1. Current Standards on SBM Validation
August 3, 2021
Tampakan National High School
CRISTOPHER T. FRUSA
Senior Education Program Specialist
Planning & Research

2. Revised SBM Assessment Tool for Online Validation
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
SCHOOL-BASED MANAGEMENT
PRINCIPLES

3. Revised SBM Assessment Tool for Online Validation
SCHOOL-BASED MANAGEMENT
LEADERSHIP (30%)
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

4. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
1. In place is a Development Plan
(School Improvement Plan)
developed collaboratively by the
stakeholders of the school and
community.
SIP –AIP (Extent of participation
of Stakeholders)
Annual Procurement Plan
Annual Budget
Documentation of the SIP
Process (Minutes of the Meeting,
Attendance, Photos)
Copies of Vision, Mission, Goals
and Core Values

5. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
1. In place is a Development Plan
(School Improvement Plan)
developed collaboratively by the
stakeholders of the school and
community.
 Revised SIP included in the
Barangay Development
 List of Planning Team organized
 Certificate of SIP Recognition
signed by the Schools Division
Superintendent
The School Improvement Plan is enhanced with the community
performing the leadership roles, and the school providing technical
support.

6. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
2. A network of leadership and
governance guides the education
system to achieve its shared
vision, mission and goals making
them responsive and relevant to
the context of diverse
environments.
 SIP Review
 SMEPA documents
 Documentation of the SIP Review
Process
 Minutes of the Meeting
 Attendance
 Photos
 Videos
 Revision Committee for SIP and
AIP

7. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
2. A network of leadership and
governance guides the education
system to achieve its shared
vision, mission and goals making
them responsive and relevant to
the context of diverse
environments.
 Copies of Invitation Letter/
Confirmation from the
Stakeholders
 Minutes of the meeting during
planning of SIP/AIP
 Attendance Sheet
The community stakeholders lead the regular review and improvement
process; the school stakeholders facilitate the process.

8. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
3. The school is organized by a clear
structure and work arrangements
that promote shared leadership
and governance and define the
roles and responsibilities of the
stakeholders.
 School Faculty Association –CBL
 School Governing Council
Structure
 Parents-Teachers Association –
(DO No. 54, s. 2009 and DO No.
67, s. 2009)
 Supreme Student
Government/Pupil Government
(DM 4, s. 2012)

9. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
3. The school is organized by a clear
structure and work arrangements
that promote shared leadership
and governance and define the
roles and responsibilities of the
stakeholders.
 Attendance Sheets
 Minutes/Narrative Reports of the
orientation to capacitate the
members of the SGC/PTA of their
roles and functions
 List of officials of SGC/PTA/
Teaching Force/SSG and SPG
 School Manual/Student Handbook

10. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
Indicators MOVs/Documents/Systems
3. The school is organized by a clear
structure and work arrangements
that promote shared leadership
and governance and define the
roles and responsibilities of the
stakeholders.
 Organizational Chart
 Copies of Notice of meeting in
crafting the CBL
 Minutes of the meeting
 Attendance and pictures in
crafting the CBL
Guided by an agreed organizational structure, the community stakeholders lead in
defining the organizational structure and the roles and responsibilities; school provides
technical and administrative support.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

11. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
4. A leadership network facilitates
communication between and
among school and community
leaders for informed decision-
making and solving of school
community wide-learning
problems.
 Communication Plan
 Communication Flow
 Communication System
 School Website
 Newsletter
 Linkages/Partnerships with BLGU
and other Sectoral Groups - MOA,
MOU, etc.
 Minutes of the Meeting
 Photos

12. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
4. A leadership network facilitates
communication between and
among school and community
leaders for informed decision-
making and solving of school
community wide-learning
problems.
 Compilation of communication for
request for approval to conduct
meeting
 School Report Card
 SGC Attendance Sheet,
Resolutions, List of Activities and
Pictures
 PTA General Assembly/HRPTA/
Minutes, Attendance and Pictures
 Copies of Deed of Donations

13. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
4. A leadership network facilitates
communication between and
among school and community
leaders for informed decision-
making and solving of school
community wide-learning
problems.
 Copies of Certificate of Recognition
given to Stakeholders
 List of the different organizational
structure in the school
 Annual Accomplishment Report
 Copies of Certificates of
Recognition received by the school
The network allows easy exchange and access to information sources beyond
the school community.

14. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
5. A long term program is in
operation that addresses the
training and development
needs of school and
community leaders.
 Learning & Development System
 Individual Plan for Professional
Development (IPPD/TNA)
 School Plan for Professional
Development (SPDP) for Teachers
 Training and Development Plan for
School and Community Leaders
 Training Designs
 Parenting Seminar Program

15. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
5. A long term program is in
operation that addresses the
training and development
needs of school and
community leaders.
 Electronic Self-Assessment Tool
(e-SAT) Result
 Copy of Philippine Professional
Standards for Teachers (PPST)
 Learning Action Cell (LAC) Plan,
Implementation and
Accomplishment Report with
Pictures and Attendance
 Learning and Development Plan

16. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
5. A long term program is in
operation that addresses the
training and development
needs of school and
community leaders.
 Minutes of Consultative Meeting
 Copies of PPST/Teachers
Performance
 Report of Training Needs of
Teachers, SGC, PTA, SSG/SPG
 Compilation of IPPD based on e-
SAT
 Orientation of PTA/SGC on their
roles and functions

17. Revised SBM Assessment Tool for Online Validation
A. LEADERSHIP AND GOVERNANCE
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
5. A long term program is in
operation that addresses the
training and development
needs of school and
community leaders.
 List of Teachers Enrolled in
Graduate Studies with Permit
 Compilation of Post Training
Report with Certificates
 Compilation of School-Based
Trainings/Seminars
Leaders assume responsibility for their own training and development.
School community leaders working individually or in groups, coach and
mentor one another to achieve their VMG.

18. Revised SBM Assessment Tool for Online Validation
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
SCHOOL-BASED MANAGEMENT
CURRICULUM & LEARNING (30%)

19. Indicators MOVs/Documents/Systems
1. The curriculum provides for
the needs of all types of
learners in the school
community.
Implementation Documents:
 Science Curriculum (DO 53 & 57 s. 2012)
 Sports Curriculum (DO 56, s. 2012)
 Arts Curriculum (DO 56, s. 2012)
 Curriculum for Journalism (DO 46, s.
2012)
 Foreign Language
 TechVoc Education (DO 68, s. 2012)
 SPED (DO 60, s. 2003)
 Madrasah Education (DO 40, s. 2011)
 IP Education (DO 62, s. 2012)
 Senior High School Curriculum
(Secondary Schools)
Revised SBM Assessment Tool for Online Validation
B. CURRICULUM AND LEARNING
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

20. Revised SBM Assessment Tool for Online Validation
B. CURRICULUM AND LEARNING
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
1. The curriculum provides for
the needs of all types of
learners in the school
community.
 List of Slow Learners
 List of Average Learners
 List of Fast Learners
 List of Non-Readers
 List of Pupils with Disabilities
 Action Plans of Interventions
 Narrative Reports on
Implementation Accomplishment
Reports with Pictures and
Attendance Sheets per Group of
Learners

21. Revised SBM Assessment Tool for Online Validation
B. CURRICULUM AND LEARNING
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
1. The curriculum provides for
the needs of all types of
learners in the school
community.
 Action Plan of Interventions
 Narrative Reports on
Implementation
 Accomplishment Reports with
pictures
The educational needs of all type of learners are being met as shown by
continuous improvement on learning outcomes and products of
learning. Teachers’ as well as students’ performance is motivated by
intrinsic rewards. The Schools’ differentiated program is frequently
benchmark by other schools.

22. Indicators MOVs/Documents/Systems
2. The implemented curriculum
is localized to make it more
meaningful to the learners
and applicable to life in the
community.
 Localized Curriculum Support
Materials
 Contextualized LMs (Big Books)
 Curriculum Adaptation
 Orthography
 MTB-MLE Dictionary
 IMs on Indigenous Knowledge
Systems and Practices (IKSP)
 Improvised IMs
 Early Grade Reading Assessment
(EGRA)
 SHS Curriculum (Secondary Schools)
Revised SBM Assessment Tool for Online Validation
B. CURRICULUM AND LEARNING
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

23. Revised SBM Assessment Tool for Online Validation
B. CURRICULUM AND LEARNING
Indicators MOVs/Documents/Systems
2. The implemented curriculum
is localized to make it more
meaningful to the learners
and applicable to life in the
community.
 List of localized materials which were
formulated and utilized
 List of topics integrated in the lesson
plans suited to the community
 List of big books utilized
 List of localized IMs for IPs and
Community-Based IMs
 List of local beliefs, norms, traditions of
the community
Best practices in localizing the curriculum are mainstreamed and benchmarked by other schools.
There is marked increase in number of projects that uses the community as learning laboratory, and
the school as an agent of change for improvement of the community.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

