1. Alwyn A. John
Energy Management Coordinator
TST BOCES

2. Agenda
 Part I - The Basics of Energy Management –
What You Need to Know
 Part II - Making Energy Performance
Contracting Work for your District
 Part III - Grab Long-term Benefits from
your Capital Projects
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3. Part I
The Basics of Energy
Management – What You
Need to Know
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4. Why is Energy Management
Important?
“Good Energy Management is Good Business”
The evidence is clear that for both public and private
k12 schools, adopting an energy management strategy
is a business decision you cannot afford to ignore.
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5. The numbers
EPA:
 $6 Billion – Annual energy bill to operate America’s
primary and secondary schools
 $1.5 Billion - EPA studies show that $1 out of every $4
spent on energy by US schools is wasted.
 Energy cost total between 1.5% to 3.5% of a typical
school district’s annual budget. Energy is often second
only to staff salaries – more than computers and
textbooks combined.
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6. Typical K12 Energy Use Distribution
(varies by climate zone)
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7. Signs of Energy Waste in K12
Buildings
 EPA/Energy Star Statistics:
 The least efficient schools use three times (3x) more
energy than the best energy performers
 Top performing ENERGY STAR labeled schools cost
forty cents per square foot less to operate than the
average performers.
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8. Signs of Energy Waste
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9. Strong Energy Management
= Real Savings
 Fairfax County Public Schools (VA)estimates an annual energy
savings of $4.5 million (7.19%) from energy efficiency improvements
on a $62.6 million utilities budget (FY: 2011-12)
 In 2001, the first year of their Energy Management program, Sandy
Creek CSD (NY) saved $300,000 on a $1.4 Million utility budget
(~21%). Total of $2.7 Million in savings from 2001 to 2009.
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10. Key Elements of an Effective
Energy Management Policy
2)Maintain a Useable Energy Tracking & Benchmarking
System
4)Regularly Update and Follow a Market Sensitive
Energy Procurement Policy
6)Enforce a Staged Approach to Implementing Energy
Conservation Measures
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11. Maintain a Useable Energy Tracking
& Benchmarking System
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12. Energy Tracking
-Utility Bill Tracking and Analysis (Monthly)
Maintain a copy (physical or electronic) of all utility bills
for use by the Facilities Department.
Record monthly billing data including unit cost, quantity
and weather information
Compare usage to similar prior periods to identify
maintenance issues, etc.
Software Tools:
 MS Excel, EnergyWatchdog, SchoolDude/Utility Direct,
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13. Potential Billing Issues
 Miscellaneous Charges
 Manual download charges on interval meters
 Demand Charges
 Do they appear to be reasonable ?
 Quantities and Volume
 Verify that the figures for kwh, KW and therms of natural gas
agree between the supply and delivery companies. Electricity
should be 1-to-1 and Natural gas should be +- 1.0%.
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14. Benchmarking
-Benchmarking (annually) – Using historical utility data to:
Confirm savings from energy conservation investments
Compare a building’s normalized performance vs.
internal and external peers
Software/Service
Examples: NYSERDA’s Energy Smart
Schools Benchmarking program, EPA Portfolio Manager
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15. Regularly Update and Follow a Market
Sensitive Energy Procurement Policy
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16. Pending Crisis
 Due to the recession, demand for energy supply is down,
resulting in the lowest cost per unit of electricity in the
last decade. Natural gas is also seeing record lows.
This is a TEMPORARY condition. Over time, usage demand
will return and cost/unit will rise)
 Utility delivery (NYSEG, etc)companies are starting to
shift rate structures to put a greater emphasis on peak
demand usage. Over the next 5 years or so we can expect
to see increasing peak demand charges and an elimination
of the differential between day and night rates.
When usage demand returns, we will be impacted by both
increased cost/unit and increased peak demand charges
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17. Anatomy of a Utility Bill
Thanks to deregulation laws in NYS, our primary utility bills
(electricity and natural gas) are split into two sections:
DELIVERY SUPPLY
 Responsible for physical  Provider of the actual energy
delivery of energy and usage  Ex: NYSEG Solutions, Direct
metering.
Energy, MEGA, etc.
 Owner of the power lines,
gas piping and onsite meters
 Ex: NYSEG, RGE, etc.
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18. Alternative Energy Suppliers
- Benefits
 Avoid hourly billing
 Take advantage of discounts for longer term purchase
agreements
 Control over the risk vs. reward balance
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19. Alternative Energy Supplier
- Options
 Self-directed Bidding Process
 Private Broker – (Professional Services)
 Join a group:
 MEGA
 OCM BOCES Energy Procurement
 TST BOCES Energy Consortium
 Others …
** Note the difference between wholesale and retail suppliers
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20. Enforce a Staged Approach to
Implementing Energy
Conservation Measures
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21. 21

