A picture is worth 1000 words, how many is video worth?
In this session we address how to:
- Develop a storyboard
- Review a support topic
- Create a related video
- Help users visualize how to perform the task
Doing this helps your audience SEE how to resolve issues before they become problems
Fordham -How effective decision-making is within the IT department - Analysis...
Best practices when creating interactive video tutorial: STC Silicon Valley
1. Silicon Valley STC Session
Bernard Aschwanden
www.publishingsmarter.com
bernard@publishingsmarter.com
Best Practices when Creating
Interactive Video Tutorials
20:55
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@publishsmarter
2. About this session
20:55@publishsmarter
A picture is worth 1000 words, how many is video worth?
In this session we address how to:
Develop a storyboard
Review a support topic
Create a related video
Help users visualize how to perform the task
Doing this helps your audience SEE how to resolve issues
before they become problems
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3. Housekeeping and note taking
20:55@publishsmarter
Not all slides or topics are
equally weighted
Use some, discard others
Slides speed varies (reference)
Questions? Ask any time!
I’d love to claim errors/typos
is on purpose… they isn’t,
weren’t never, and ain’t; I’ll fix
‘em as I can…
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4. About your speaker
20:55@publishsmarter
Publishing Smarter: President
Content strategist, publishing
technologies expert, author,
and geek-enough
Certified Technical Trainer
DITA
Content management
Topic-based writing
Society for Technical
Communications
Vice President
Associate Fellow
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6. Standard disclaimer
20:55@publishsmarter
In the interest of brevity I
will make some blanket
statements to keep it simple
It’s not all 100% “the truth”,
but I’ll stay close
Purists may complain
And they are wrong!
(except when they are right)
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7. Why it’s a good idea and
what goes into a storyboard
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Storyboarding
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8. Purpose of a storyboard
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Explains each screen in a course
Details each screen, what the reader will see/do
Helps the reader ID course content, media, interactions
before development
Could be SME
Could be the client
Could be a stakeholder in the training
Guides all members on a team
Provides a source that all people can refer to during dev
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9. When to create a storyboard
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After a plan has been developed and approved
Before any video is built
May not be needed in all contexts
Consider the complexity of what is being created
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10. Reasons you need to put the time in
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Saves time/cost in the long run
ID roles and responsibilities
Graphic designer creates look/feel
Illustrator builds images
Narrator provides audio overlay
Programmer builds interactions
SME/Client approve content
Sets initial expectations, define how course looks/acts
QA tool: Compare the final course with the storyboard
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11. Elements of a good storyboard
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Project and slide info
Visual/video elements
(graphics, callouts, citations)
Text elements (on screen text)
Audio elements (heard as the
screen displays)
Interactions/navigation for
users (what to click, where)
Branching (where next,
options, flowchart)
Overall learning objectives
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12. Minimum requirements likely include
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Screen
number/label/identifier
i.e. DITA-FM-01-23
Course name
Module name
Lesson name
Slide title
i.e. Basics of a DITAmap
Visual components
On screen text
Audio info
Both narrator and effects
Interactions info
Branching info
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13. Audio tips
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Include slide by slide script
Could have sound effect or
music info (be careful)
Sound out tough words or
initialism and acronym info
DITA is did-uh, and not as
dee-ta
SME is pronounce smee, not
spelled out Es, Em, Ee.
WYSIWYG is wizzy wig
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14. Graphics tips
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Used to provide ideas to a
media team
Provide a description of the
screen
May include simple
sketches, or text notes
If video is needed, include
notes and a link if possible
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15. Text tips
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Provide exact screen
content
With audio: Include
supporting text for the
narrator (notes about tone
for example)
No audio: consider if more
text is required
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16. Navigation and interactivity
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Include info for every
screen
Answer developer questions
about course building
These may include:
Options a learner can take
Requirements that must be
followed
Logical progression (what is
next)
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17. Common storyboard formats/design
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Good for SMEs who like the details outlined
Common format: Tables (Word or Excel)
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ID and
topic
Learning
objective
Narrator On screen
content
Notes
10-11
DITAmap
Basic familiarity
with the look and
function of a
DITAmap, able to
ID…
The DITA map is a
document that can be
compared to a table of
contents, or a document
plan. ..
Sample DITAmap
with basic content,
plus sample as code.
Talk to SME to get
sample as visual
map and as code.
10-12
reltable
Basics of a reltable
with concept, task,
reference content.
