2. 2022 Rotaract Preconvention #Rotaract22
•Become familiar with district and global
•Learn how Rotaract clubs can participate in
•Learn about ways Rotaractors can support
The Rotary Foundation
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• Small-scale, short-term
• Local or international activities
• Aligned with the Foundation’s
• Single grant awarded annually
• Rotaract direct
application beginning January
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• Large, long-term projects
• Sustainable, measurable outcomes
• Alignment with areas of focus
• International partnership
• $30,000 minimum budget
• World Fund match for DDF
• Rotaract participation beginning July
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• Peacebuilding and conflict prevention
• Disease prevention and treatment
• Water, sanitation, and hygiene
• Maternal and child health
• Basic education and literacy
• Community economic development
AREAS OF FOCUS
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• Sustainability means different
things to different
• For Rotary, sustainability
means providing long-term
solutions to community needs
that the beneficiaries can
maintain after grant funding
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• District completes qualification process online
• District manages club qualification
• Club qualification
• Agree to implement MOU
• At least one club member completes grant management
• Any additional steps required by district
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•Helps to identify
WHAT IS A COMMUNITY ASSESSMENT?
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• Increased understanding of community dynamics
• Helps you make decisions about service priorities
• Builds valuable relationships
• Encourages community member participation
• Helps to build trust, community ownership and
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• Remain open minded
• Choose participants carefully
• Include overlooked or
• Consider yourself an outsider
• Don’t promise a project
before you make a decision
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• January 2022: Rotaract clubs may be included in
district grant spending plans
• July 2022: Rotaract clubs can apply for global grants
• Must have prior experience with global grants
• Rotaract club must partner with Rotary club
• Suggestion: Start with district grants then move to
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• Learn about grants
• Help with a community assessment
• Assist with hands-on implementation
• Assist with PR and advocacy
• Lend expertise
• Make sure your club is up to date on
GETTING READY NOW
16. 2022 Rotaract Preconvention #Rotaract22
Donate to The Rotary Foundation
• Support the cause you care most about through the Annual Fund,
Endowment Fund or a Directed Gift
• Give to Annual Fund SHARE to fund future district and global grants
• Help us End Polio Now
SUPPORT THE ROTARY FOUNDATION
Fundraise for the Foundation
• Create a fundraiser on Raise for Rotary
• Create a fundraiser Facebook
Welcome! I am very happy to be able to share with you today some information about how Rotaractors can participate in Rotary grants. Here are our learning objectives:
Become familiar with district grants and global grants
Learn how Rotaract clubs can participate in Rotary grants and what you can do now to be ready
Learn about ways in which Rotaractors can support the Foundation
The Rotary Foundation offers grants that support a wide variety of humanitarian projects, scholarships, and training that Rotarians are doing around the world. We have four types of grants: global grants, district grants, disaster response grants, and programs of scale. Two of these grant types will primarily be available to Rotaractors: district and global grants. So, we will focus today’s discussion on these two grant types.
District grants fund small-scale, short-term activities that address needs in your community and communities abroad. Districts are responsible for managing these grants and choose which activities they will fund.
There aren’t many restrictions, as long as the district grant activities support the mission of The Rotary Foundation which is the following: The Rotary Foundation helps Rotarians to advance world understanding, goodwill, and peace by improving health, providing quality education, improving the environment, and alleviating poverty.
District grant funding can support local service projects, international humanitarian projects, scholarships and vocational exchanges. District grants can support scholarships at any level of study and for any study area. Similarly, vocational exchanges funded by district grants have great flexibility and don’t need to align with any specific topic area or provide formal training.
Districts must be qualified before they can administer district grants. We will talk more about qualification later.
Districts may use up to 50 percent of their District Designated Fund to apply for one district grant annually. As part of the application process, districts submit a spending plan which provides basic information about how the district plans to distribute the funds. This plan includes the sponsoring club, the amount requested and a brief description of the activity. Beginning this past January, districts can now include Rotaract clubs directly in their spending plans for grants to be awarded beginning 1 July 2022.
Now let’s move on to the next grant type: global grants. Global grants support large international activities with sustainable, measurable outcomes in Rotary’s areas of focus. A key feature of global grants is partnership, between the club or district where the activity is carried out and a club or district in another country. Both sponsors must be qualified before they can submit an application.
