1. Digitally Nourishes the Workflow of
Feeds Manufacturing Industry
Roadmap IT Solutions (P) Ltd.
No. 5, Republic Street | Reddiarpalayam | Pondicherry - 605 010 | India
Phone: +91 413 4207 333, Email: mktg@roadmapit.com
www.roadmapit.com
Roadmap ERP
Integrate Innovate Succeed
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2. Brief Company Profile:
The Edible Oil Manufacturing industry is located in Tamil Nadu, India. Established in
the year 1981 it began to commercially manufacture Cattle, Broiler, and Layer feeds
since the year 1983. At present the Company has a production capacity of 90,000
Metric Tonnes per month. With continued improvement and innovation, the company
enjoys a pre-dominant position in the Cattle and Poultry Feed business in the states of
Tamil Nadu, Kerala, Karnataka and Andhra Pradesh.
Production & Distribution Process - an Outline:
Maize, Zoya, and Jowar are the major raw materials used to manufacture the Feeds. Based on a certain chemical
formula; medicine, chicken waste, and dried fish; are added to the feed in the process of its production. The Finished
Goods (Animal Feeds) packed in 20, 50 and 70 Kg bags are sold to direct customers and through their own branches in
Tamil Nadu, Kerala, and Karnataka.
Orders are received from direct clients and branches through emails only. The company always maintains Animal Feeds
stock that would cater to the demand of a minimum of at least 3 days. From the stock maintained, ordered materials
are delivered through their own fleet of vehicles that are maintained in their own workshop. In the event of
non-availability of own vehicles other vehicles are hired and the freight charges are invoiced and paid. The vehicles are
fueled at the company's own petrol bunk.
The own vehicles used for distributing FGs, after the delivery is made, are engaged with appropriate third parties to
transport goods while returning from their respective destinations. The freight charges for these services are collected
through receipts as direct income.
The Pain Points faced by the Company:
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The existing software in the branches and the existing
software in the factory are different. The entries made
at one end are not automatically updated in the
other, and so has to be manually repeated resulting in
double entries that cause a lot of confusion and errors.
POs have to be manually forwarded for hierarchical
approval.
Orders from clients had to be manually written down
and later converted into Sales orders at the branch.
While dispatching materials against orders from the
branches the client raises appropriate invoices. On
reaching the point of delivery if the shop to which the
delivery is to be made is closed the respective invoice
becomes redundant and disrupts the entire invoicing
sequence.
The following pain points are the major hurdles that led the Company to decide on retiring the existing software and
planning to deploy a new one:
Client does not have a system to monitor sales person
performance.
The company generates tentative P&L statement for
each day based on approximations
The customer's existing digital facility did not provide
details on AP and AR ageing
Excel sheet based manual calculation is used by the
company to calculate GST (GSTR1 & GSTR2)
The existing system does not provide the company's
top management with any MIS reports.

3. Gate Entry
Gate Entry Operations are fully automated.
Capturing Vehicle In / Out Time and the Vehicle
location Tracking inside campus
Implementation of Bar Code to reduce redundant
data entries
Unique Trip Plan Number to track multiple unit tracking
& loading in different warehouses
Hassle-free assessment of the operational costs of the
multiple trips made by vehicles to load / unload
Railway Wagons
GRN Batch Bill booking by Weighted/GRN based
method
Weigh Bridge automation – Tare Weight/Gross Weight
calculation
As per Weigh Bridge data Auto cash payment (for
Freight) to Finance Department Once Trip Plan
Number is generated, it will be displayed in LED TV at
the entrance
Sale Order through Tab
Generation of Sales order using Mobile/Tab
Online as well as Offline Transactions
Customer-wise Outstanding details
Customer-wise Credit limit and Eligible Balance
Amount
Pending Sale Order against each customer
Reports on Tab
Manager-wise sales report
Subclasses-wise report
Customer-wise report
Pending order history
The Company had a siloed system that was quite ineffective when it came to digitally
governing its business process. Most procedures and entries were manually performed,
while some data was registered in Excel Sheets with no further scope. In total, the
absence of a coherent and comprehensive digital solution for the entirety of the
organizations business function made it seek for an ERP.
