You’re always looking for opportunities to work smarter and cut costs. What if you could help your accounts payable (AP) staff control invoice processing, optimize cash flow, and better manage the vendor relationship? It’s time to make the transition from manual invoice processing to streamlined invoice management. The SAP Invoice Management application by OpenText offers the controls you need to comply with key national and international regulations while providing visibility into liabilities. With this application, you can focus on your best suppliers and manage credit ratings. What’s more, you can reward your vendors with responsive and timely payment, decrease the costs of handling supplier inquiries, and help ensure accurate financial reporting.

1. SAP Solution Brief
SAP ERP Objectives Solution Benefits Quick Facts
SAP Invoice Management by OpenText
Take Control with Invoice
Management Software

2. Objectives Solution Benefits Quick Facts
Get ready for a new approach to
invoice processing
Get ready for a new approach to Processing vendor invoices quickly, accurately, and efficiently is the best
invoice processing way to enhance worker productivity, cash flow, and vendor relations.
The SAP® Invoice Management application by OpenText helps you manage
invoice processing, meet critical payment and compliance deadlines,
and avoid risks related to inaccurate business information.
You’re always looking for opportunities to international regulations while providing visi-
work smarter and cut costs. What if you could bility into liabilities. With this application, you
help your accounts payable (AP) staff control can focus on your best suppliers and manage
invoice processing, optimize cash flow, and credit ratings. What’s more, you can reward
better manage the vendor relationship? your vendors with responsive and timely pay-
ment, decrease the costs of handling supplier
It’s time to make the transition from manual inquiries, and help ensure accurate financial
invoice processing to streamlined invoice reporting.
management. The SAP® Invoice Management
application by OpenText offers the controls Take control with invoice management
you need to comply with key national and software from SAP .
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3. Objectives Solution Benefits Quick Facts
Streamline AP operations
Streamline AP operations To help you simplify invoice management The software automatically routes invoices to
processes throughout your organization, you the right person for resolution, approval, and
Reduce costs while enhancing need software that shares information and payment. Authorized non-AP employees can
productivity coordinates tasks with your other business quickly review and take action on invoices
systems. SAP Invoice Management offers without a purchase order, using either an
Improve visibility integration with the SAP ERP application and approval portal or the SAP NetWeaver Portal
the SAP NetWeaver® technology platform, so component.
Control financial processes you can streamline AP operations across and
beyond the enterprise. Managers can even review and approve in-
Improve cash flow voices using their mobile devices. By support-
Stakeholders involved in any invoice problem ing remote document reviews, SAP Invoice
Deliver accurate, on-time can quickly and efficiently access invoice Management shrinks approval cycles and
financial reporting information, such as relevant PO number, helps vendors get paid sooner. The mobile
status of the invoice payment, and more. approval feature comes standard with the
Help ensure timely compliance SAP software.
Improve vendor relations
Forget about e-mailing invoices from one
department to another. Automated workflows
deliver the information to the right person at
the right time.
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4. Objectives Solution Benefits Quick Facts
Reduce costs while enhancing
productivity
Streamline AP operations SAP Invoice Management can help you signif- Using OCR to Capture Data
icantly reduce manual processing and boost
Reduce costs while enhancing productivity. Automated processing features Most advanced document technologies use optical
character recognition (OCR) and document analysis
productivity replace traditional multistep, multitouch in-
to automate the transfer of data from paper invoices
voice processing with a solution based on
into SAP software transactions. The available OCR
Improve visibility business rules. Instead of requiring various option for SAP Invoice Management allows for straight-
phone calls, e-mails, and copies of supporting through processing with minimal human intervention.
Control financial processes documentation, the software guides the pro- With this option, you can capture and classify invoices
cess to a timely, accurate conclusion with and route them to the appropriate people and processes.
Improve cash flow minimal user intervention.
Deliver accurate, on-time Once the invoice information is entered, you Continued on next page
financial reporting can access it automatically anywhere along
the process lifecycle. Users can view all infor-
Help ensure timely compliance mation related to the invoice transaction on
a single screen. Images of supporting docu-
Improve vendor relations mentation are available during processing
and after process completion. Having the
data available electronically lowers the risk of
error and reduces processing costs per invoice.