24. Indicators MOVs/Documents/Systems
3. A representative group of
school and community
stakeholders develop the
methods and materials for
developing creative thinking
and problem solving.
 Action Research on Effective Teaching
Methods and Strategies
 Learning Partnership Program
Implementation
 Lesson Plans / Daily Logs
 Science Investigatory Projects
 Linkages with CSOs/NGOs/HEIs in
improving quality instruction
 Visual Aids
 ICT-Based Instruction
 Locally-Developed Workbooks/
Worksheets
Revised SBM Assessment Tool for Online Validation
B. CURRICULUM AND LEARNING
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

25. Indicators MOVs/Documents/Systems
3. A representative group of
school and community
stakeholders develop the
methods and materials for
developing creative thinking
and problem solving.
 LAC Plan, Implementation Report and
Accomplishment Report
 List of Stakeholders who assisted in
the review of reading program/
remediation
 List of Stakeholders helping in the
delivery of instruction
 Narrative Report on the support of
community stakeholders in
education/ attendance sheet, pictures
 Pupils/ Students Portfolio of Quizzes
Revised SBM Assessment Tool for Online Validation
B. CURRICULUM AND LEARNING
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

26. Indicators MOVs/Documents/Systems
3. A representative group of
school and community
stakeholders develop the
methods and materials for
developing creative thinking
and problem solving.
 Narrative report on the support of
community stakeholders in
education/ attendance sheet,
pictures
 Learners’ Portfolio of Quizzes
Revised SBM Assessment Tool for Online Validation
B. CURRICULUM AND LEARNING
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Materials and approaches are being used in school, in the family and in
community to develop critical, creative thinking and problem solving community
of learners and are producing desired results.

27. Revised SBM Assessment Tool for Online Validation
Indicators MOVs/Documents/Systems
4. The learning systems are regularly
and collaboratively monitored by
the community using appropriate
tools to ensure the holistic growth
and development of the learners
and the community.
 Action Research on Students’ Learning
Outcomes: Basis for Developing Remedial
Programs
 SMEPA Dashboards & Results
 List of Differentiated Instruction,
Activities, Materials to different types of
learners
 Reading Assessment Record/Report
 Graphical Comparative Result of GPA/
Average Rating
 Per Subject Intervention Program and
Accomplishment Report
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
B. CURRICULUM AND LEARNING

28. Revised SBM Assessment Tool for Online Validation
Indicators MOVs/Documents/Systems
4. The learning systems are regularly
and collaboratively monitored by
the community using appropriate
tools to ensure the holistic growth
and development of the learners
and the community.
 Reading Remedial Plan/Implementation
and Accomplishment Report
 Monitoring Tool on Holistic Development
of the Learners
 Report on Monitoring
 Intervention Based on the Result of the
Monitoring
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
B. CURRICULUM AND LEARNING
The monitoring system is accepted and regularly used for collective decision
making. The monitoring tool has been improved to provide both quantitative and
qualitative data.

29. Revised SBM Assessment Tool for Online Validation
Indicators MOVs/Documents/Systems
5. Appropriate assessment tools for
teaching and learning are
continuously reviewed and
improved, and assessment results
are contextualized to the learner
and local situation and the
attainment of relevant life skills.
 Teachers’ Test Notebook
 Teachers’ Portfolio
 Test Results & Analysis of any of the
following tools:
 EGRA revising ARATA
 Phil-IRI results used in developing
Reading Program
 Pre-Test/Diagnostic Test (HOTS or
aligned with KPUP) used in designing
Remediation Programs
 Enhanced Assessment Tools adopted
from Partners e.g. Save the Children
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
B. CURRICULUM AND LEARNING

30. Revised SBM Assessment Tool for Online Validation
Indicators MOVs/Documents/Systems
5. Appropriate assessment tools for
teaching and learning are
continuously reviewed and
improved, and assessment results
are contextualized to the learner
and local situation and the
attainment of relevant life skills.
 Records of GPA by Subject Area
 Results of Diagnostic/Post Test by
Grade/Subject
 Compilation of Assessment Utilized by
Grade
 List of Assessment Tools reviewed by the
stakeholders
 Record of Results of Assessment shared
to stakeholders during SMEPA
 List of Interventions to improve results of
assessment.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
B. CURRICULUM AND LEARNING

31. Revised SBM Assessment Tool for Online Validation
Indicators MOVs/Documents/Systems
5. Appropriate assessment tools for
teaching and learning are
continuously reviewed and
improved, and assessment results
are contextualized to the learner
and local situation and the
attainment of relevant life skills.
 Action Plan
 Implementation Report
 Accomplishment Report
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
B. CURRICULUM AND LEARNING
Schools assessment results are used to develop learning programs that are suited
to community and customized to each learners’ context, results of which are used
for collaborative decision-making.

