1. PAVITRA KUMAR
Mobile: -+91 – 981-840-0836
E- Mail: pavitrakumar3@gmail.com ~ LinkedIn Id: pavitrakumar3@gmail.com
‘’ An enthusiastic, high energy & driven professional, seeking managerial level assignments in the field of
General Administration with organization of repute”.
Synopsis
 Result oriented professional with more than 8 years of
experience in General Administration/ Executive Assist,
Facility Management, and Personnel Management
 Good Exposure in working with Senior Management as
Executive Assistant
 Adept in managing the wide spectrum of task including ,
procurement of material & services, formulation of
purchase & procurement policy, negotiations, budget &
effective cost control systems
 Extensive experience in Facility & Infrastructure management
 Extensive experience in managing operations of large armed
groups
 Possesses Leadership qualities and organizational skills
 Possesses good communication and interpersonal skills;
abilities in team building and planning / managing resources
Area of Expertise
General Administration
 Managing various activities like transportation, housekeeping, security, purchase of stationary & office equipment
 Scrutinizing and ensuring timely payment of all office administration bills such as electricity, annual maintenance
contract of equipments
 Overseeing security operations entailing regularization of visitor’s entry / exit to the premises and compliance of
routine excise procedure
Executive Assistant
 Managing various activities like transportation & Accommodations, Ticketing, Calendar Management, Appointment
Scheduling/Rescheduling, Diary management , coordination for Events, attend meeting ,Manage all requirement ,
Facilities Management
 Arranging for necessary infrastructure involving purchase of capital equipments; managing large scale movement of
stores & ensuring optimum inventory control
 Developing & negotiating with vendors, managing contracts for obtaining timely procurement of materials at
favorable terms
Vendor Management
 Developing long-term partnerships with suppliers; negotiating contracts and managing day-to-day supplier
performance to ensure meeting of service, cost, delivery and quality norms
 Involved in sub-contracting engineering activities; conducting audits / inspections to measure supplier performance
against contractual standards and implement necessary corrective actions

2. Professional Experience
Johnson International Business Pvt. Ltd.
Assist Manager Administration/Facilities
May, 2012 – Present
Highlights:
 Played a key role in handling:
 Administration / Supervise and effectively manage the following Services;-
• Admin & Front Office , vendors, Security, Housekeeping, Electrical / Plumbing Services,
• Biometric System for the employee attendance and entry and exit records
• Warehouse Management Like:-Security Alert ,Fire Fighting, Hydrant, Sprinklers, Pump room, Electricity, CCTV, fire
extinguisher Refilling & Maintenance,
• Renew yearly fire NOC License & Renewal all vendors agreement yearly on time
• Processing new licensees and terminating licenses/Agreements.
• Facility management, Housekeeping, Security, Office boys, Car painter,
• Company vehicle repair & Maintenance on time to time & track the monthly consumption for vehicle,
• Maintaining all record of client visit & other visitor with all details
• Company Vehicle management Like servicing, Tracking all documentation Expiry for renewal & report monthly
Consumption of vehicle to the Reporting manager.
• Taking care of Cafeteria management/requirement.
• Taking care staff welfare activities.
• Facilitate the hiring of Taxi / cab arrangements for staff/Guest
• DG Set maintaining related services, diesel consumption, with monthly report.
• Invoice submission to the Finance department with proper supporting documents.
• Complete responsibility on IN/OUT material movement.
• Maintenance of office (AC, Plumbing, Carpenter & Electric issues).
• Coordinate Health and Safety related initiatives / programmer
• Notice board updating to circulate the matter
• Follow work as multi task and meet deadlines.
• Maintaining up to date records and correspondence for licensees in CRM.
• All couriers dispatching / tracking of misplaced couriers and mentoring the security guard about inward / outward
couriers and materials with proper record of receiving entry in register/ file
• Travel - Ticket booking for Employees / Guest (Air, Rail, etc.) and Hotel Accommodation
• Coordination for all purchasing related to office requirement Like-new infra, computer system, & other electric materials.
 Efficiently ensured timely payments to the vendors, monthly report along with preparation of WO / PO with complete /
clear terms conditions as per company requirements
 Effectively maintained rent renewal agreement and yearly increment (%) of the total rent amount including with
maintenance or without maintenance charges from landlord as per agreement
 Contributed significantly towards managing:
• Space & seating arrangements for the new employees and providing Employee ID Card / Door Access Cards & CCTV Security
System as per requirement for company
• AMC for all electric equipment of Office like AC, Coffee Machine, Water Dispenser, Printer, Computers, Server Machine, Servo
Stabilizer & all required equipment’s
 Played a key role in preparing DG sets complete record of usage / monthly reports and inventory records on weekly /
monthly according to uses / requirement of the company staff
 Efficaciously worked for maintaining / analyzing proper data of all entries / logs from the Security, Facility, Vendors &
Housekeeping Teams
 Significantly involved in hiring the staff for the team along with the HR Dept.
Apollo Hospital Group Ltd., Noida
Sr. Administration Executive / Patients Coordinator
March, 2008 - May, 2012
 Bagged the Employee of the Year Award for best coordination with the patients/customers) in March 2012 in Apollo Hospital

3.  All Admin Activities as mentioned in current organization & mentioned below …..
 Effectively ensured:
Key Responsibilities
 Observed / evaluated subordinates' duties & approaches towards clients with regards to patient care services
 Maintained inventory record on weekly / monthly basis according to usage and requirement of the staff &
company
 Ensuring that all the billing is same as per system information and cost of health check packages.
 Ensuring that all the Latest Health Check package is updated on time and renew tie-up with the corporate
company with prior information.
 Report daily basis to Head Office Hyderabad for daily sales & all day activity ,
 Organized patient / doctor appointments and scheduled time for good performance & work quality
 Ensured that the Nursing care & Clerical services were carried out as directed in accordance with physician’s
instructions
 Actively engaged in meetings with the senior management for enhancing the Patient Care facility
 Managed the Annual Health Checkup Packages, Tests chart list & Cost as per company policy and ensuring
timely updation and dispatch of the test reports
 Organizing Free Health Checkups for Good will and increased PR and Revenue
 Organizing Corporate tie-up for Executive Health Check Ups
 Resolving the billing related issues in coordination with the Head office
Achievement
 Bagged the Employee of the Year Award (for best coordination with patients/customers) in March 2013 in Apollo
Hospital.
IT Skills
 Well versed with MS Office Suite (Word, Excel & PowerPoint), Windows 2000 / XP & 7 and Internet Applications
Education
MBA in Operations Management (2014)-Distance with-73%
Shobhit University, Meerut
B.A. in English (2012)-Distance with-49%
M.J.P. Rohilkhand University, Bareilly
XII (2007)-with 62%
S.G.N. Inter College, Bijnor, UP Board, Allahabad
X (2005)-with 49%
S.G.N. Inter College, Bijnor UP Board, Allahabad
Personal Details
Date of Birth: 5th
February, 1990
Address: H. No. 146, Village – Hosiyarpur, Sector-51, NOIDA – 201301, UP
Language known: English and Hindi.
Date ……………..
Place……………..
Declaration:-
I hereby declare that the above mentioned information is correct up to my knowledge& I bear the responsibility for
the correctness of the above mentioned particulars.
(PAVITRA KUMAR)