Global grants have a minimum budget of $30,000 and a maximum World Fund award of $400,000. There is no World Fund minimum amount. Grant sponsors can use a combination of District Designated Funds (DDF), cash, and/or directed gifts and endowment earnings to fund a global grant. The Foundation will provide an 80 percent World Fund match for all DDF contributions.
Global grants can support humanitarian projects, scholarships, and vocational training teams. Global grant scholarships support international graduate and post-graduate study for a period of 1-4 years. Global grant vocational training teams support groups of professionals to travel abroad to provide or receive training.
Beginning July 2022, Rotaract clubs can apply for global grants. To be eligible to sponsor a global grant, a Rotaract club must have partnered previously with a Rotary club or district on a global grant-funded project and must be qualified. If one sponsor is a Rotaract club, the other needs to be a Rotary club.
As I mentioned a moment ago, global grants must be aligned with Rotary’s areas of focus. These areas are specific causes that we’ve identified to target to maximize our local and global impact. Through global grants we help clubs focus their service efforts in the following areas:
Peacebuilding and conflict prevention
Disease prevention and treatment
Water, sanitation, and hygiene
Maternal and child health
Basic education and literacy
Community economic development
I mentioned earlier that global grants must support projects that are sustainable. Sustainability means different things to different organizations. For Rotary, sustainability means providing long-term solutions to community needs that the beneficiaries can maintain after grant funding ends.
To help Rotary members understand what we mean by sustainability, we’ve identified six steps that can help to ensure the long-term sustainability of a project.
The most important place to start when designing a sustainable project is to conduct a community assessment. The club in the location where the project will take place, what we call the host sponsor, should work with members of the benefiting community to identify a need and develop a solution that builds on community strengths and aligns with local values and culture.
The next step in developing a sustainable project is to encourage local ownership of the project. Empowering community members to assess their needs and plan projects that address them leads to the most effective projects and the most sustainable outcomes.
The third step is to provide training. A project’s success depends on people. By providing training, education, and community outreach, you strengthen beneficiaries’ ability to meet project objectives.
Step #4 is to buy local. Whenever possible, you should purchase equipment and technology from local sources and make sure that spare parts are available locally, too.
The next step is to find local funding for your project. It’s important to work with the beneficiaries to determine what the long-term financial needs are and to create a plan to meet those needs.
The last step is to measure your success. First, gather data before you begin the project to determine where you are starting from. Include clear and measurable outcomes in your project plan and decide how you’ll collect data throughout your project and afterward.
As I mentioned earlier in the presentation, districts must become qualified in order to receive grant funding from The Rotary Foundation. The online qualification process helps ensure that districts understand their financial responsibilities, including stewardship, and are prepared to take them on. Qualification must be completed each year.
Once a district is qualified, its member clubs that want to apply for global grants must also become qualified. Districts are responsible for qualifying their clubs each year.
To become qualified, your president and president-elect must:
Agree to implement the club qualification MOU
Send at least one club member to a grant management seminar held by your district or complete the online grant management seminar in Rotary’s Learning Center.
Complete any additional steps that your district requires
Now, let’s revisit an important topic that was mentioned earlier in this presentation—community assessments.
A community assessment is one of the first steps that should be taken before beginning a grant-funded project. A community assessment explores your community’s strengths, weaknesses, needs, and assets is an essential first step in planning an effective project. By taking time to learn about your community, you can discover the most relevant opportunities for projects and maximize your club’s ability to make a meaningful impact.
Community assessments are a required component of global grants.
A community assessment can help you get a better understanding of the dynamics of your community and help both you and the beneficiaries make important decisions about service priorities. Even if you’re actively involved in your community, an assessment can reveal additional strengths and opportunities for growth. Perhaps you’ll find a new way to address a known issue.
Before you start an assessment, consider what you specifically want to learn about your community. An effective assessment will reveal things you did not know before. Doing an assessment also helps you build valuable relationships and encourages community members to actively participate in making lasting improvements. It’s a critical first step in creating trust, community ownership, and sustainability.
Here are some general tips to keep in mind when you’re conducting a community assessment:
Remain open minded. Don’t presume you know what the community needs.