The reltable, or relationship
table is used to define
related topics in columns
and rows…
Sample reltable with
basic content, plus
sample as code.
Talk to SME to get
sample as visual
table and as code.
@publishsmarter
18. Common storyboard formats/design
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Good for visually driven SMEs
Common format: PowerPoint
Visual format with slideshows or outlines
Provides similar information, but may be visual rich
Ensure you also use the slide notes if working with a tool
like PowerPoint
Samples on next screens
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19. 10-11: Basics of a DITAmap
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Learning objective:
Basic familiarity with the
look and function of a
DITAmap, able to ID
components of a map
Narrator/Audio
The DITA map is an XML
document that can be
compared to a TOC or...
Notes
Talk to SME to get sample as
visual map and as code.
<?xml version="1.0"?>
<!DOCTYPE map PUBLIC "-//OASIS//DTD DITA Map//EN" "map.dtd">
<map id="map_5D33A666A75E4B239F468C70A409CFAF" title="Working
with Files">
<topicref format="dita" href="c_PrintingFiles.xml" navtitle="What is
printing" type="concept"/>
<topicref format="dita" href="c_SharingFiles.xml" navtitle="What is file
sharing" type="concept"/>
<topicref format="dita" href="c_SavingFiles.xml" navtitle="Why save files"
type="concept"/>
</map>
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Screen notes
◦ Ensure the user clicks the
map title to progress…
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20. Tips and tricks for storyboarding
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Know your audience and their needs
Know the delivery platform (web, CBT, print, mix)
Chunk the info to manageable parts
Include detailed audio and visual info
Ensure storyboard agreement before work begins
Include info about full motion recording, if needed
Avoid it if you can, adds overhead (size, control, edit restrictions)
Minimal amounts, planned, might be acceptable
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21. Sample: Storyboard to change a password
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Consider what goes into changing a password
This is a sample only
A very brief example of things that may be in a storyboard
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28. Getting a tool to make the job of implementing a
storyboard easy
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The right software
@publishsmarter
29. According to Adobe…
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Adobe Captivate software reimagines the way interactive
eLearning is created for a multi-device world. Develop
any-screen mobile learning without programming using
all-new responsive authoring. Now use an intuitive UI to
transform PowerPoint presentations into engaging
eLearning using actors, voices, interactions, and quizzes.
Leverage best-in-class HTML5 publishing to deliver any
content to mobile devices, the web, desktops, and leading
LMSs
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30. My definition
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There are many tools that build interactive content
The reason I pick Adobe Captivate is that it exceeds my
expectation on what needs to be done
In the context of technical communication
A tool to create video based training
An environment to create tests in
A system to create content for clients
To do this well though is a lot of work
Adobe has delivered this for years
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31. Get the tools
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http://www.adobe.com/products/captivate
Follow the links to the download
Create an Adobe ID (if needed)
Download, install, launch, test, purchase
Consider the full Technical Communications Suite as it’s
more inclusive
FrameMaker, RoboHelp, Illustrator, Acrobat
And, of course, Captivate
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@publishsmarter
32. And by document, I mean “create a video to
explain how things are done” and NOT “write a
bunch of stuff”
@publishsmarter 20:55
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Review a task to document
33. Use software you are familiar with
Find a simple task to perform
Use paragraph tags in Adobe FrameMaker
Capture/crop an image with Adobe Photoshop
Compile a help project in Adobe RoboHelp
Create a table in Word
Restart a game of cards on your computer
Navigate your company site
Storyboard how the task will unfold
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Considerations
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34. Video goal
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Teach users how to create a basic file
New, based on a template
Using the Equity Letter
Create a document, then close w/o saving
Goal is to show how templates impact new documents
Under 1 minute or so of video
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35. May be based on existing task documents
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Create a document based on a template
New files can be created based on predefined standards.