32. Revised SBM Assessment Tool for Online Validation
Indicators MOVs/Documents/Systems
6. Learning managers and facilitators
(teachers, administrators and
community members) nurture values
and environments that are protective
of all children and demonstrate
behaviors consistent to the
organization’s vision, mission and
goals.
 Child Protection Policy & CFSS
Implementation Report
 Co-Curricular Activities Report (e.g.
Scouting, Religious Instruction,
Science Camp, etc.)
 School Handbook
 DepEd Memo on Child Protection
 Copy of Republic Act on VAWC
 Copy of Anti-Bullying Law
 Copy of Gender and Development Law
 Copy of Sexual Harassment Law
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
B. CURRICULUM AND LEARNING

33. Revised SBM Assessment Tool for Online Validation
Indicators MOVs/Documents/Systems
6. Learning managers and facilitators
(teachers, administrators and community
members) nurture values and
environments that are protective of all
children and demonstrate behaviors
consistent to the organization’s vision,
mission and goals.
 Poster on Peace Advocacy
 Report on the stakeholders
engagement in crafting Child
Protection Policy
 Minutes of the meeting
 Attendance Sheets/Pictures
 Poster/List of Child Rights
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
B. CURRICULUM AND LEARNING
Learning environments methods and resources are community driven, inclusive and
adherent to child’s rights and protection requirements.
Learning managers and facilitators observe learners’ rights from designing the curriculum
to structuring the whole learning environment.

34. Revised SBM Assessment Tool for Online Validation
Indicators MOVs/Documents/Systems
7. Methods and resources are learner
and community- friendly,
enjoyable, safe, inclusive,
accessible and aimed at developing
self- directed learners. Learners
are equipped with essential
knowledge, skills, and values to
assume responsibility and
accountability for their own
learning.
 Daily Lesson Log/Lesson Plans
 Students’ Portfolio
 Library
 Guidance Services
 Computer Laboratory
 ADM Modules
 Awards received by learners
 Learners-Initiated Projects
 Classroom Structuring
 Reading Centers
 Study Lounge
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
B. CURRICULUM AND LEARNING

35. Revised SBM Assessment Tool for Online Validation
Indicators MOVs/Documents/Systems
7. Methods and resources are learner and
community- friendly, enjoyable, safe,
inclusive, accessible and aimed at
developing self- directed learners.
Learners are equipped with essential
knowledge, skills, and values to assume
responsibility and accountability for their
own learning.
 List of Self-Learning Modules
 Comparative GPA per Grade/Subject
 Community Mapping Report
 Documents on different co-curricular
activities participated
 Science Investigatory Projects (SIP)
 Innovations made by the learners
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
B. CURRICULUM AND LEARNING
There is continuous exchange of information, sharing of expertise and materials among the
schools, home and community for the development of self- directed learners.
The program is mainstreamed but continuously improved to make relevant to emergent
demands.

36. Revised SBM Assessment Tool for Online Validation
SCHOOL-BASED MANAGEMENT
ACCOUNTABILITY & CONTINUOUS IMPROVEMENT (25%)
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

37. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
1. Roles and responsibilities of
accountable person/s and
collective body/ies are clearly
defined and agreed upon by
community stakeholders.
Structure of School Accountable
Organizations:
 School Faculty Association - CBL
 School Governing Council Structure
 Parents-Teachers Association - CBL
(DO No. 54, s. 2009 & DO No. 67, s.
2009)
 Supreme Student Government/
Supreme Pupil Government (DM 4, s.
2012)

38. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
Indicators MOVs/Documents/Systems
1. Roles and responsibilities of
accountable person/s and
collective body/ies are clearly
defined and agreed upon by
community stakeholders.
 Attendance, Photos, Minutes of the
Meeting regarding the Crafting of
Delineation of Roles and Responsibilities
of School Organization (PTA, SGC, SSG,
SPG, etc.)
 Records of attendance of school heads in
the barangay assemblies/sessions
 Program Implementation Plan of each
organization and accomplishment
reports.
Shared and participatory processes are used in determining roles, responsibilities
and accountabilities of stakeholders in managing and supporting education.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

39. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
2. Achievement of goals is recognized
based on a collaboratively
developed performance
accountability system; gaps are
addressed through appropriate
action.
Appropriate Actions to address Gaps
based on the following:
 SMEPA Implementation
 Recognition and Incentive System
 General PTA Assembly Meetings
 Homeroom PTA Meetings
 Attendance, Photos, Minutes of the
Meeting in the
Development/Capability Building
Program on Performance
Accountability System (SMEPA)

40. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
2. Achievement of goals is recognized
based on a collaboratively
developed performance
accountability system; gaps are
addressed through appropriate
action.
 Record of Integration of SIP in the
Barangay Development Plan
 Receipts of copies of SIP sent to
stakeholders
 School Report Card
 List of Awards/Certificate of
Recognition given by the stakeholders
to learners and teachers.
 Stakeholders’ Report Card
 Support Programs/Projects
implemented in the school

41. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
Indicators MOVs/Documents/Systems
2. Achievement of goals is recognized
based on a collaboratively
developed performance
accountability system; gaps are
addressed through appropriate
action.
 Frequency of engagement in the
school
 Action Plan/Sustainability
 Pictorials
 Ways Forward
 Commitment
A community-accepted performance accountability, recognition and
incentive system is being practiced.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

42. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
3. The accountability system is owned
by the community and is
continuously enhanced to ensure that
management structures and
mechanisms are responsive to the
emerging learning needs and
demands of the community.
 Accountability System’ processes,
mechanisms and tools
 Attendance, Photos, Minutes of the
Meeting of the Enhancement and
Review of M&E System
 School Report Card - State of the
School Address (SOSA)
 List of organized CI Team if there is
with their roles and functions/
organizational structure
 Programs and projects by the CI Team

43. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
3. The accountability system is owned
by the community and is
continuously enhanced to ensure that
management structures and
mechanisms are responsive to the
emerging learning needs and
demands of the community.
 Physical Development Plan
 Inventory of the School Property
 CI Program/Projects Implementation
Plan/Accomplishment Reports
 Copy of the State of the Barangay
Address to include support for the school
 Copy of the Barangay Annual
Implementation to include support in
education
School community stakeholders continuously and collaboratively review and
enhance accountability systems’ processes, mechanisms and tools.

44. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
4. Accountability assessment criteria
and tools, feedback mechanisms, and
information collection and validation
techniques and processes are
inclusive and collaboratively
developed and agreed upon.
Assessment Tools:
 Clients’ Satisfaction Survey
 Checklist Form
 Survey Questionnaire
 Tracer Study Tool
 School Report Cards
Feedback Mechanisms:
 General Assembly Meeting
 Education Summit
 Stakeholders’ Forum
 School Report Card
 State of the School Address (SOSA)

45. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
4. Accountability assessment criteria
and tools, feedback mechanisms, and
information collection and validation
techniques and processes are
inclusive and collaboratively
developed and agreed upon.
 Parents’ Conference
 School Website
 Home Visitation
 School Bulletin
 Parenting Seminar
Information Collection:
 Sampling –Convenient & Purposive
 Suggestion Box
 Documentation
 Conduct Survey

46. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
4. Accountability assessment criteria
and tools, feedback mechanisms, and
information collection and validation
techniques and processes are
inclusive and collaboratively
developed and agreed upon.
Validation Techniques and Processes:
 Focus Group Discussion
 Participation
 Brainstorming
 Interview
 Triangulation
 Observation –Direct & Indirect
 Attendance
 Photos
 Minutes of the Meeting in the
development of accountability assessment
criteria

47. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
Indicators MOVs/Documents/Systems
4. Accountability assessment criteria
and tools, feedback mechanisms, and
information collection and validation
techniques and processes are
inclusive and collaboratively
developed and agreed upon.
 Internal and External Website/Facebook
Account
 Cellphone number of External and
Internal Stakeholders
 Creation of Chat Group
Stakeholders continuously and collaboratively review and enhance
accountability systems; processes, mechanisms and tools.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

48. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
5. Participatory assessment of
performance is done regularly with
the community. Assessment
results and lessons learned serve
as basis for feedback, technical
assistance, recognition and plan
adjustment.
M&E Process:
 Midyear/Annual Review
 SMEPA Institutionalization focusing on
Assessment of KPIs on:
 Access (Enrolment)
 Efficiency (Dropout Rate, Promotion
Rate and Graduation Rate)
 Quality (GPA)
 Governance (SBM Assessment)
 School’s PPAs: Brigada Eskwela, WinS
Program, Gulayan sa Paaralan,
Guidance Program etc.

49. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
5. Participatory assessment of
performance is done regularly with
the community. Assessment
results and lessons learned serve
as basis for feedback, technical
assistance, recognition and plan
adjustment.
Assessment Results based on M&E
Feedback:
 Enhanced Implementation of School’s
PPAs
 Technical Assistance
 Remedial Instruction Program
 Training Program
 Proposed New Programs
 Recognition
 Plan Adjustment
 Catch-up Plan of AIP or PPAs

50. Revised SBM Assessment Tool for Online Validation
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
5. Participatory assessment of
performance is done regularly with
the community. Assessment
results and lessons learned serve
as basis for feedback, technical
assistance, recognition and plan
adjustment.
 Attendance, Photos, Minutes of the Meeting in
the conduct of Participatory Assessment
Performance (SMEPA)
 Report of Monthly resources and liquidation
 Program Implementation Plan and
Accomplishments Report on Six Flagship
programs OK sa DepEd
 E-SAT Result based on PPST
 Graphical presentation on the progress report
of each programs implemented
School-community developed performance assessment is practiced and is the basis for
improving monitoring and evaluation systems, providing technical assistance, and
recognizing and refining plans.

51. Revised SBM Assessment Tool for Online Validation
SCHOOL-BASED MANAGEMENT
MANAGEMENT OF RESOURCES (15%)
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

52. Indicators MOVs/Documents/Systems
1. Regularly resource inventory is
collaboratively undertaken by
learning managers. Learning
mangers, learning facilitators, and
community stakeholders as basis for
resource allocation and mobilization.
Process – Regular Resources Inventory of
the following:
 Human Resources (Teachers, Learners,
Partners)
 Financial Resources (MOOE, PTA, IGP,
Canteen Fund, Clubs, etc.)
 Technological Resources
 Instructional Materials
 Furniture, Classrooms, Water and
Sanitation, School Site Titling
 Instructional Tools & Equipment
Output: Resources Allocation & Mobilization
Plan (RAMP)
Revised SBM Assessment Tool for Online Validation
D. MANAGEMENT OF RESOURCES
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

53. Revised SBM Assessment Tool for Online Validation
D. MANAGEMENT OF RESOURCES
Indicators MOVs/Documents/Systems
1. Regularly resource inventory is
collaboratively undertaken by
learning managers. Learning
mangers, learning facilitators, and
community stakeholders as basis for
resource allocation and mobilization.
 Updated BEIS
 Records of Updated Personnel Profile
 School Forms
 Transparency Board
 Copies of updated school
accomplishments reports
 School Land Tax and Tax Declaration
 School Treasurer Financial Report
 Inventory of Government and Non-
Government Properties
Resource inventories are systematically developed and stakeholders are engaged in a
collaborative process to make decisions on resource allocation and mobilization.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

54. Revised SBM Assessment Tool for Online Validation
D. MANAGEMENT OF RESOURCES
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
2. A regular dialogue for planning
and resource programming, that is
accessible and inclusive,
continuously engage stakeholders
and support implementation of
community education plans.
Process: Regular Resource Planning and
Programming through Strategic Planning
Output:
 Human Resource Development Plan
 Financial Management Development
Plan
 Technology Resource Improvement Plan
 School Physical Development Plan
 Annual Procurement Plan
 IGP Sustainability Plan

55. Revised SBM Assessment Tool for Online Validation
D. MANAGEMENT OF RESOURCES
Indicators MOVs/Documents/Systems
2. A regular dialogue for planning
and resource programming, that is
accessible and inclusive,
continuously engage stakeholders
and support implementation of
community education plans.
 Copies of Invitation Letter and Confirmation of
Meeting for planning purposes/Minutes of
Planning/ Attendance sheet/ Pictorials and
other documents
 Copies of School Development Plan
 Copies of Financial Resources
 Copies of Annual Budget
 Copies of Work and Financial Plan
 Copies of Approved Project Proposal
 Copies of Resolutions
 Records of Adopt A School Program
Stakeholders collaborate to ensure timely and need-based planning and resource
programming and support continuous implementation of the education plan.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

56. Revised SBM Assessment Tool for Online Validation
D. MANAGEMENT OF RESOURCES
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
3. Resources are collectively and
judiciously mobilized and
managed with transparency,
effectiveness, and efficiency.
Mechanisms:
 Updated Transparency Board of all
Finances (MOOE, PTA, IGP, Canteen
Fund, Donations, etc.)
 Innovations for the collective and
judicious utilization and transparent,
effective and efficient resource
management system

57. Revised SBM Assessment Tool for Online Validation
D. MANAGEMENT OF RESOURCES
Indicators MOVs/Documents/Systems
3. Resources are collectively and
judiciously mobilized and
managed with transparency,
effectiveness, and efficiency.
 List of School BAC Members
 List of School Inspectorate Members
 Financial Support to Brigada Eskwela
 Adjusted AIP/SIP
 Complete Record of Fiscal/Financial
Management
Stakeholders sustain the implementation and improvement of a collaboratively
developed, periodically adjusted, and constituent- focused resource management
system.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

