Creating a digital file submission using FME can allow you to automate routine tasks that may otherwise take you hours, if not days, to complete. During this webinar, our team of Support Specialists will show you how to add time back in your day and money back in your pocket using this automation tactic. They’ll take you through how to get started with your first digital file submission and give you an inside glimpse into what happens to the file after it has been built into an automation. They’ll also share a real life story of what a local government team made possible with their own digital submission plan using FME and some tips and tricks you can use along the way. Don’t miss out on the chance to learn how you can save your city time and money. We hope to see you there!

1. Building Your First
Digital File Submission

2. Meet the Presenters
Christian Berger
Support Specialist,
Customer Solutions
Sienna Emery
Support Specialist,
Customer Solutions

3. Poll
Have you started your digital file submission project yet?

4. Agenda
● Intro to Safe Software & FME
● How to get started with your first
digital file submission project
● Building a digital file submission
project
● Tips and Tricks

5. FME enables the automation of
Data Validation and Transformation

6. However, getting starting
may seem overwhelming.
We hope this webinar will help guide you through starting to
plan your digital file submission workflow.

7. Our Mission
To help you maximize the value of
your data.

8. Years of solving data challenges
27+
13,000+
Organizations trusting us worldwide
Global partners delivering FME Services
150+
128
Countries with FME customers
Safe Software
Company Profile
www.safe.com
Users active in FME Community
16,000+

9. FME®
Integration Platform
Connect. Transform. Automate.
FME Desktop FME Server FME Cloud
Build & Run Data Workflows Automate Data Workflows
(on-premises)
Automate Data Workflows
(cloud)
Get a free trial of FME Desktop and FME Server at safe.com

10. Unrivaled Data Support

11. Planning

12. CUSTOMER STORY
PROJECT
BCOneCall - Dial before you Dig
SOLUTION
FME automatically extracts information
from GIS and asset management systems
to fulfill underground information
packages.
RESULTS
● Reduced package turnaround time
from 3 days to 3 minutes.
● Re-allocated dedicated staff resource
to other high-value services.
● Removed the risk of manual errors.
CITY OF BURNABY
“Because of FME we were able to
process tickets 24/7 - anytime,
anywhere.”
- Herman Louie, City of Burnaby
https://www.safe.com/customers/city-of-burnaby/

13. Technical Considerations
Define/Follow Standards and Procedures to validate against:
● Acceptable:
○ File format (.dwg, .dgn, .kml, etc.)
○ Attribute values (date formats, data types,
missing values, etc.)
● Sufficient quality
● Compliant with established business rules
Resource: Automating Digital Survey Plan Submission and Quality Control

14. Benefits of Digital File Submissions
For the Enterprise
● Reduce Errors and Costs
● Improve Quality
● Reduced Effort
● More Secure
● More Information and Detail
For the End User:
● User Friendly
○ Visual Checks
● Faster approvals
● Notifications for missing
information
MNC Case Study: FME Integration with ParcelMap BC (PMBC)

15. Enterprise Considerations
Departments involved in current process
● Automated process of Inbound emails
● GIS: File handling, digitization, SDE integration
● Engineering: Attribute validation
(i.e. Civil 3D Object Data)
● Finance: Audit of constructed infrastructure
Who needs access to data? What format would be best?

16. Automation Considerations
How will the user submit the file?
● Self Serve Application
● Email
● Directory Watch
Build the workflow with the automation in mind
Resource: Getting Started with Automations

17. Sending Files
How will receive files back?
● Self Serve Application
● Email link
● Email attachment
How large will the file be? How long will your workspace run?

18. File Storage and Request Tracking
● How will you store files?
○ Will files be stored, on premise or cloud?
○ How long will they be stored?
● How will you track requests?
○ Job history will be lost during an FME Server upgrade and Automation logs are
temporary
○ Youʼll likely want to track requests in another tool

19. Building Part I
CAD File submission and validation

20. Connect
Data between
450+ systems
Extend
Capabilities with custom
connections, transformers,
R & Python
Run
Workflows locally or publish
to FME Server
FME Desktop
Quickly author repeatable, self-documenting data integration
workflows using an intuitive visual interface.
No coding required.