1. Click the Office Button, then select New
2. Under Template, select Installed Templates
3. Select Equity Letter
4. Click Create
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37. Before recording
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Take notes or outline
(storyboard if you can)
Plan your steps
Work through the process
Configure screen resolution
Hide unneeded parts
(e.g.: the Windows Taskbar)
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38. While recording
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Add extra slides as you go (easy to delete)
Mistakes happen
Restart if it’s early
Continue if it’s late
Add to your notes as you record
Pause to take stock, don’t think of timing
This can ALL be adjusted post recording (if you have good software,
and are NOT doing “full motion” recording)
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39. Post-recording
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Delete slides you don’t need
Add transition slides if needed
With repeated process: cut back on slides
Use to combine major ideas if applicable
Add markup to materials
Text Caption, Rollover, Click Box, and Zoom Area
Add temporary slide number if location is unclear
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40. Other considerations
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If you type, steady speed
Review all background
elements
Get a quality microphone
Mix audio/text for those
who can’t hear it
Save often, and save
backups if needed
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41. Avoid
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Add audio independent of the actions (do the task first)
Keep it short, 2 to 3 minutes of video, not 10 to 15
Don’t pause “just ‘cuz”, people can watch more than once
Only add background music if truly needed
Client requests
Cover other audio issues
Keep effects simple
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42. More to avoid
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Avoid uncontrolled environments (especially for audio)
Close messenger, email, etc.
Take time on the recording
If publishing to YouTube upload once, so get it right
Keep the interface tidy
Remember to save often
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43. Demo of the ideas discussed
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Putting it into practice
44. Assumptions
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Our Adobe Captivate version may differ
If your version is different, the process may change
Recording of use of Microsoft Word
Simple application demo
Can show many ideas
Video is for internal use (so no specific setup for
YouTube, screen configurations, etc.)
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45. Create a storyboard
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I haven’t done so for this part
The goal here is to showcase Adobe Captivate
Of course, YOU can consider what the storyboard may
look like though
If you REALLY want to test yourself, develop a storyboard
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46. Perform a trial run first, test the interface
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Launch Word, and size as needed
Perform actions
Office Button > New
(or, in older versions, File > New)
Under Template, select Installed
Templates
Select Equity Letter, then Create
Office Button > Close
(or, in older versions, File > Close)
Do not save
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@publishsmarter
47. Repeat actions, find changed behaviour
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Office Button > New
(or, in older versions, File > New)
Under Template, select Installed
Templates
Select Equity Letter, then Create
Office Button > Close
(or, in older versions, File > Close)
Do not save
This process gives you the chance to
see what happens on screen as you
perform standard actions.
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48. Record your first video
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1. Launch Captivate
2. Under Create New > Software Simulation
3. Under Size, select Screen Area
(Full Screen of Monitor 1)
4. Under Recording Type, select Automatic, and Full
Demo if required
5. Do not pan, no narration needed
6. Click Record, then wait 3 seconds
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49. Perform your actions
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Office Button > New
(or, in older versions, File > New)
Under Template, select Installed Templates
Select Equity Letter, then Create
Office Button > Close
(or, in older versions, File > Close)
Do not save
Press End (on kbd) when done recording
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50. Edit your materials
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When done Captivate is ready
File > Save As in case of a crash
Review the slides, and watch performances
Press F10 to view from current to next 5
Delete slides you don’t actually need
Review a few times to make sure the right ideas have been
captured
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51. When done
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Record your audio
Add effects if required
Add interactions (such as instruction and click boxes)
The order of those may switch
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52. Share the finished product
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Select File > Publish
Set output options
Create and share
Publish to help repository
Import and include in FrameMaker/PDF content
Add to RoboHelp
Without interactions put it on YouTube
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53. Ideas and samples of finished content for online
and PDF/print
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Deliver the content
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54. Case study example
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Adobe creates and delivers the TCS5 software suite
Included in this is the FrameMaker 12 Reviewer’s Guide
Content (text) in the guide is written in FrameMaker
Embedded video is created in Captivate
Content is converted to PDF from within FrameMaker
Content is converted to online formats using RoboHelp
All content delivered to all channels in all formats
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55. Summing up the discussion,
and options to continue it.
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Conclusion and contact
56. About this session
20:55@publishsmarter
A picture is worth 1000 words, how many is video worth?
In this session we address how to:
Develop a storyboard
Review a support topic
Create a related video
Help users visualize how to perform the task
Doing this can help your audience SEE how to resolve
issues before they become problems
56
57. Things that Publishing Smarter can deliver
20:55@publishsmarter
We can build storyboards for you
We can create training videos
We can develop interactive content
And we can teach you how to do it yourself
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58. Follow up contact information
20:55@publishsmarter
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905 833 8448 (Eastern Time)
bernard@publishingsmarter.com
www.linkedin.com/in/bernardaschwanden
@publishsmarter
www.publishingsmarter.com