Accounting Systems Comparison Seminar

1. Helping Great Organizations Thrive
www.raffa.com P: 202.822.5000 F: 202.822.0669
ERP & ACCOUNTING
SYSTEMS COMPARISON
SEMINAR
September 20, 2018

2. Page 1
 Mutual Introductions
 Key Considerations for Implementing New Software
 Best Practices for Systems Evaluation
 Software Overviews
• Microsoft Dynamics 365 Business Central
• Sage Intacct
• JAMIS
 Questions

3. Page 2
 Learning Objectives – Attendees will learn
 Best practices for ERP evaluation and implementation
 Understand the mid-market ERP landscape
 Capabilities of leading ERP software
 NASBA Essentials
 Course Update Date: 8/14/18
 Course Review By: Glenn Anstead
 Course Reviewed Date: 9/12/18
 NASBA Field of Study: Information Technology

4. Page 3
Our mission is to be a catalyst for positive system change in our community. Raffa is nationally recognized with
access to all the resources of the largest international firms. We contribute to our clients’ abilities to achieve their
missions and deliver promises to the world.
 LARGE ACCOUNTING, CONSULTING &
TECHNOLOGY CONSULTING FIRM
• Serve 1,500+ organizations in DC/MD/VA (Nonprofit &
Professional Services)
• 300+ specialists on staff at all levels
• Support over 250 Financial System Clients
• Certified System Consultants, Certified Project
Management Professionals, Business Process
Consultants
 34 YEARS SERVING THE NON PROFIT COMMUNITY
 19 PARTNERS, INCLUDING 12 WOMEN PARTNERS
 WOMEN-OWNED FIRM
 MULTI-CULTURAL WITH DIVERSITY AT ALL LEVELS
 PRIMEGLOBAL ALLIANCE MEMBER
 WIDE RANGE OF SERVICES
• Technology Solutions
• ERP & Accounting Systems analysis and evaluations
• ERP & Accounting Systems implementations
• Software Development & Custom Integration
• CIO & Managed IT Services
• Audit and Tax
• Managed Accounting
• HR Consulting
• Business Advisory
• Forensics and Litigation Support
• Financial Services, Employee Benefit Plans, Insurance
• Executive Search and Transition Services
 NATIONALLY RECOGNIZED
• Top 100 Largest Accounting Firms (WBJ & Accounting Today)
• Top 100 ERP VAR (Bob Scott & Accounting Today)
• Top 100 and Fastest Growing Value Added Reseller

5. Page 4
HINT – SOMETIMES YOU NEED TO CHANGE YOUR SOFTWARE!

6. Page 5
 Functionality – What Meets Your Functional Needs?
 Integration Requirements? 3rd Party Systems: Time & Expense, Payroll, Billing,
Procurement, Accounts Payable, CRM, AMS, Budgeting, etc.
 Sophistication – What level of customizations are required?
 Infrastructure Support – What internal IT support is needed?
 Costs – What are the Realistic Costs for Your Organization – What do these costs buy?
 Support – Who is Supporting Your Users, Applications, and Infrastructure
 Integration – What 3rd Party Integrations are needed? How will you support them?
 What do users of the data need over the next 2-3 years?

7. Page 6
 Evaluation Team (Finance, Grants & Contracts Managers, IT, etc.)
 Internal Requirements Document
 Establish Budget & Timeline
 Review Software Options
 Analyze Requirements Against Features
 Identify Appropriate Implementation and Support Partner
 Proposal Review & Reference Checks
 Decision

8. Page 7
 Powerful, popular financial system that targets
horizontal & vertical markets
 Web based features
 Strong user productivity features
 Flexible reporting
 Powerful business intelligence
 Industry leader
 Maturity
 Integration with external systems
 Key Features Include
• Personalized Role Pages
• Integrated with Microsoft Office
• Web Solution
• Business Intelligence – Power BI
• Business Process Automation – Enhanced Workflow
• Increased Internal Controls

