1. Committee Meeting, 16 April 2011 钟中国民型中学集邮研究会 PHILATELIC CLUB OF CHUNG LING (N.T.) HIGH SCHOOL 11400 KAMPUNG BARU, PENANG, MALAYSIA _______________________________________________________________________ Agenda: Confirm minutes of previous meeting Inform regarding status of Lawatan Discuss regarding Stampfest ‘11, the upcoming annual stamp exhibition of the Philately Club. Other matters
2. Tarikh: 26 Februari 2011 Masa: 11.30am -12.00pm Tempat: 5SB2 Agenda : 1. Ucapan Guru Penasihat Guru penasihatmengucapkanterimakasihkepadasemua AJK keranadatanguntukmesyuarat kali ini. 2. UcapanPengerusi Pengerusi, Philip Khor Qing An berharapsemuaahlijawatankuasabolehbekerjasamadalammengadakanlawatanini. Aktivitiinidijangkaakandiadakandalambulan April. 3. PengumumanJawatankuasaPengelola SetiausahaKelabFilateli, Lok Yuan Zhang mengumumkanjawatankuasapengelolabagiLawatankePejabat Pos BesarPulau Pinang sepertidibawah: KetuaPengelola: Philip Khor Qing An PenolongKetuaPengelola: Lee Ming Qiang Setiausaha: Thomas Lee Ming Zhi PenolongSetiausaha: Lok Yuan Zhang Bendahari: Yu ChiaSheng PenolongBendahari: Thor ShenHui Juruaudit: Edward Cheong Yong Hoan AhliJawatanKuasa: Benjamin Wang Tian-En Wong Chu Kean Andy Ewe Jing Siong Arthur Lim Jun Ming Duncan Wong Xuan Ken NeohSheng Kai MinitMesyuaratLawatanKePejabat Pos Besar Georgetown Pulau Pinang
3. 4. PenentuanBajet Bendahari, Thor ShenHuimengumumkanbajetbagiLawatankePejabat Pos BesarPulau Pinang sepertidibawah: PenerimaanPerbelanjaan Subsidikelab: RM3.50 setiapahli = RM140 5. PenentuanLokasi, TarikhdanMasaLawatan SemuaahlijawatankuasabersetujubahawalawatanakandiadakankePejabat Pos Besar Georgetown, Pulau Pinang dari 10.00 am hingga1.00pm. 6. PembahagianTugas Setiausahapengelola Thomas Lee ditugaskanuntukmembuatpermohonan yang berkenaanterhadaplawatanini. Penolongketuapengelola Lee Ming Qiangditugaskanuntukmenyediakan program bagilawatan. Ahli-ahlijawatankuasa lain dimintauntukmemaklumkanbutir-butirlawatankepadasemuaahlipersatuan. 7. Hal-halberbangkit Tiada 8. Bersurai Mesyuaratditangguhkanpada 12.00 tengahhari.
4. Is still on Currently postponed to 25th June 2011 Application should be completed by next Friday, ALS forms should be collected by 6th May. (attention: Secretary and Form Reps) 2. Lawatan
6. Date: 14th-16th June 2011 Time: 8.30am to 4.00pm Location: School Hall, SMJK Chung Ling Pulau Pinang Target group: Philately Club members, SMJK Chung Ling students and teachers Details
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8. 14th June (Tuesday) 8.30am Exhibition starts 4.00pm Exhibition ends 15th June (Wednesday) 8.30am Exhibition starts 2.00pm Closing time for Stamp Design Contest 4.00pm Exhibition ends 16th June (Thurday)) 8.30am Exhibition starts 2.00pmAnnoucing results of Stamp Design Contest 4.00pm Exhibition ends Programme
12. Distribute notices/fliers to each class Give free gift to purchases above RM 50 Use school PA system to broadcast about the contests and stamp fair. pertandingan: PertandinganPameranSetem;PertandinganMereka-ciptaSetem (how to promote, not what to have?) Internet, other media? Word of mouth Promotion
13. Promote event DURING school holidays via Internet Promote contests via Web, notice board, etc. Encourage other students to join contests, NOT JUST CLUB MEMBERS Other jobs for PR:
14. B. Marketing/Duty Roster Thor ShenHui (head) Benjamin Wang (Marketing Director) Duncan Wong NeohSheng Kai
15. Representative: Pass invitation letter with item list form to potential seller Seller hands in item list form with items to club representative by 3 June 2011, assign code format. Representative checks whether Item labelling follows format (<A/B/C/...><1/2/3/...>) Items properly wrapped If not, representative should arrange for proper labelling Representative informs Head of Marketing regarding how many tables needed. Items together with price list submitted to Head of Marketing on 13th June 2011 *Representatives are any members who communicate between outside sellers and the Head of Marketing. ** Item list form attached in Appendix 1 ***REMEMBER – Approach members whether or not they want to sell. Procedure for approaching sellers:
16. You may approach TEACHERS AND STUDENTS. To ask whether they want to sell. This year.
17. Cashier starts with RM50 change Buyer chooses items, bring to cashier Free gift given if THE buyer (one only) buys ABOVE RM50 Cashier counts total and records items sold (code?) By 4pm every day - all cash, records must be with Treasurer 10% from listed price + RM1 - Default Sales procedure
18. Personnel needed 2.00pm *Closing time for Stamp Design Contest **Annoucement of results for Stamp Design Contest
21. Registration period: April 25 - May 25 2011 Exhibition date: June 14-16 2011 Target group: Chung Ling High School Students Target number of entries: 50 entries ALL COMMITTEE MEMBERS MUST ENTER! Details
22. April 25 Begin receiving entries May 25 Closing date 14-16 June Stampfest 2011 (refer to above) Schedule
23. This competition is divided into two sections, namely: Category A (13-14 years/Form 1 and 2) Category B (15-18 years/Form 3 and above) Each category is divided into two classes, namely General Class Exhibits in this class will be judged according to the following criteria: Treatment (philatelic/thematic), Philatelic knowledge, Philatelic material and Presentation of the collection Exhibits should be similar to that of Competitive Exhibits except for the page requirement, which, for this exhibition, is a minimum of 4 pages. Exhibits are graded as follows: Gold (85-100) Silver (70-84) Bronze (60-69) 2.1.4. For security purposes, participants should mark page numbers at the bottom left corner of each exhibit page and wrap their exhibits in plastic sheets. Participants may submit colour photocopies provided the original exhibits are provided for judging. Rules and Regulations
24. Creative Class Participants are required to produce a drawing, collage, sculpture etc. with a philatelic theme. Usage of philatelic items is not required. Exhibits in this class will be given rankings only. General rules Participation This competition is open to all students currently studying in SMJK Chung Ling. An administrative fee of RM2 will be charged per exhibit. Each student may enter a maximum of two exhibits per exhibit class. All participants will receive a certificate of participation The decision of the Organizing Committee in judging the exhibits is final in all matters. Closing date Registrations will be accepted from April 25 - May 25 2011, during which both form and exhibit should be handed to a member of the Organizing Committee. The Organizing Committee reserves the right to reject late entries. Exhibiting The Organizing Committee reserves the right to reject exhibits that contain elements that do not conform to the requirements of the respective classes or contain improper material.
25. Judging of exhibits (general class) by Dr. Chua Judging of Creative exhibits by teacher Notes
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27. D. Stamp Design Contest Lee Ming Qiang Lok Yuan Zhang Wong Chu Kean
28. Registration period: May 1- June 15 2011 Target group: Chung Ling High School Students Target: 500 participants Details
29. Participation Participation is open to all students of SMJK Chung Ling Participation is compulsory for all members of the Philatelic Club who have not prepared exhibits for the Stamp Exhibition contest (see above) Participation fee is RM1 per person The theme for this Stamp Design Contest is Welcome To The Future. Designs may contain English, Malay and/or Chinese Late entries will be disqualified. The Organizing Committee reserves the right to reject exhibits that contain elements which do not conform to the requirements of the respective classes or contain improper material. Rules and Regulations
30. Judging Designs will be judged by the Teacher Advisor of the Philatelic Club All decisions made by the Teacher Advisor in terms of judging are final and not subject to dispute. Designs will be rejected if they do not contain all of the below features: Face value, picture, country name. Prizes Prizes will be distributed to the top 4 designs as judged by the Teacher Advisor. All winners will be awarded certificates. Rules and Regulations
