: This sections allows the applicant to renew his permanent
license.

10. Entity-Relationship diagram
1Provides
information
to
Employee
License
Generates
Reports
Batch
Allocated
to
M
1
Exam
Conducted
Is A
Learner
Vehicle Registration
Renewal
Exam
Conduct
ed
Two
Wheeler
Four
Wheeler
HMV
Three
Wheeler
Permanent
Employee
Send
Data to
RTO
Management
System
Payment
Fill the
form for
Cash
Is A Cheque
Acquires
Addr
Name Email Mobile
no
Is A
Fetch
By
ADMIN
Applicants
Name
Ph
no
Applicant
Submit the
Reports
Addr

11. Regional
Transport Office
Management
System
Applicant
Admin
Employee
0.0
Login id & Password
Selection of Choice
Provide vehicle details
Acknowledgement and
Document Verification
Slot reserved
Provide Personal details
Provide Document details
User id &
Password
Manipulate
Data
Get all details
Mode of Payment

12. First Level Data Flow Diagram
1.0
Registration
Process
2.0
Verification
Process
User
Employee
Vehicle Registration
License
Payment
Equip
ment
Vehicle
Enter
details
Paymentdetails
Verify
details
Verify Details
Enter Personal Details
User

13. First Level Data Flow Diagram
4.0
Vehicle
Registration
Process
3.0
License
Manipulati
on
License
Learner
License
Permanent
License
Renewal
Light Motor
vehicle
Heavy Motor
Vehicle
Services
User’s details
Learner License
details
Existing License
details
Vehicle
Reg.
Payment
details
Vehicle details
5.0
Vehicle
Registration
Tax
TAX
License
Payment
TAX Payment
Expenditure
details
License Payment
Vehicle Payment
Vehicle details
Vehicle details

14. First Level Data Flow Diagram
7.0
Data
Synchronizati
on-on
6.0
Report
GenerationReports
Payment
Reports
Applicant’s details
License Details
Applicants
Permanent
License Allotted
Admin
Fetching
Generates Reports
Bills details
Employee details
Reports
Payment
Details
Employee data

15. Second Level Data Flow Diagram
Generate
report
7.0
Report
Generation
Process
Registered Vehicle
Table
Applicant Table
Employee Table
Batches wise Table
Admin
Report
Report
details
Applicant Table

16. Features of System
• Facilitates ease of operations.
• Ensure data integrity.
• Less manpower and more machinery used which
implies that the chances of errors to be caused are
considerably reduced.
• Accurate in handling multiple details of multiple
customers easily.
•Fast and easy accessing of data.
•Improvised security.

17. Advantages & Limitations
ADVANTAGES:-
 Reduce paper work.
 Easily access and storage of huge amount data.
 Increase efficiency.
 Authorization of data provides security.
 Maintains all the details of external entities.
 Less Manpower is required.
 Needs less manual Efforts.
Limitation:-
 The proposed system can be only used on Windows Operations Systems i.e. it is
not platform independent.
 As the system uses an online server, if the server shuts temporarily, the entire
system also will shut down.
 Limited number of driving test slots.
 Less human efforts which means even the slightest of errors will be considered
which is not necessary at times.

18. Future Enhancement
 Storage Space – This term implies that our system has a large storage
space in the database and is completely future-ready.
 Multithreading- This tells us that more than a number of processes can run
at a single time in the proposed system.
 Security- The secured login form ensure data security by avoiding
unauthorized access.
 Accuracy- All the entities, processes and all the data that is provided by the
system is spot on and in turn increasing it efficiency and reliability.

 The current system “RTO Management System” can be further modified by
including more facilities to the users so as to save time as well as a ton of
storage space.
 The management, modification of the system will be done on
periodic basis and can be implemented with the help of required details.

19. THANK YOU