SBM PRINCIPLE 3 -PRESENTATION

1. CONTEXTUALIZED SCHOOL BASED
MANAGEMENT [SBM]-ASSESSMENT
PROCESS AND TOOL [APAT]

2. ACCOUNTABILITY AND
COUNTINOUS IMPROVEMENT

3. General Description
A clear, transparent, inclusive and responsive
accountability system is in place,
collaboratively developed by the school
community which monitors performance and
acts appropriately on gaps and gains.

4. INDICATOR #1
Roles and
responsibilities of
accountable person/s
and collective
body/ies are clearly
defined and agreed
upon by community
stakeholders
RATING
1
Evidences:
1. Terms of Reference/List of roles
and responsibilities/job
description
2. Written Designations of
accountable persons base on
applicable rules and regulations
(as applicable)
There is an active party that initiates clarification of the
roles and responsibilities in education delivery

5. Evidences:
3. Constitution and By-laws (SGC and others)
4. Code of conduct
5. Documentation
INDICATOR #1
Roles and
responsibilities of
accountable person/s
and collective
body/ies are clearly
defined and agreed
upon by community
stakeholders
RATING
2
The stakeholders are engaged in clarifying and
defining their roles and responsibilities.

6. Evidences:
6. Ratified/Amended Constitution and
By-laws (As applicable)
7. MOA/MOU/Board Resolution (as
applicable)
INDICATOR #1
Roles and
responsibilities of
accountable person/s
and collective
body/ies are clearly
defined and agreed
upon by community
stakeholders
RATING
3
Shared and participatory processes are used in
determining roles, responsibilities and accountabilities of
stakeholders in managing and supporting education.

7. INDICATOR #2
Achievement of goals
is recognized based on
a collaboratively
developed
performance
accountability system;
gaps are addressed
through appropriate
action.
RATING
1
Evidences:
1. Minutes of consultative meeting
- M & E tools and mechanisms used to Track :
a. School performance
b. SGC/GPTA operations
c. Resources utilization
2. Documentation/presentation of SRC and
accomplishment reports in School assemblies
3. Annual report of performance review
Performance accountability is practiced at the
school level

8. Evidences:
4. Guidelines on Committees organized
involving internal and external stakeholders in
M&E
INDICATOR #2
Achievement of goals
is recognized based on
a collaboratively
developed
performance
accountability system;
gaps are addressed
through appropriate
action
RATING
2
The stakeholders are engaged in clarifying and
defining their roles and responsibilities.

9. Evidences:
5. Resolutions on incentives and rewards system.
(LGU/NGO/BLG)
6. List of awardees in the different categories.
7. Documentation of activities conducted (sample
program, pictures, photocopy of vouchers for
monetary incentives, sample certificates)
INDICATOR #2
Achievement of goals
is recognized based on
a collaboratively
developed
performance
accountability system;
gaps are addressed
through appropriate
action
RATING
3
A community-accepted performance accountability,
recognition and incentive system is being practiced

10. INDICATOR #3
The accountability system
is owned by the
community and is
continuously enhanced to
ensure that management
structures and
mechanisms are
responsive to the
emerging learning needs
and demands of the
community (System of
Processes, Mechanisms
and Tools Accountability)
Ownership
RATING
1
Evidences:
1. Letter to the Stakeholders
2. Memorandum: Organizational Meeting
of the Different Committees
3. Documentation
4. Prepared Assessment Criteria
5. Prepared Assessment Tool
6. Prepared Implementing Guidelines and
Implementation Plan in Gantt Chart
The school articulates the accountability assessment framework
with basic components, including implementation guidelines to
the stakeholders.

11. Evidences:
4. Guidelines on Committees organized
involving internal and external stakeholders in
M&E
INDICATOR #3
The accountability system
is owned by the
community and is
continuously enhanced to
ensure that management
structures and
mechanisms are
responsive to the
emerging learning needs
and demands of the
community (System of
Processes, Mechanisms
and Tools Accountability)
Ownership
RATING
2
Stakeholders are engaged in the development and
operation of an appropriate accountability assessment
system.

12. Evidences:
5.School Monitoring and
Evaluation Adjustment (SMEA)
Reports
INDICATOR #3
The accountability system
is owned by the
community and is
continuously enhanced to
ensure that management
structures and
mechanisms are
responsive to the
emerging learning needs
and demands of the
community (System of
Processes, Mechanisms
and Tools Accountability)
Ownership
RATING
3
School community stakeholders continuously and
collaboratively review and enhance accountability
systems’ processes, mechanisms and tools

13. INDICATOR #4
Accountability
assessment criteria and
tools , feedback ,
mechanisms, and
information collection
and validation
techniques and
processes are inclusive
and collaboratively
developed and agreed
upon.
.
RATING
1
Evidences:
1. Letter to the Stakeholders
2. Memorandum: Organizational Meeting
of the Different Committees
3. Documentation
4. Prepared Assessment Criteria
5. Prepared Assessment Tool
6. Prepared Implementing Guidelines and
Implementation Plan in Gantt Chart
The school with the participation of stakeholders articulates an
accountability assessment framework with basic components
including implementation guidelines.

14. Evidences:
7. Memorandum / Letter
8. Monitoring and Evaluation Tool
9.Validation Report / Feedbacks
10. Utilized Assessment Tool
11. Documentation
INDICATOR #4
Accountability
assessment criteria and
tools , feedback ,
mechanisms, and
information collection
and validation
techniques and
processes are inclusive
and collaboratively
developed and agreed
upon.
RATING
2
Stakeholders are engaged in the development and operation
of an appropriate accountability assessment system.

15. Evidences:
12. On-site Validation and Feedback
13. Report on Benchmark Activities by other School
14. Report on Review and Refinement of
Accountability System Process and Tools through
Post Evaluation, Exit Meetings and Feedback
Mechanism with all the stakeholders
15. Documentation
INDICATOR #4
Accountability
assessment criteria and
tools , feedback ,
mechanisms, and
information collection
and validation
techniques and
processes are inclusive
and collaboratively
developed and agreed
upon.
RATING
3
Stakeholders continuously and collaboratively review and
enhance accountability systems, processes, mechanisms
and tools

16. INDICATOR #5
Accountability
assessment criteria and
tools , feedback ,
mechanisms, and
information collection
and validation
techniques and
processes are inclusive
and collaboratively
developed and agreed
upon.
.
RATING
1
Evidences:
1. Periodic report on school
performance and assessment
review
2. Report of SRC presentation
The school with the participation of stakeholders articulates an
accountability assessment framework with basic components
including implementation guidelines.

17. Evidences:
3. Situational analysis
4. Individual or Team Technical Assistance
Provision Plan
5. Actual TA provision report 6. Quarterly
SMEA Report or any other equivalent reports
presented to stakeholders
INDICATOR #5
Accountability
assessment criteria and
tools , feedback ,
mechanisms, and
information collection
and validation
techniques and
processes are inclusive
and collaboratively
developed and agreed
upon.
RATING
2
Stakeholders are engaged in the development and
operation of an appropriate accountability assessment
system.

18. Evidences:
7. Approved adjusted AIP /
Supplemental/ Enhanced Plan
INDICATOR #5
Accountability
assessment criteria and
tools , feedback ,
mechanisms, and
information collection
and validation
techniques and
processes are inclusive
and collaboratively
developed and agreed
upon.
RATING
3
Stakeholders continuously and collaboratively review and
enhance accountability systems, processes, mechanisms
and tools