9. Page 8
 Powerful, popular financial system that targets
horizontal & vertical markets – SMB
 Mature product with high Microsoft investment
 Powerful user interface with user roles
 Easily integrate with external systems
 Powerful chart of account segmentation
 Industry leader in project accounting
 Professional Services Organizations, Gov’t
Contracting, Grants & Program Management
 Web based capabilities
 Key Features Include
• Integrated with Microsoft Office
• Web access for remote users
• Business Intelligence – Power BI
• Web Requisitions - Front-end to Purchasing Module
• Automates the Procurement Process
• Powerful Project Costing
• Improved Efficiency
• Increased Internal Controls

10. Page 9
Microsoft Dynamics D365 Business Central
 End-to-end application in the cloud
 Start with what you need and grow
 Empower employees with tools where they need them
 Optimal outcomes with intelligence imbedded in processes
 Adapt in real-time with flexible and extensible applications
 Key Features Include
• Financial Management
• Inventory Management
• Sales
• Purchasing
• Project Management
• Unified Microsoft Solution

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15. Page 14

16. THE BOOKKEEPER

17. Enter
Purchase
Invoice
Automate
Purchase
Invoice Entry
Review
Vendor
Balance
Pay Vendor

18. Select Contact
Insights

19. Select New

20. Select
Purchase
Invoice

21. Enter Vendor
Invoice
Number

22. Enter
Amsterdam

23. Enter Quantity

24. Highlight Next
Row

25. Enter Sydney

26. Enter Quantity

27. Select …

28. Post

29. Yes

30. Minimize
Outlook

31. AUTOMATE THE
PURCHASE INVOICE
ENTRY

32. Open the
Invoice

33. Close

34. Select Contact
Insights

35. Select …

36. Send to
Incoming
Documents

37. Select OK

38. Minimize
Outlook

39. Select
Incoming
Documents

40. Highlight
Wide World
Importers

41. Send to OCR
Service

42. OK

43. Receive from
OCR Service

44. OK

45. Select
Purchase
Invoice

46. Page 45
Post

47. Page 46
Yes

48. Page 47

49. REVIEW THE VENDOR
BALANCE

50. Select Vendors

51. Select Wide
World
Importers

52. Drill into
Balance ($)

53. Close

54. PAY THE VENDOR

55. Click the
Home Down
Arrow

56. Select Journals

57. Open PMT
REG Journal

58. Select Suggest
Vendor
Payments

59. Close

61. Enter
Purchase
Invoice
Automate
Purchase
Invoice Entry
Review
Vendor
Balance
Pay Vendor
Benefits
(1)Reduces initial learning of a new system
(2)Reduces time in data entry process
(3)Improves control of the data and the business
(4)Limit errors and ensure correct data entry
Return to Library

62. Page 61
 BEST IN CLASS FINANCIAL MANAGEMENT SYSTEM
 True Software-As-A-Service (SAAS)
 Local Partner
 Annual and/or Monthly Subscription Costs
 Preferred provider of the AICPA
 STRONG FINANCIAL & ACCOUNTING FUNCTIONALITY
 Outgrowing QuickBooks
 Interested in Cloud Financials
 Nonprofit Focus
 Project Oriented Firms & Professional Services Firms
 Business Process Automation
 JE, AP, AR, Purchasing, Grants, Bank Rec
 Time & Expense
 Billing & Revenue Recognition
 VERY SATISFIED CLIENT BASE (OVER 12,000 CLIENTS)
 WORLD-CLASS DATA CENTER OPERATIONS
 99.992% availability for 2016
 Industry leading SLA’s
 SSAE 16 Audited & PCI DSS Compliant
 Successful DCAA Audits
 Multi-Company
 Multi-Entity
 Multi-Currency
 Consolidated Financials
 Real Time Financial Visibility
 Prebuilt Financial Reports
 Dashboards

63. Page 62
Collect key
data for
analysis
DIMENSIONS
Customer
Vendor
Employee
EntityDepartmentProject
Class
Item
Who?
Where?
What?