Choose participants carefully. Consider the makeup of the community and ensure that you include a diverse cross-section of relevant groups (e.g., gender, age, ethnicity, religion, income level, vocations).
Include overlooked or marginalized groups. Women, young people, the elderly, and religious or ethnic minorities are often overlooked. Keep the community’s social dynamics in mind and provide a forum where they feel comfortable sharing their views.
Consider yourself an outsider. Even if the community you want to work with is local, find a well-connected individual, group, or organization that can introduce you to your target stakeholder groups.
Don’t promise a project before you make a decision. But do assure participants that you’ll let them know what your club decides. Invite them to take part in any future activities.
One last note about community assessments: your club doesn’t have to conduct the community assessment on its own. You can partner with an organization that has experience conducting assessments, such as a local service organization, university, or hospital.
Rotary has a wonderful publication, Community Assessment Tools, that provides a wealth of information about how to conduct an assessment.
Now let’s talk about how Rotaractors can get involved.
As mentioned earlier, Rotaract club involvement in grants will soon be official. Many districts already have mechanisms to involve Rotaract members in district grants and global grants, and many of you have been building your experience. However, beginning this past January, districts now have the option to include Rotaract clubs directly into their district grant spending plans.
And, beginning next month, Rotaract clubs can apply for global grants to support their service efforts in their own communities or abroad. As we discussed at the start of the presentation, to be eligible to sponsor a global grant, a Rotaract club must have partnered previously with a Rotary club or district on a global grant-funded project and must be qualified. Also, Rotaract clubs wishing to apply for a global grant must have a Rotary club as their co-sponsor on the grant application.
In general, Rotaract clubs are encouraged to begin their involvement in grants through districts grants. Once they build their club’s capacity to carry out grant funded projects, they can consider moving on to global grants.
Here are some ways that you can get ready to participate in Rotary grants:
Learn about global grants – you started today by attending this session but there is so much more to learn for example by completing the Grant Management Seminar in Rotary’s Learning Center
Go out together with your Rotary club and help conduct a community assessment in preparation for a district or global grant-funded project
Assist with hands-on implementation of a district or global grant funded project
Help with fundraising for a global grant
I am sure we have some experts in social media here so why not assisting with public relations and advocacy efforts related to a global grant
Lend technical, cultural, academic expertise to the development of a global grant project
Make sure that your club is up to date on membership reporting to RI – as without registration there is no way you can apply for grants
In addition to getting involved in Rotary grants, Rotaractors also have the opportunity to support The Rotary Foundation financially.
Helping your community and the world is central to everything that Rotary does, and The Rotary Foundation provides opportunities for you to support the causes that you care about. Rotary’s Every Rotarian Every Year asks each Rotarian to make a contribution of some size. It’s easy to do online, and if you like, you can even set up a recurring gift.
PolioPlus is Rotary’s highest giving priority outside of the Annual Fund. Just a few cases remain, but we have all seen the power of a virus to jump back more virulent than ever. Perhaps you could organize a fundraiser around World Polio Day using Raise for Rotary, our online platform for asking others to join you in supporting a Rotary Foundation cause. Right now Raise for Rotary only supports dollars but there are other ways, like Facebook, to organize these efforts, and we are happy to help.
Gifts to the endowment fund and directed gifts (one-time major gifts) often support the areas of focus. Rotary’s newest area of focus is the environment, and there are so many ways to support it through the Rotary Foundation. Whether a gift online, or a fundraiser, or a club effort, you can help to make this world a better place through Rotary.
To make a donation, visit rotary.org/donate. To start a fundraiser on Raise for Rotary, visit rotary.org/raise.
As we near the end of this presentation, I’d like to take a moment to share some resources that are available to you.
First and foremost, I encourage you to read A Guide to Global Grants. This helpful manual includes everything you need to know to get started with global grants.
Rotary’s Learning Center offers training resources on a wide variety of topics, including, as I mentioned earlier, information to help you apply for Foundation grants. I would encourage anyone interested in applying for grants to take the grant management seminar courses in the Learning Center.
Rotary’s website has a wealth of general and detailed information about each of our grant types.
And last, as mentioned earlier, Community Assessment Tools, is an invaluable resource for clubs and districts who are conducting a community assessment.