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5. Objectives Solution Benefits Quick Facts
Streamline AP operations SAP Invoice Management lets you receive in- A powerful analytics engine lets you perform
voice metadata from all electronic channels. internal and external queries about specific
Reduce costs while enhancing For example, the application automatically invoices. You can query invoices by supplier
productivity processes data received via electronic data and obtain immediate access to relevant
interchange, as well as invoices received from data, reducing the number of time-consuming
Improve visibility vendor networks. The software also inte- inquiries from vendors. Users can generate
grates with the SAP Information Interchange reports on productivity, exceptions, channel
Control financial processes OnDemand solution, a business-to-business input, and invoice aging. Executives can also
e-commerce offering that can help you display summary views of the data.
Improve cash flow streamline supply chain communications.
Other electronic invoice sources – such as Many companies use a shared-services cen-
Deliver accurate, on-time direct uploads, fax, and e-mail attachments – ter to aggregate huge invoice volumes. When
financial reporting are also integrated with the process flow. invoice volumes rise, your AP organization
needs to keep pace without increasing head-
Help ensure timely compliance count. Through its integration with SAP Shared
Service Framework software, SAP Invoice
Improve vendor relations Management lets you comfortably process
more invoices without adding more staff.
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6. Objectives Solution Benefits Quick Facts
Improve visibility
Streamline AP operations With SAP Invoice Management, users gain Users’ view of data appears as a single
real-time visibility into invoice status. The resource, no matter how many instances of
Reduce costs while enhancing software provides links to supporting docu- the software operate behind the scenes. You
productivity mentation related to purchase orders and can manage invoice processing in multiple
goods receipt. The comprehensive view production instances from a single, central
Improve visibility aggregates invoices, so you can see the data point of control.
you need to perform accruals at closing.
Control financial processes
Improve cash flow
Deliver accurate, on-time Even if your software runs on several production
financial reporting
instances, you won’t need to manually merge
Help ensure timely compliance invoicing information.
Improve vendor relations
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7. Objectives Solution Benefits Quick Facts
Control financial processes
Streamline AP operations The software gives you powerful functionality SAP Invoice Management also supports the
to control AP processing and help ensure that AP requirements of a broad range of coun-
Reduce costs while enhancing the right information reaches the right person tries. The software includes country-specific
productivity at the right time. The application supports 47 rules and regulations. With these features,
unique business rules that help you detect you can improve control no matter where
Improve visibility problems, such as duplicate invoices and your company operates or where suppliers
routes for correction. are located.
Control financial processes
Improve cash flow
Deliver accurate, on-time
financial reporting
Enhanced financial control is at your fingertips –
Help ensure timely compliance whether you have one location or hundreds of global
suppliers and partners.
Improve vendor relations
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8. Objectives Solution Benefits Quick Facts
Improve cash flow
Streamline AP operations Taking advantage of discounts for early pay- Paying vendors quickly also enables your pro-
ment makes good business sense. With SAP curement group to negotiate new discounts.
Reduce costs while enhancing Invoice Management, you can streamline With these features, you can have more cash
productivity workflows, initiate reminders, and shorten the on hand, improve your cash flow, and reduce
payment cycle. With an optimized process in your exposure to liability due to late payment.
Improve visibility place, you can take advantage of current dis- On-time payment may also improve your
counts and enjoy increased profits. credit ratings.
Control financial processes
Improve cash flow
Deliver accurate, on-time
financial reporting Boost the bottom line with features that
Help ensure timely compliance
help you make the most of your cash.
Improve vendor relations
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9. Objectives Solution Benefits Quick Facts
Deliver accurate, on-time
financial reporting
Streamline AP operations The software gives you automatic access You can generate reports that address specific
to the AP information needed to populate invoice questions, and you can report on key
Reduce costs while enhancing essential management reports. You can use performance indicators to promote continual
productivity these reports to reflect the most accurate process improvement. The application also
and timely picture of your business for finan- helps you make sure company financial reports
Improve visibility cial and other reporting needs. like balance sheet and working capital infor-
mation are up-to-date. By automating these
Control financial processes activities and eliminating manual processes,
you lessen the risk of missing critical dead-
Improve cash flow lines, thus avoiding fines and liability.
