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  2. • Letter writing is one of the ancient forms of communication • Letter writing is one of the arts of usage of language • With the advent of emails and modern technology, the concept of writing letter has taken a back seat but the style persist and people use it while writing emails. • One should be careful about what is being written.
  3. Writing Formal Letters and e mails •Try to write as simply and as clearly as possible, and not to make the letter/email longer than necessary. • Remember not to use informal language like contractions. •LETTERS->
  4. Your Address should be written in the top right-hand corner of the letter Date: You can write this on the right or the left on the line after the address you are writing to. Write the month as a word. The Address of the person you are writing to should be written on the left, starting below your address Salutation or greeting: 1)Dear Sir or Madam, If you do not know the name of the person you are writing to, use this. 2)Dear Mr Jenkins, If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the surname only. Ending a letter: 1) Yours faithfully If you do not know the name of the person 2) Yours sincerely If you know the name of the person 3) Your signature Sign your name, then print it underneath the signature.
  5. Content of a Formal Letter Formal Letter should be short and state letter- to make an enquiry, to complain, apply for a job, etc. Paragraphs in the middle of the letter is relevant information behind the writing of n to the essentials and concentrate on organising manner rather than expanding too much. of a formal letter should state what action ipient to take- to refund, send you information, etc.
  6. A covering letter is the one that accompanies your CVwhen you are applying for a job. Here is a plan for the layout of the paragraphs. Opening Paragraph • Briefly identify yourself and the position you are applying for. Add howyou found out about the vacancy. Paragraph 2 • Give the reasons why you are interested in working for the company and why you wish to be considered for that particular post. State your relevant qualifications and experience, as well as your personal qualities that make you a suitable candidate Paragraph 3 • Inform them that you have enclosed your current CV and add any further information that you think could help your case. Closing Paragraph • Give your availability for interview, thank them for their consideration, restate your interest and close the letter.
  7. The following abbreviations are widely used in letters: • asap = as soon as possible • enc. = enclosure (when you include other papers with your letter) • ps = postscript (when you want to add something after you've finished and signed it) • pto (informal) = please turn over (to make sure that the other person knows the letter continues on the other side of the page) • RSVP = please replyrépondez s'il vous plaît,
  8. Types of Formal Letters • Letter of Inquiry • Order Letter • Letter of Complaint • Reply to a letter of Complaint • Promotion Letter • Sales Letters
  10. Writing a formal e mail •Use a neutral e-mail address. It should be a variation of your real name, not a username or nickname. •Use periods (.), hyphens (-), or underscores (_) to secure an e-mail address that's just your name,without extra numbers or letters, if you can. •Use a short and accurate subject header. Avoid saying too much in the subject header, but make sure it reflects the content of your email .E.g: >Inquiry regarding sales position >Request for volunteer application. © Dulce Rosales- EOI Arucas
  11. Use a proper salutation. Addressing the recipient by name is preferred. Use the person's title (Mr. Mrs. Ms. or Dr.) with their last name, followed by a comma (,) or a colon(:). • Optionally, you can precede the salutation with "Dear..." (but "Hello..." is acceptable as well). Using a last name is more formal and should be used unless you are on first-name terms with the recipient. If you don't know the name of the person you're writing to (but you really should try and find one) use "To Whom It May Concern". • • © Dulce Rosales- EOI Arucas
  12. Introduce yourself in the first paragraph. Also include why you're writing, and how you found that person's e-mail address, or the opportunity you're writing about • E.g. "My name is Pitt Rivers. I am writing about the traffic citation I received on December 31, 2009. I obtained your e-mail address for the Westchester County Clerk website. "My name is Pitt Rivers. I am contacting you to apply • for the administrative assistant position listed on“
  13. • Write the actual message. Be sure to get your point • across and do not ramble on! Be direct and to the point. The email should be no more than 5 paragraphs long, and each paragraph should be no more than 5 sentences long • Use the correct form of leave-taking. – Yours sincerely, – Yours cordially, – Respectfully, – Best,
  14. 7. Sign with your full name. • If you have a job title, include that in the line after your name, and write the company name or website in the line after that. • If you do not have a job title but you have your own blog or website related to the content of the e-mail, include a link to that below your name. • If the e-mail is about a job, only include a career- related website or blog, not hobbies or interests
  15. The term cc stands for carbon copy, and bcc for blind carbon copy. The cc addressee is visible in the email, but the bcc is not. These are old terms that originated with the use of typewriters to type letters. To make a copy before photocopy machines, you had to use carbon paper