58. Revised SBM Assessment Tool for Online Validation
D. MANAGEMENT OF RESOURCES
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
4. Regular monitoring, evaluation, and
reporting processes of resource
management are collaboratively
developed and implemented by the
learning managers, facilitators, and
community stakeholders.
SMEPA of the following:
 Human Resource Development Plan
 Financial Management Development
Plan
 Technology Resource Improvement
Plan
 School Physical Development Plan
 Annual Procurement Plan
 Inventory List of all Resources
 Minutes of Meetings, Attendance and
Invitations

59. Revised SBM Assessment Tool for Online Validation
D. MANAGEMENT OF RESOURCES
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Indicators MOVs/Documents/Systems
4. Regular monitoring, evaluation, and
reporting processes of resource
management are collaboratively
developed and implemented by the
learning managers, facilitators, and
community stakeholders.
 List of created school committee to
monitor and evaluate Resource
Management
 Records or regular resource inventory
of properties
 Minutes of giving feedback on
resource management
 Attendance Sheet
 Adjusted AIP/SIP

60. Revised SBM Assessment Tool for Online Validation
D. MANAGEMENT OF RESOURCES
Indicators MOVs/Documents/Systems
4. Regular monitoring, evaluation, and
reporting processes of resource
management are collaboratively
developed and implemented by the
learning managers, facilitators, and
community stakeholders.
 Posted Monthly Financial Statement
signed by the Financial Management
Committee
 Compilation of records of Deed of
Donations and Acceptance
Stakeholders are engaged, held accountable and implement a collaboratively
developed system of monitoring, evaluation and reporting for resource
management.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

61. Revised SBM Assessment Tool for Online Validation
D. MANAGEMENT OF RESOURCES
Indicators MOVs/Documents/Systems
5. There is a system that manages
the network and linkages which
strengthen and sustain
partnerships for improving
resource management.
 Cash Disbursement (MOOE)
 Transparency Board
 Updated FB pages
 Financial Reports (PTA, IGP, Canteen,
School Clubs/Organization)
 Partners’ Appreciation Program)
An established system of partnership is managed and sustained by the
stakeholders for continuous improvement of resource management.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

62. Revised SBM Assessment Tool for Online Validation
Current Standards on
Key Performance Indicators (KPIs)
for SBM Validation
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

63. Revised SBM Assessment Tool for Online Validation
• Step 1: Determine the KPIs (60%)
• Step 2: Compute for the Validated SBM
Assessment Scores (40%)
• Step 3: Compute for the Final Rating
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

64. Revised SBM Assessment Tool for Online Validation
ACCESS
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

65. Revised SBM Assessment Tool for Online Validation
• Access: Enrolment Increase (45%)
• Efficiency: Dropout Rate, Graduation Rate
and Promotion Rate (25%)
• Quality: General Point Average (30%)
Numerical Rating Scale Description
0.50 – 1.49 Good
1.50 – 2.49 Better
2.50 – 3.00 Best
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

66. Revised SBM Assessment Tool for Online Validation
Access: Enrolment Increase (45%) –Based on Community Mapping
Community Mapping is used as
Justification when enrolment is adversely
affected due to the following:
• There are more than 2 schools in a
certain barangay.
• Opening of new/annex/integrated
school within/nearby barangay/s.
• When learners enrolled and transferred
to other public or private school.
• When there is a decreasing / erratic
trend in the population of school-aged
children in the community due to
family planning program of the
government, calamities, and other
relevant factors.
Existin
g:
Maintai
n 95%
High
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

67. Revised SBM Assessment Tool for Online Validation
Access: Enrolment Increase (45%) –Based on Community Mapping
Existin
g:
Maintai
n 95%
High
Supporting documents
required when Community
Mapping is used as
Justification:
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
• Community Mapping data from
the barangay.
• Certification from the Barangay
Captain indicating factors
affecting the enrolment and
justification on the actual
percentage of school-age children
in the community.

68. Revised SBM Assessment Tool for Online Validation
LIS-Generated
and duly signed
School Form 1
(SF1) – School
Register
Documented Information Required in terms of Enrollment
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

69. Revised SBM Assessment Tool for Online Validation
Duly-signed
School Form 4
(SF4) – Monthly
Learners’
Movement and
Attendance
Documented Information Required in terms of Enrollment
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

70. Revised SBM Assessment Tool for Online Validation
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Documented Information Required in terms of Enrollment

71. SIP Annex 1B Child Mapping Tool
Revised SBM Assessment Tool for Online Validation
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
Documented Information Required in terms of Enrollment

72. Revised SBM Assessment Tool for Online Validation
Documented Information Required in terms of Enrollment
LIS Transaction Screenshots e.g. T.O.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

