The document provides guidance on holding successful meetings by defining different aspects of success and offering tips in each area. It suggests that meetings should have clear purposes like conducting business, educating, networking or building morale. Financial success involves setting chapter-appropriate goals and ensuring value for attendees. Attendance goals should consider diversity, engagement and new versus existing members. Recruitment involves personal invitations, incentives, and partnerships. Meaningful meetings understand audiences, incorporate education, and balance business and interest.
3. Why do we have meetings?
• Purposes:
Conduct business
Educate
Social
Network
Build morale
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4. Why do we have meetings?
• Meeting in person tends to boost
commitment, foster efficiency, and
improve accountability among
members.
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5. If you don’t know
where you are going,
any road will get you
there.
Lewis Carroll
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7. Financial
• Set goals based on chapter needs
• Plan ahead for best prices
•Identify cheap/free local options
• Seek donors for unique events only
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8. Financial
• Ensure value for attendees
Arrange for good food
Weave in education
Bring in an interesting presenter
Have giveaways
Keep registration a reasonable cost
$10 - $30
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9. Attendance
• How does your chapter need to define
success?
• The Iowa Chapter will have 70% of its
members attend at least one meeting
between 2020 and 2024.
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10. Attendance
• Consider the following as you create a
goal:
Diversity of attendees
Attendees’ level of engagement
New people v. current members
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11. Attendance
• Invite people personally
• Schedule and advertise early
•Consider timing: set meeting times to
allow for travel; consider season, day
of week, and common workplace time
conflicts
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12. Attendance
• Understand members’ employers’
policies on attendance
• Offer justification letters
• Include sites & topics of interest
• Make events accessible
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14. Recruitment
• Personal invitations
• Offer swag/discounts for new members
•Offer incentives for members who
bring prospective members
• Plan and invite early
• Form and maintain partnerships
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15. Meaningful
• Understand audience
• Incorporate education and other
interesting content into meetings
• Keep a database of locations and
activities to avoid repeats
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16. Meaningful
• Intermingle business and interest to
keep people around all day
• Rotate planner to avoid fatigue
• Planner should work alongside
previous planner
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17. Meaningful
• Stick to your agenda!!!
• Foster good networking
•Make sure business meeting is robust
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18. Workshop
• Spend a few minutes jotting down
questions for your board and
members, goals for yourself, ideas for
chapter events
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Identify the audience! Ask about the attendees. Who is a chapter leader? Where are they from? How many meetings have they planned? How active is their chapter?