1. TIME MANAGEMENT
I hear and I forget, I see and I remember, I do and I understand."

2. SESSION TOPICS
• Time Management
• Time Robbers/wasters
• Procrastination
• Attitude towards Time
• Plan & Prioritize
• Organize Yourself
• General Time Management Techniques

3. Video

4. What is the Average life span?
How it is spent?
• 25 years in Sleeping
• 8 years in study &
trainings
• 6 years in rest & illness
• 7 years in holidays &
recreations
• 5 years in commuting
• 4 years in eating
• 3 Years in Transition in
getting ready to take
the above activities

5. What is the balance left
• This means only 2 years of “ EFFECTIVE
WORK” and we make it more shorter by the
careless waste of time.
• The people who waste time the most
Under 30 84%
Between 30-45 60%
Over 45 10%

6. “Waste your money and you are only out of money, but
waste your TIME and you loose a part of your life.”
Dr. Michael Le Boeuf

7. What is Time Management?
Write a definition in your own words?

8. Time Management
TIME IS MONEY or something more than that !!!!!
Discuss!

9. What is Time Management?
• It is not just timekeeping or punctuality but it is;
much more than this.
• Achieving a planed goal within a time frame.

10. Who Needs Time Management?
NO TM REQUIRED TM REQUIRED
• To live Passive life----- No TM
is required
• To live an extra ordinary life --
-TM is ESSENTIAL
• TM is required for the one who
has definite ambitious goals in
life.
• Those who want to make
impact on society, work place
and his own career.

11. Why is it Necessary?
• What does time management do for you , your
job, your team and your organization?

12. Why is it Necessary?
• Helps You Prioritize
• Get More Done In Less
Time
• More Quality Work
• Keeps Things In Context
• Keeps You On Track
• Making Sure You Deliver
What’s Promised
• Time Is Limited
• Helps Discipline Ourselves

13. TIME ROBBERS/TIME WASTERS

14. Exercise
Identify and List Five Time Wasters that you think;
are most common in Enrichers.
• ____________________________________
• ____________________________________
• ____________________________________
• ____________________________________
• ____________________________________

15. Time robbers imposed upon us by others
• Interruptions: Long Telephone Calls
• Waiting for Answers: This is the time spent waiting for
someone else to respond to our questions or requests.
• Ineffective Meetings: Over 80% approx. of meetings are
unnecessarily held around the world. Out of which 97%
approx. of staff is not paying attention.
• Social Media: Internet (Social Websites, Read Forward E-
mails, Objective-less Browsing, Chatting)

16. Time robbers imposed upon us by others
• Equipment Failure: Computers, printers, cell phones, palm
pilots…the list goes on. The more technology we have the
greater our chances for the occasional “glitch.”
• Disorganized Supervisor: You are an organized
individual. Your supervisor is not very organized at all.
The result: STRESS! You may also get stressed when
working with staff members and co-workers who are less than
organized.
• Too Much Work: Overload – you’ve got too much going on
at once!

17. Self-inflicted Time Robbers
Those things
that we inflict
upon
ourselves also
rob us of
valuable time.

18. Self-inflicted Time Robbers
• Personal
Disorganization
• Inability To Say “No”
• Gossips Between Co-
workers
• Periods of Inactivity/
Absentmindness
• Lack of Planning
• Emotional Blocks
(Boredom, Stress, Tiredness,
Guilt, Anger, Frustration,
Lack of Concentration)
• Acting With Incomplete
Information
• Fatigue
• Lack of Discipline

19. Personal Disorganization
Where did I put my
keys? What did I
do with my cell
phone? I know I
put my diary/pen
somewhere on my
desk. The more
disorganized we
are, the more time
it will take to
accomplish tasks.
Possible Solutions…
 Put things that matter in
some sort of order that
makes sense to you.
 Stick with your plan. Even
when you may be in a
rush, the extra minute or
two it takes to put
something in the right
place will save you a lot of
time in the long run.

20. Absentmindedness
Have you ever
uttered the
following, “Oh, I’ll
remember that,”
only to find out a
few hours or days
later that your
memory wasn’t as
great as you
thought it might
be? Forgetfulness
can result in lost
time.
Possible Solutions…
 Don’t rely on your
memory. Write things
down so that you will
remember them.
 Develop a system for
following-up on all of the
reminders you write
down each day.

21. Emotional Blocks
You’re tired. You don’t have
a lot of energy. It’s hard to
be productive when you’re
exhausted.
Possible Solutions…
 Schedule time for
physical activity.
Exercise will give you the
energy boost you may
need. Avoid the urge to
remove time scheduled
for exercise to
accommodate others’
needs.
 Eat well.
 Learn to take a break.

22. Lack of Self-Discipline
You know what you
need to do, yet you
seem to have a hard
time accomplishing
things. A lack of self-
discipline not only
prevents us from
getting things done, but
it is not good for our
self-esteem.
Possible Solutions…
 Start small – try to break
large tasks into small
steps so they don’t look
so overwhelming.
 Set tasks and work to
accomplish them. Take
things one at a time.
 Recognize how good it
feels to get something
done!

