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Embedding Impact Reporting at the University of Kent
- 1. CONFIDENTIAL © Vertigo Ventures Ltd 2017 SHIREEN ALI-KHAN VERTIGO VENTURES RENATA MCDONNELL UNIVERSITY OF KENT 1 EMBEDDING IMPACT REPORTING @VertigoVentures
- 2. CONFIDENTIAL © Vertigo Ventures Ltd 2017 - Leader in impact reporting with VV-Impact Tracker, Impact Training and consultancy www.vertigoventures.com - VV-Impact Tracker is used across 22 UK and Australian universities, approx 3,000 academic users • onboarding a new university each month - Invited to speak at sector and university events - Deliver our own content (host events for REF Managers, Early Career Researchers, webinar programme for Australia and UK) VERTIGO VENTURES @VertigoVentures
- 3. CONFIDENTIAL © Vertigo Ventures Ltd 2017 CONSIDERATIONS WHEN EMBEDDING IMPACT 3 Human Resources Senior Management Buy-in Impact data capture Training evolution Team effort @VertigoVentures
- 4. CONFIDENTIAL © Vertigo Ventures Ltd 2017 VV-IMPACT TRACKER Focused Emerging Institutional 4 @VertigoVentures
- 5. The UK’s European university University of KENT Case Study Orcid.org/0000-0002-8715-1164 r.mcdonnell@kent.ac.uk 14th September 2017 Renata McDonnell Research Information System Officer University of Kent
- 6. University of Kent • Students: 20,125 • Academic, Teaching and Research staff: 2,066 • REF 2021 eligible staff: 950 • Research income: £17m • Three Faculties - Humanities , Sciences, Social Sciences • Canterbury, Medway, Tonbridge, Brussels, • Paris, Athens, Rome • 17th for ‘Research intensity’ • Honoured with ‘Queen’s Anniversary Prizes for Higher and Further Education’
- 7. Overview • REF2014 Impact 20%, 80 Case Studies, mainly 3* or 4* • REF2021 Impact 25%, Evidence required • Stepping up our support • Centrally and at School levels • Online tracking software
- 8. Timeline • Dec 2016/Jan 2017 - Software trial offered to all staff • Vertigo Ventures (VV) • Other platforms • Feb 2017 - Feedback Questionnaire • “How did you find the platform” • “Look and Feel” • “I feel I can identify impact more clearly using this platform” • Spring 2017 - VV-Impact Tracker purchased
- 9. VV-Impact Tracker • Single Sign On • Intuitive • Fast tracking impact • Learning tool • Fulfil evidence requirement
- 10. Impact overview
- 11. Project overview
- 12. Recent Feedback • “I’ve been using VV impact tracker to help me prepare a pilot case study for the REF pilot. I find it very intuitive. I am particularly keen on the feature that allows you to add VV to the Google Chrome toolbar for easy downloads/clipping to the VV Venture’s evidence vault.” • “Over all I think the system has a lot of potential. I’ve done a lot of impact recording and tracking for my work in the past (we were a case study in 2014) and this software will definitely make it easier.”
- 13. Statistics As of 04/09/2017 • 231 users • 106 projects • 61 project owners • Across all projects, so far: - 57 Identified stakeholder organisations - 5 types of evidence collected (Web clippings, twitter, RCUK, Free Text, File Upload
- 14. How we support / engage with staff • Web resources • Proactive and Responsive support • Scheduled and bespoke training • Engagement and support • VV, IS department • Events to promote Impact • i.e. Maximise Your Research Impact 2017
- 15. Website – 1) Getting started
- 16. Website – 2) Training
- 17. Website – 3) Help
- 18. Website – 4) FAQ
- 19. Challenges • New system • Additional support in certain areas • Providing training at the right time
- 20. CONFIDENTIAL © Vertigo Ventures Ltd 2017 COLLECTING RESEARCH IMPACT EVIDENCE BEST PRACTICE GUIDE • HEFCE Commissioned Impact Evidence guide • Downloadable from www.vertigoventures.com 20 Visit us on the stand!