Of all the ERP solutions that responded to the Organization’s quest, it found Roadmap
ERP to be the technologically and economically best-fit system with the most amicable
answers to address each one of its pain points.
Why Roadmap ERP?
Unique Digital Solutions offered by
Roadmap ERP
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4. New Screen has been developed based on the
legacy system screens – Bill Booking
Auto bill booking postings against Debit & Credit
transactions
Branch and Intra Stock Transfer Bill booking
Documents are automated
Provisional Journal screen has been developed
newly
Auto mail configuration for Payment Advice and
Quality Reports to Suppliers
Daily Payment sheet generations
Product-wise classification of Chart of Accounts
(CoA) - Revenue Account
State-wise and unit-wise trail balance option
enabled
Segment-wise trail balance option enabled
P&L generations with provisional journal
Segment-wise
Schedule-wise
Consolidated
Division-wise AP/AR Aging
State-wise and Segment-wise Balance Sheet
option enabled
Unit-wise Customer/Supplier Master Account
configuration
Based on value, Number of invoices, and due
days Credit limit has been fixed
Corporate customer has been segregated
separately
Option to auto-post Customer-wise monthly
incentive has been enabled
State-wise as well as Segment-wise GSTR1 has
been enabled
Purchase & GRN
Automated mailing of Purchase Order
Workflow hierarchy implemented
Item-wise rebate calculation
Separate Rebate calculation methods
Revenue based rebate calculation
GRN stock receipt before QC Acceptance
Auto document creation based on the QC
parameters
Single PO generation for requests from multiple
locations
Invoice
Types of invoice
Customer Invoice
Stock Transfer
Direct Invoice at Branch (New Screen developed)
Unique Invoice Running-Number creation as per
requirement
5 discount columns in each line during Invoice
creations
State-wise Revenue account formulation
Mail/SMS Integration
Intra Division Transfer
Inter Unit Transfer
Discrepancies in Stock Transfer Handling
Tax Invoice
Bill of Supply
Delivery Challan
Inventory
Finance Management
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Item-wise Inventory Method has been configured
Vehicle-wise Material issuance option enabled
Automated generation of Inter/Intra Document
and Material Issuance Document
Inventory method changed from FIFO to Moving
Average Method (Group-wise)
Separate Overhead Cost Masters Screen was
developed for Railway Receipt (RR) transactions
GRN-wise reduction of Gunny and HDPE bag
quantity
Periodical Accounting
All accounting Master Data have been
configured in periodical accounting system
All Entries have been converted into
Periodical Accounting method
Vehicle-wise Material Issuance Journal
Voucher (JV)

5. 4
Feed Production
Milma production entry was created to enable
the decreasing of RM consumption without
increasing FG stock.
A Stock transfer flag was created (if checked) to
hide the stock transfer production entry details
from the production report details.
New screen developed for Production
Overheads Cost (CFG0996).
New screen and report for Tentative PNL based
on Production for the day and cumulative in
feeds (PCM1010).