23. Poor Planning
“If you fail to plan, you plan to
fail.”
Trying to pull things together
without any plan or direction is
time consuming.
Possible Solutions…
 Plan and prioritize your
time and tasks.
 The extra time you
commit to planning
each week will save you
time in the long run.

24. Perfectionism
“These copies are not
centered…I’ll have to do
them over.”
“The ‘e’ on this poster
doesn’t look right. I’ll
have to re-do the poster.”
Sound familiar?
Perfectionism is said to be
“paralyzing” at times as it
can slow down or even put
a stop to productivity.
Possible Solutions…
 Do the job/task to the best of
your ability and move on.
 Don’t dwell on minor
imperfections. Chances are great
that you may be the only one
who notices them.

25. Exercise
Self Analysis of time management in daily
routine
Write down your daily activities

26. A BIG TIME WASTER
Procrastination
Putting off tasks for a later time
OR avoiding a task

27. Causes
1- The task is not meaningful
and motivating.
2- Doing Things Totally new
to you .
3- Lack of Confidence
4- Striving for the Perfect
• It does not match your
aspirations so you drag your
feet.
• Uncertainty of the result
causes you to delay
commencing the project.
• sometimes it may be a
perception that you lack the
skill. Due to this you may
avoid completing the task.
• A strive for perfectionism may
make you disheartened even
before you begin

28. Causes
5- Care too much about
what others think of your
work
6- Disorganization
7- Over confidence
• That when given a task you
feel so much pressure that it
delays your work
• Feel overwhelmed by the task.
You may doubt that you have
the skills or resources you
think you need, so you seek
comfort in doing tasks you
know you're capable of
completing .

29. ARE YOU A PROCRASTINATOR?

30. General Tips to Overcome Procrastination
• Make up your own rewards.
• Ask someone else to check up on you
• Identify the unpleasant consequences of NOT
doing the task.
• Break things into small tasks.
• Set deadlines for yourself.
• Do unpleasant part of the task first.

31. ATTITUDE TOWARDS TIME

32. DEVELOP YOUR TMA
• Plan your time Before hand and remember
“There is never enough time to do every
thing.”

33. • PROACTIVE : CREATE OPPORTUNITY
• REACTIVE: USE OPPORTUNITY
• PASSIVE: UNAWARE OF OPPORTUNITY

34. • Know your self
• Seek Excellence
• Regularity

36. PLAN & PRIORITIZE

37. Top-Bottom & Bottom-Top Approach
Top-Bottom: Bottom-Top
• Focus on present stuff/goals
• See the bigger picture
• Make decisions accordingly
• Life’s Purpose
• Major & smaller goals
• Projects
• Actions

38. Top-Bottom & Bottom-Top Approach
Critique on TOP-BOTTOM Critique on BOTTOM-TOP
• Doesn’t deal well with day to
day stuff
• Difficult to come up with the
master plan for life
• Do not provide clear direction
of where things should be
going
• You’ll get to the top bit is the
top you wanted.

39. Theory of Time Management
by Stephen R. Covey

40. Time Management Techniques
• Define your priorities
• S.M.A.R.T Objectives
- Work according to SMART
objectives

41. ORGANIZE YOUSELF

42. How to Start Time Management?
• Assessing Use of Time
Time What did I do in the last hour?
10
11
12
01
02
03
04
05

43. Time Management Tools
•Notebook / Diary
•Checklists
•Table Time Planners
•Electronic Organizer (on
your Computer)
•Things to Do List Pads
•Time Logs
•Setting alarms and
reminders for meetings and
deadlines

44. GENERAL TIME MANAGEMENT
TECHNIQUES

45. Time Management Techniques
• Sense of Purpose
▫ Learn to ask - why are you doing this?
▫ Understanding the reason drives you to complete the task
• Learn to Delegate
▫ When faced with a task; evaluate it in terms of importance
▫ Delegate it to your team if you have more important and
result giving tasks to accomplish.

46. Time Management Techniques
• Know Your Job
▫ Know the Nature of your Job and the value that it adds to
the Organization and to your career.
▫ Have a clear understanding of your current job duties.
• Concentrate on the task at hand
▫ Focus on your goal
▫ Tune out interruptions

47. Pareto Principle 80:20
MISMANAGED TIME TIME MANAGEMMENT
80% of efforts as a
result of mismanaged
time, generates only
20%of the desired
output;
80% of the desired
output can be generated using
only 20%of the effort
when
“time is well
managed”.

49. SUMMARY

50. TIME STANDS FOR ?
T
• TOTAL
I
• IMPORTANT
M
• MOST
IMPORTANT
E
• EXTREMELY
IMPORTANT

52. Set Your Priorities for Next one Week
Exercise RAC
• Got To Do ------------------(U-I)
• Need to Do------------------(NU-I)
• Like to do ------------------(U-NI)
• Junk Matters not be attended (NU-NI)

53. REWARDS
• Stress free life
• Sense of accomplishment
• Work Smarter not Harder
• No Depressions, failures, frustration.

54. SUMMARY
• Consider time as the most precious resource
• Be proactive not reactive
• Setting goals
• Strong commitment
• Seek Effectiveness not just Efficiency
• Organize your self