- 21. CONFIDENTIAL © Vertigo Ventures Ltd 2017 THANK YOU SHIREEN ALI-KHAN VERTIGO VENTURES RENATA MCDONNELL UNIVERSITY OF KENT 21
Hinweis der Redaktion
- VV has been supporting organisations with impact since 2010. 2 years pre REF 2014 submissions, VV focused on delivering consultancy to work with individual researchers across disciplines as additional support to research managers to identify impact and gather evidence for the REF submission We worked with specific cases and academics, where the REF Manager thought there had been significant impact but were not sure what exactly or how to evidence it. During this time, the universities started asking how do we scale this work as we have thousands of researchers and thousands of projects. Also as impact can take 15-20 years to occur, the organisations need to track impact over time. In addition during this time, people leave and move on so the organisations need to build an organisational memory of this information, not just for ERA 2018 but for ERA 2021 and beyond. Therefore, VV_IT launched in July 2014 and has been growing from strength to strength. There are now 22 universities using the tool. We have been delivering training and rolling out across unis has been the focus to embed impact as part of BAU.
- Embedding Impact is a journey through change, implementation and delivery. These are considerations that we noticed across our Tracker, Training and Consultancy clients in embedding impact Human Resources: Put adequate human resources in place Have a go to person for impact ‘Impact Officer’? Faculty based support may also be necessary Senior Management: PVCR buy in and support Identify impact strategy What resources for impact? Add impact to research committee agenda’s Impact Data System: PVCR buy in and support Identify impact strategy What resources for impact? Add impact to research committee agenda’s Team Effort: Identify the impact workflow Understand where impact should feature in existing processes Identify who currently manages those processes E.g. Developing Pathway to Impact statements Train on impact and establish how to embed impact at their point. Establish a working group Training: Support requirements will evolve Move from basics (‘What is impact’)… ...to more nuanced (What evidence is appropriate in the art) Impact agenda is fast growing Requirement for continued learning for Impact Officers .
- . We have three levels of users Focused with 1 or 2 groups of key admins using the tool for academics – up to 20 people Emerging - Core admins and possible REF ICS – up to 60 people Institutional Rollout Today we have Kent university with us to provide an in-depth view on how they have emended impact across the institution during a relatively short time of approx. 4 months. I am delighted to hand over to Renata McDonnell.
- V1.0 To change the footer on every slide: 1. On the menu go to Insert > Header and Footer… 2. Select the Footer checkbox and enter the footer text in the accompanying text box 3. Click “Apply to All”
- Why VV Then – how long did it take to implement the tool – slide 2 How many CS in 2014 Web based Visually appealing Intuitive Search and filter Flexible reporting Taxonomy Ongoing support Training
- Time line then What has been the usage.
- Why VV Then – how long did it take to implement the tool – slide 2 How many CS in 2014 Web based Visually appealing Intuitive Search and filter Flexible reporting Taxonomy Ongoing support Training
- Not just for academics – all can benefit from info in the system – can provide adhoc reports Ref cords can see all impact statements – transparent record of projects and impact – all in one place
- Not just for academics – all can benefit from info in the system – can provide adhoc reports Ref cords can see all impact statements – transparent record of projects and impact – all in one place
- Kent is a client of VV and the academics are clients of the staff Add screen shots of webpage
- Usage Images a mix of egs Then Bens
- Kent is a client of VV and the academics are clients of the staff Add screen shots of webpage
- Not just for acadmics – all can benefit frominfo in the system – can provide adhoc reports Ref cords can see all impact statements – transparent record of projects and impact – all in one place
- Not just for acadmics – all can benefit frominfo in the system – can provide adhoc reports Ref cords can see all impact statements – transparent record of projects and impact – all in one place
- Not just for acadmics – all can benefit frominfo in the system – can provide adhoc reports Ref cords can see all impact statements – transparent record of projects and impact – all in one place
- Not just for acadmics – all can benefit frominfo in the system – can provide adhoc reports Ref cords can see all impact statements – transparent record of projects and impact – all in one place
- Kent is a client of VV and the academics are clients of the staff Add screen shots of webpage
- In the summer 2016 culminated in this sector report which has been a huge success for the unis in the UK and Aus are finding it useful. Here many unis had been sharing their challenges with us and so shared this with HEFCE with the proposal to analyse the You are welcome to to download this from our homepage at www.vertigoventures.com It is a really useful resource which has been widely disseminated. It provides useful insight and analysis on the UK REF impact case studies (ICS) and what was happening in VV-IT to provide insight to the sector. E.g. Sheffield sent this to over 200 research staff.