 examining your text
carefully to find and
correct typographical errors
and mistakes in grammar,
style, and spelling
Proofreading
1

Proofreading
Symbols
2

1. Punctuation Marks
The Bionic
Woman
“The Bionic Woman”
Meaning
Emphasize
quotes
Symbols Outcome
Dr Arthur Cruz Jr Emphasize
periods
Dr. Arthur Cruz Jr.
said “I must go.” said, “I must go.”
Emphasize
comma

2. Numbers and Abbreviations
in Nov. in November
Meaning
Spell out
Symbols Outcome
Doctor Arthur
Cruz Abbreviate Dr. Arthur Cruz
twenty boys 20 boys
Use numeral

3. Special form of type
Manila, Philippines
MANILA, Philippine
s
Meaning
Capitalize
Symbols Outcome

4. Letter and word changes
meet on
Saturday
meet Saturday
Meaning
Bridge over
Symbols Outcome
those b oys Close up space those boys
Fe Cruz
Principal
Principal Fe
Cruz
Transpose
recieve receive
Transpose

4. Letter and word changes
pamplet pamphlet
Meaning
Insert letter
Symbols Outcome
went market Insert word went to market
Manila Paper manila paper
Lower case
received free gifts received gifts
Delete word
h
to

4. Letter and word changes
judgement judgment
Meaning
Delete letter
within
Symbols Outcome
develope skill Delete before/after
word
develop skill
the most talented
and enthusiastic
principal
the principal
Kill

4. Letter and word changes
Allright we have
time
All right we have time
Meaning
Insert
space
Symbols Outcome
We were indeed very
happy because
Run in
copy
We were indeed very happy
because

5. Others
Paco, Manila...
Today, he will
Paco, Manila...
Today he will
Meaning
Indent for
paragraph
Symbols Outcome
Welfrido Kruz Spell as written Welfrido Kruz
One boy came One boy came
Restore text;
disregard correction
Elected prexy Elected prexy
Center subhead
Stet

5. Others
…the
unf -
inished task
…the un-
finished task
Meaning
Syllabicate
Symbols Outcome
the gong Set in
boldface
the gong
She read Les Miserables She read Les Miserables
Set in
italics

5. Others
more or (…2)
Meaning
Story is unfinished.
Text continued on the
next page (Page 2).
Symbols Outcome
folio copy
See copy as
written
30 or # Story is finished

NOTE
If there are more than two
errors in a word,
✗ it is better to cross it out
✗ and write the correct word,
instead of using many
copyreading symbols.

NOTE
✗ To arrange paragraphs just place the number
(e.g. #1, #3) of the corresponding
paragraphs in the left portion of the copy.
___________________________________________________
__________________________________________________________
__________________________________________________________
___________________________________________________
__________________________________________________________
__________________________________________________________
___________________________________________________
__________________________________________________________
__________________________________________________________
# 1
# 2
# 3