Deliver accurate, on-time
financial reporting
Help ensure timely compliance
Exceed executives’ expectations with
Improve vendor relations
accurate, timely financial reports.
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10. Objectives Solution Benefits Quick Facts
Help ensure timely compliance
Streamline AP operations In today’s global business environment, your Using preconfigured business rules, the appli-
company must adhere to numerous regional, cation gives you the control to implement a
Reduce costs while enhancing national, and international regulations, such well-managed AP process. You can produce
productivity as the Sarbanes-Oxley Act. You need a rigor- extensive reports on the process, including a
ous process in place that ensures compliance complete audit trail.
Improve visibility and promotes fraud prevention.
Control financial processes
Improve cash flow
Deliver accurate, on-time
financial reporting
Compliance becomes part of your regular routine
Help ensure timely compliance
with SAP Invoice Management.
Improve vendor relations
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11. Objectives Solution Benefits Quick Facts
Improve vendor relations
Streamline AP operations Maintaining close relationships with vendors The software helps simplify setup and main-
helps your business run better. With SAP tenance of vendor information. It lets you
Reduce costs while enhancing Invoice Management, you can virtually elimi- collaborate on the basis of preconfigured busi-
productivity nate late payments to vendors. When suppli- ness rules, but you can also engage in ad hoc
ers call to check on payments, your AP staff communication when necessary. The applica-
Improve visibility can promptly respond with current, accurate tion automatically captures comments as
information. part of the workflow.
Control financial processes
These features put you in a position to negoti-
Improve cash flow ate improved pricing and payment terms. You
can set the tone for forward-looking partner-
Deliver accurate, on-time ships that benefit you and your partners.
financial reporting
Help ensure timely compliance
Keeping your vendors happy helps your
Improve vendor relations
company succeed.
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12. Objectives Solution Benefits Quick Facts
Reap the rewards of well-managed
invoice processes
Reap the rewards of well-managed invoice The SAP Invoice Management application By reducing manual processes, the software
processes gives you the control and visibility that can helps reduce labor-intensive effort and reallo-
create significant business value. Cross- cate resources for other valuable tasks. A
enterprise integration offers a single, unified shortened processing cycle lets you free up
view of your AP activities, with clear visibility cash, helps improve your credit rating, and
into purchases and payments. This central- may entitle you to special discounts.
ized view appears no matter which method
you use to input data or how many back-end Because the software incorporates a central,
SAP software instances exist in your system standardized process with accurate informa-
configuration. tion and fewer errors, it lessens your risk of
exposure to noncompliance or even litigation.
And the ability to provide timely reporting in-
creases insight and helps ensure compliance
with regulations and fiscal reporting require-
ments. Finally, streamlined invoice processes
reduce the number of petty issues that arise,
so you can focus on what’s important in your
relationships with vendors and partners.
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13. www.sap.com
Objectives Solution Benefits Quick Facts
Summary Solution
Replace error-prone, time-consuming, manu- •• AP process integration for a unified view of
al invoice processes with automated invoice activities
management features from the SAP® Invoice •• Controlled financial processes for manag-
Management application by OpenText. By ing invoice processing with confidence
processing vendor invoices quickly, accurate- •• Reporting that provides an accurate picture
ly, and efficiently, you can enhance worker of your business
productivity, cash flow, and vendor relations. •• Compliance to help ensure timely adher-
ence to regulations and enhance fraud
Objectives prevention
•• Optimize the accounts payable (AP)
process Benefits
•• Automate data entry using optical charac- •• Boost productivity and revenue using auto-
ter recognition mated processes
•• Reduce manual, paper-based invoice •• Improve cash management by streamlining
processes the payment process
•• Increase control of the AP process •• Enhance vendor relations with shortened
•• Improve cash flow and reduce costs invoice-to-pay cycles
•• Enhance vendor relations through on-time •• Increase business control with an accurate
payments picture of invoice processing
•• Reduce vendor status inquiries
•• Comply with regulations Learn more
•• Help ensure accurate, timely reporting to Visit us online at www.sap.com/usa
internal and external entities /solutions/solutionextensions
/invoice-management/index.epx.
CMP2943 (12/05)
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