73. Revised SBM Assessment Tool for Online Validation
EFFICIENCY
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

74. Revised SBM Assessment Tool for Online Validation
Efficiency: Dropout Rate, Graduation Rate and Promotion
Rate (25%)
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

75. Revised SBM Assessment Tool for Online Validation
Duly-signed
School Form 4
(SF4) – Monthly
Learners’
Movement and
Attendance
Documented Information Required in terms of Dropout Rate
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

76. Revised SBM Assessment Tool for Online Validation
Duly-signed
School Form 2
(SF2) – Daily
Attendance
Report of
Learners
Documented Information Required in terms of Dropout Rate
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

77. Revised SBM Assessment Tool for Online Validation
Efficiency: Dropout Rate, Graduation Rate and Promotion
Rate (25%)
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

78. Revised SBM Assessment Tool for Online Validation
Duly-signed
School Form
6 (SF6) –
Summarized
Report on
Promotion
and Learning
Progress and
Achievement
Elem: G6 Completers; Offering JHS only: G10 Completers; Offering SHS: G12 Graduates
Documented Information Required in terms of Grad & Prom Rates
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

79. Revised SBM Assessment Tool for Online Validation
LIS-Generated
and duly-
signed School
Form 5 (SF5) –
Report on
Promotion and
Learning
Progress and
Achievement
Documented Information Required in terms of Grad & Prom Rates
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

80. Revised SBM Assessment Tool for Online Validation
QUALITY
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

81. Revised SBM Assessment Tool for Online Validation
Quality: NAT MPS / General Point Average (30%)
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

82. Revised SBM Assessment Tool for Online Validation
LIS-Generated
and duly-
signed School
Form 5 (SF5) –
Report on
Promotion and
Learning
Progress and
Achievement
Documented Information Required in terms of Grade Point Ave.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

83. Revised SBM Assessment Tool for Online Validation
Duly-signed
SDO Strategic
Objectives Data
Gathering
Template on
Learners’
Proficiency
Level by
Learning Area
Documented Information Required in terms of Grade Point Ave.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

84. Revised SBM Assessment Tool for Online Validation
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

85. Revised SBM Assessment Tool for Online Validation
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

86. Revised SBM Assessment Tool for Online Validation
Access Efficiency Quality
SFs CBMS CMT DR PR GR SFs Etc
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

87. 5S Implementation Guidelines
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

88. 5S Implementation Guidelines
Sorting involves going through all the tools, furniture,
materials, equipment, etc. in a workplace to determine
what needs to be present and what can be removed. A
workspace will be better off without unnecessary items
or items used infrequently. Consider the following
options when you determine that some of the items
found in your area are unnecessary:
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

89. 5S Implementation Guidelines
 Give the items to the different sections/departments;
 Turnover documents to the Records In-Charge for
proper disposal as per NAP guidelines;
 Turnover equipment to the Property Custodian for
proper inventory of items and disposal, and/or
 Put items in the storage area/red tag area.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

90. 5S Implementation Guidelines
Set in Order is to create good visual management. During
this phase, every personnel should determine what
arrangements are most logical. School personnel should
always allocate and store items in accessible and
navigable spots. Labelling or color coding of
items/documents so that they are easier to find and
identify is one of the important points in this phase.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

91. 5S Implementation Guidelines
Shine focuses on cleaning up the work area,
which means sweeping, mopping, dusting,
wiping down surfaces, putting unnecessary tools
and materials, etc. Everybody is responsible in
cleaning his/her office/classroom.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

92. 5S Implementation Guidelines
Standardize is to systematize everything that
just happened and turn one-time efforts into
habits. To standardize is to assign regular tasks,
create schedules, and post instructions so these
activities become routines.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

93. 5S Implementation Guidelines
Sustain refers to the process of keeping 5S running
smoothly, but also of keeping everyone in the
organization involved. Sustain is about making 5S
a long-term program, not just an event or short-term
project. And when 5S is sustained over time, that's
when businesses will start to notice continuous
positive results.
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

94. 5S Implementation Guidelines
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

95. 5S Implementation Guidelines
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
BEFORE
5S

96. 5S Implementation Guidelines
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO
DURING
5S

97. 5S Implementation Guidelines
AFTER 5S
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

98. 5S Implementation Guidelines
AFTER
5S
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

99. 5S Implementation Guidelines
AFTER
5S
DEPARTMENT OF EDUCATION
DEPARTMENT OF EDUCATION –SCHOOLS DIVISION OF SOUTH COTABATO

100. Current Standards on SBM Validation
August 3, 2021
Tampakan National High School
CRISTOPHER T. FRUSA
Senior Education Program Specialist
Planning & Research