21. Call Before You Dig
The Goal
Protect underground
assets and increase
safety on job sites
The Obstacles
A steady increase
(and surges) in
incoming requests
The Solution
Utilize FME Server
Automations to
process request in a
fraction of the time
The Result
Reduced number
of staff required to
fulfill requests and
faster turn around

22. Demo

23. Workspace Recap
Key Transformers for
validation workspace:
● AttributeValidator
● DuplicateFilter
● GeometryValidator
● SchemaScanner

24. Building Part II
Transforming and sharing the data

25. Build
Create schedules, web
applications and
automations in a GUI.
Scale
Process massive amounts
of data as needed.
Control
Cost effectively deploy
processing
close to the source.
FME Server
Connects more than just data and applications, it
connects teams.

26. Automations Or a Server App…. why not both?
Sometimes you can get the best of both worlds!
● Automations allow users to string multiple
workspaces and actions together to be
processed…. Automatically
● Server Apps allow users to upload files, run
a workspace and get immediate feedback
● But what if a solution requires both?

27. Automating after a Server App
● The FME Server App triggers the FMEServerResourceConnector to upload a file to
the Server
● This uploads triggers and automation to run using the Directory Watch trigger

28. CAD to ArcGIS Online and Excel
Once the users CAD file is validated, the automation kicks off a workspace that sends
the data to ArcGIS Online
The GIS and accounting departments are immediately notified through email.
Resource: Working with CAD Data and FME

29. Guaranteed Delivery
Automated Retries is a new feature in FME Server Automations 2021.0 that allow
Workspace Actions and External Actions to be automatically retried in the case of a
failure
Resource: Configuring Guaranteed Delivery in FME Server Automations with Automated Retries

30. Upload to your Cloud Storage
Keeping the Receipts!
● Original files can be
uploaded with a text
file with timestamps
or any important
information from the
file

31. Connector Transformer (within job):
● AmazonS3
● AutoDesk A360/BIM360
● Box
● DropBox
● GoogleDrive
● OneDrive
● ProjectWise
● SharePoint
Cloud Storage and Archive
External Action (Automation):
● DropBox
● S3

32. Demo

33. Recap

34. In 2020 alone, Burnaby
estimates they saved:
● 1.56 staff members
(annual)
○ ~342.5 hours
Since May 2017
● 36,270 requests
processed
A Little Less Talk, a Lot More Action

35. Tips & Tricks
Donʼt start from scratch:
● Demoʼs, templates, articles!
● Find the right balance of details
required for submissions
● Consider implementing in phases
○ P1. File Validation
○ P2. Integrate with other depts.

36. Plan:
● Gather resources and start small
Build:
● QA and deploy the project
Retrospective:
● What works well? Where can it be
improved?
● Who else could benefit?
Key Takeaways

37. “Because of FME we were able to process
tickets 24/7 - anytime, anywhere.”
- Herman Louie, City of Burnaby

38. Next Steps
Download
FME 2021.2 &
the webinar
workspaces
Apply the
workspaces to your
own data to
manage changes
Free Trial | Upgrade
Contact us. We
would love to chat
with you about
anything data
info@safe.com

39. Resources
● Bridging Between CAD & GIS: 8 Ways to Automate Data Integration
● City of Burnaby Customer Story
● Local Government Data Integration Solutions
● Local Government Customer Spotlights

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41. The Peak of Data Integration 2022 UC
August 24-26, 2022 Vancouver, Canada
Appy to present | Register now

42. Check out our upcoming
& on-demand webinars:
safe.com/webinars

43. Q&A

44. Thank you!
Download FME 2021.2 Free Trial | Upgrade
Contact us info@safe.com
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