Auto-Integration
Gate Entry Integration
Weigh Bridge Integration
Transport Integration
Attendance integration
All Branch integration
Mail and SMS Integration
Administration
Insurance Claim
Company based Policies
AMC Details
Mobile Bills Handling
Hospital Expenses
Staff
CTC Pattern based on the Staff role
Society Loan Handling
Thrift Calculation
Bulk Increment
Employee ID Auto creation based on
Employee
Category
Vehicle Assessment Tab
Leave Balance conversion
Cost-Center-wise Department
Workers
Individual Employee Master Screen
Labor Attendance System
Production based activity costs
Salary Preparation & Processing Screen
Team Configuration and Allocation
Employee Activity
Daily Wages
Both Staff and Worker Payroll systems are auto-inte-
grated with Finance Management
HR & Payroll
Transportation Management
Vehicle-wise trip allotment
Vehicle-wise running kilometer and vehicle-wise
mileage
Type-wise segregation of the vehicles arranged
while generating the Trip plan
Two types loading document options are made
available in the Trip Plan, namely:
Normal sales, and
Bulk sales
Trip Sheet completion screen has been
developed and the following options have
been enabled and separately posted in JV:
Forward Income
Deemed Income
Return income
Trip Expense
Vehicle-wise Fuel Consumption based on
start and end Kilometer readings
New screen is developed for Return and Un-
planned Trip (Railway Goods)
Freight-rate Master has been developed in
branch
Vehicle based generation of P&L (Cost Center)

6. Roadmap ERP provides end to end solution that integrates all branches of the company with its factory to ensure
the existence of a single version of data at all ends through the assimilation of all data in a common repository.
The system captures orders on mobile phones, which would automatically update the system at the branch. Even
in areas without network coverage orders can be taken in normal fashion, and as and when the sales personnel
reach an area with network coverage the order details will be updated at the branch without any alterations.
The ERP has equipped the company with the Mobile App to create
DC while dispatching materials and the point of delivery, based on the availability of the recipient
Generate mobile invoices on the spot and synchronize the data with the main office in real-time
Roadmap ERP enables the organization to fix the target for each sales person and subsequently track and verify
if the concerned sales person had covered the set targets.
Roadmap generates accurate P&L details for each day
Based on the client's Sales Invoices and Purchase Invoices, Roadmap is designed to automatically capture GSTR1
and GSTR2 respectively. GST details are generated in Government format, ready to meet statutory requirements.
Generic Aspects Addressed by Roadmap ERP:
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Implementation Success:
Roadmap ERP solution provides accurate details to precisely plan the procurement
and production processes of the Feed Manufacturer. Further, it empowers the
Stakeholders of the Company to make faster and better management decisions by
providing crucial information in a timely manner. The ERP has ultimately delivered
high ROI by totally solving all the snags that were pulling the company behind from
functioning smoothly. Roadmap, through its Business Process Re-engineering (BPR)
approach, understood the needs and purposes of the organization’s business processes.
Roadmap’s BPR experts effectively collaborated with the Organization’s core-team and
successfully implemented the ERP on time and within budget.

7. www.roadmapit.com
Roadmap IT Solutions (P) Ltd.
No. 5, Republic Street | Reddiyarpalayam | Pondicherry - 605 010 | India
Corporate Operational Office : Pramuk Aqua Heights, Flat# C-602, 6th Floor, C Block,Electronic City Phase I, Hosur Main Road, Veerasandra Village, Bengaluru 560 100. Ph: +91 9972319933, 9442586928
Regional Office-Chennai : II floor, No.43/46,Brindavan Street Extension, West Mambalam, Chennai - 600 033. Ph : +91 75502 47788
Regional Office-Coimbatore : Old.No.20, New No.39,Vinayagar Koil Street, 1st Floor, Krishnasamy Nagar, Ramanathapuram, Coimbatore - 641 045. Ph:+91 94425 80742
Regional Office-Pune : A/13, Erica, Magarpatta, Hadapsar - 411013, Pune, Maharashtra. Ph : 91722 62949, 82200 17670
Regional Office-Vadodara : 23, Upper Ground Floor, Silver Rock Complex, Bhavan's School Circle, Vadodara - 390004, Gujarat. Ph : 91722 62949
Overseas Office : Middle East: Zaitunah Commercial Center, Office Suit # 205; Bld No.7097, Jeddah-23343-3523, KSA. Tele/Fax: +966 12 6133817
Africa : 7 Troon Cresent, Silver Lake Golf Estate, Pretoria, South Africa.
Phone: +91 413 420 7333, 98430 93700 Email: mktg@roadmapit.com
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