22. Operations & Maintenance
 Functioning as designed
 Calibrate thermostats
 Adjust dampers
 Janitorial services
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23. Functioning as Designed
Retro-commissioning
Regularly inspect all
equipment and controls
to ensure they are
functioning as designed
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24. Functioning as Designed
 Example 1: New school building with regular power quality
problems. Motors burning out, light fixtures failing early.
Two years after construction, it was discovered that a power
conditioner was installed as part of the original
construction, but was never turned on.
 Example 2: Public school built around 1975 with pneumatic
controls, with consistently high heating bills and
increasingly more difficult to control temperature. Detailed
physical inspection of unit ventilators revealed that in prior
years as pneumatic controls failed, the outside air dampers
where hardwired in the open position (either 100% or 75%
open).
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25. Calibrate Thermostats
Periodically, walk
through the building
and compare the
thermostat setting with
a hand held digital
thermometer
(preferably with 2
decimal places)
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26. Adjust Dampers
 Bring in the least
amount of outside air
necessary to maintain
proper air quality
 Reduce outside air
requirements by
adjusting dampers to
minimize the need to
condition outside air
(within codes)
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27. Janitorial Best Practices
 Team Cleaning
 Day Cleaning
 Coordinate Lighting
 Occupancy Sensors
1. Joe Serna Jr (office building. Instituted day cleaning with hours from 11am
to 8pm during 2001 energy crisis. Savings of 8% Total Building Energy
3. Johnson City School District saved 7.95% Total District Energy during fiscal
2010-2011 by time shifting their third shift cleaning staff.
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28. Potential Savings for Changes
to O&M
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29. 29

30. Occupants‘ Behavior
 Turn off Equipment
 Institute an Energy
Awareness Program
 Use ENERGY STAR®
Equipment
 Install Monitor Power
Management Software
 Harvest Daylight
 Use Work Station Task
Lighting/Zoned Lighting
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31. Turn off Equipment
During off hours, make sure
to power down everything –
such as copiers, kitchen
equipment, and task lights
- Smart Power strips
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32. Institute An Energy
Awareness Program
 Create Promotional Items
 Write News Releases
 Link to National Campaigns
 Communications Kit
 Energy Star Partner Kit
(Free)
 - motivate change
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33. Provide Direction on
off-hours use of facilities
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34. Use Energy Star Equipment
Adopt a procurement policy
as part of your overall
successful energy
management strategy
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35. Install Monitor/CPU Power
Management Software
 Monitor Power
Management - Save up to
$55 per monitor annually
 CPU/Hard Drive Power
Management - Save up to
an additional $45 per
computer annually
Harvard University – Deployed EPA Power Management software
across it’s network of 800 computers using 1 technician working for ½
a day.
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36. Potential Savings for Changes
to Occupants’ Behaviors
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38. Lighting
 Change Incandescents to CFL &
HID
 Convert T12 to T8 and T5
 Delamp
 Full Floor Lighting Sweeps
 Occupancy Sensors
 High Efficiency LED Exit Signs
 Install Timer Controls or
Photocells for Exterior Lighting/
Dark Campus
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39. Convert T12 to T8 & T5
 High efficiency 4 lamp T8
fixture:
 40% less heat output
 10% greater light output
 40% less Watts than T12
 Re-Lamping? Consider
 Luminaire Dirt
 Depreciation
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40. Occupancy Sensors
 Install occupancy sensors
 to automatically turn off
 lights when physical
 movement stops
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41. Install Timer Controls or
Photocells for Exterior Lights
 Automatically controls
lights in response to
daylight
 Install timer controls or
photocell for exterior
lighting
 EMS Managed
Lighting/Dark campus
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42. Potential Savings for Changes
to Lighting
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44. Controls
 Adjust Temperature
 After Hours Usage
 Adjust Ventilation
 Limit Access to Thermostats
 Seasonal Changes
 Optimize Start Up Time and
Equipment Sequencing
 Coast Last Hour of Operations
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45. Adjust Temperature
 Physically walk through the
building and talk with tenants
to determine if the actual
temperature is comfortable.
 Consider clothing worn during
that season
 Reduce (increase) temp. a min
of 10 degrees F at night,
weekends and holidays during
heating (cooling) season
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46. Optimize Start Up Time &
Equipment Sequencing
 Experiment to determine
the
 LATEST possible start up
time.
 Can you start your systems
5, 10, 15,30 minutes later and
still achieve the desired
temperature when tenants
arrive?
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47. Coast Last Hour of
Operations
 Experiment to determine
the EARLIEST possible time
the systems can be powered
down while maintaining
comfort.
 Can you shut down 15, 30,
45, 60 minutes early and
still maintain adequate
IAQ?
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48. Potential Savings for Changes
to Controls
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50. Equipment
 Install VFD & VAV
 Install Heat Recovery Equipment
 Relocate Thermostats to Optimal
Locations
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51. Install Variable Frequency
Drives & Variable Air Volume
Systems
 Motors operate at
part-load 98% of the time
 VAV air systems use 30%
less energy than constant
volume
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52. Potential Savings for Changes
to Equipment
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53. How Will We Pay For This?
 Annual Maintenance Budget
 Traditional Capital Projects
 SED $100,000 Project
 Energy Performance Contract (EPC)
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54. Energy Performance
Contracting
 SED allows EPC agreements to go out a maximum of 18
years.
 5 to 10 year EPC agreements are optimal
 Take advantage of SED $100,000.00 project incentive. C&S
Companies of Syracuse has an innovative solution called
“NET ZERO” that combines features of an EPC agreement
with five $100,000.00 projects. Building aid + energy
savings + grant money = $0.00 cost to district for over
$500,000.00 worth of projects.
 Consider a “self-directed” EPC
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55. Thank You
Email me for full contact information and links to all of
the programs mentioned in this presentation
Alwyn A. John
ajohn@tstboces.org
Cellphone: 607-227-6361
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