64. Page 63
 Allow user to track data against dimension such as grant, project, funder, restriction, budget codes, etc.
 Allow for dimension hierarchy (parent / child relationship)
 Allow user to report against the dimensions
 Allow user to create dimension groups
 Report can filter by dimensions or dimension groups
 User can create dimension based reporting
 User can setup dimension relationships (such as 1 to 1 or 1 to Many relationship between dimensions
and GL accounts)
 Intacct comes with set of standard dimension
 User can sign up for user defined dimensions
 Dimensions are integrated with all transactions

65. Page 64
Examples of dimension based report such as Grant report and Grant release report

66. Page 65
 Allow you to track non financial data such as grant start/end date, award amount, CFDA#, etc.
 Allow you to track costs against tasks
 Assign resources to grant and/or task level
 Create additional tabs such as “Assessment” to track grant programmatic results
 Attach documents against grant
 Assign default department to grant
 Assign manager to grant for report and workflow approval
 Track timesheet, purchases and expense report against grant with workflow
 Generate invoice based on costs associate with grant
 Ability to see snapshot of grant financial performance in “Grant Summary” screen

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74. Page 73
 Designed specifically for Government Contractors, Federally
Funded Organizations and Professional Services
Organizations.
 CAS/FAR and The Uniform Guidance 2 CFR 200 compliant
 Project accounting with true labor costing
 Project Management & Resource Scheduling
 Optimized for mobile
 Device and Operating System agnostic
 Key Features Include
• Finance & Project Accounting
• Contract & Subcontract Management
• Business Planning
• Time & Expense
• Human Capital Management
• Customer Relationship Management (CRM)
• Dashboards and Business Intelligence
• Fixed Assets
• Mobile capabilities

75. Page 74
Project
Pursuit to
Management
Customer
Relationship
Management
Project and
Corporate
Budgeting,
Planning, &
Forecasting
Contract to
Cash
Contract Management
Billing
Revenue
Recognition
Accounts Receivable
Cash Receipts
Procure to
Payment
Vendor Management
Inventory
Procurement
Subcontractor Mgmt
Employee Expenses
Fixed Assets & GFP
Accounts Payable
Hire to Retire
Talent Acquisition
Employee Data
Management
Time Entry
Labor Distribution
Payroll
Talent Management
Record to
Report
GL & Financial
Architecture
Allocations & Job
Costing
Multi-
Ledger/Org/Currency
Cash Management
Closing Process
Automation
Financial Reporting
& Consolidation
Dashboards l Reporting l Mobile Platform l Document Management l Integrated Wiki Help
Enterprise Workflow l Auditing l Unified Security Management l Multi-Currency l Multi-Entity

76. Page 75
Project Dashboard
In JAMIS, users can
create dashboards with
3-clicks of the mouse.
Dashboards are Role and
User based.
All dashboards are
interactive and real-time!

77. Page 76

78. Page 77
Let’s drill down on Cash

79. Page 78
From our drilldown on Cash Balance from earlier Dashboard…Let’s look at this AP transaction

80. Page 79
So, it’s a check…we can look at the a copy of the payment
(Files), or click the hyper-link to see the invoice…

81. Page 80
Visibility within the system to files / attachments – in this case
the payment stub associated with the check…

82. Page 81
Drill down from check screen to see the invoice(s) that the check paid. Also note the
attachments and notes capabilities…

83. Page 82
You can drill down to the
actual invoice copy…all in
one system!

84. Page 83
Amazing search capabilities…

85. Page 84
Search for any file attachment associated with Verizon. All in one system!

86. Page 85
…and view the actual invoice attachment (View Selected Version) associated
with the search…does your system do this?

87. Page 86
…and view the original entry of the Verizon invoice in the system (View Entity).

91. Helping Great Organizations Thrive
www.raffa.com P: 202.822.5000 F: 202.822.0669
Seth Zarny, Partner
szarny@raffa.com
301.279.6500
Jeremy Taro, Account Executive
jtaro@raffa.com
301.279.6504