1. ‘TRIBHUVAN UNIVERSITY’
PUBLIC ADMINISTRATION CAMPUS
(BPA 422) ‘GOVERNMENT BUDGETING,ACCOUNTING AND
PRESENTED BY: PRESENTED TO:
PADAM NEPAL MOHANI LAL GAIRE
029/074 CLASS TEACHER
2. TABLE OF CONTENT
• TYPES OF STORE
• STORE KEEPING
• STORE KEEPING PROCEDURE
• STORE KEEPER AND HIS DUTY
• Stores are classified basically in the following broad categories.
Functional stores – named based on the function of the materials stored. Examples
are fuels store, chemicals store, tools store, raw materials store, spare parts store,
equipment store, refractories store, electric store, explosives store, and finished
goods store etc.
Physical stores – Physically stores can be centralized stores or decentralized stores.
These stores are named based on the size and location of the store. Examples are
central store, sub store, department store, site store, transit stores, receipt store,
intermediate store, open yard store, and covered store etc.
Stores are also classified by naming them after the departments to which they
serve. Examples are construction stores, operation stores, rolling mill stores, blast
furnace stores, and steel melting shop stores etc.
Stores are sometimes classified based on the nature of materials stored in them.
Examples are general store, bonded store, perishable store, inflammable store,
salvage store, reject store, and quarantine store etc.
The types of stores depend on the size, types and policy of the organization.
Organization of stores varies from concern to concern. As per the requirement of
the firm the stores organization may be classified into (a) Centralized Stores. (b)
Decentralized Stores. (c) Combination of both, i.e., Centralized Stores with Sub
6. CENTRALIZED STORE
• A centralized stores is that store which receives
materials for and issue them to all departments
divisions and production floors of the company.
1.A better supervision 1. Delay in sending materials
2. A better layout 2. Increase in material handling
3. Less space 3. Greater risk of loss by fire.
4.It is economical 4.transportation costs of the
materials may increase
5.decreases cost of delivery 5. More time in stock taking
7. DECENTRALIZED STORE
• decentralized store is that type of store which receives materials for and
issues them to only one department and not to the whole company. The
decentralized store may be in many numbers in the company, as each
department has its own such store.
No need of internal transportation
Higher cost of supervision
Controlling and storing function can
be accomplished easily.
More space is required
Saving in material handling cost Higher amount of investment
Minimizes the chances of loss by fire More time for stock taking
Delay in material handling will be
Higher cost of staff and stationary
8. CENTRAL STORE WITH SUB STORE
• This is a mixed store system, a mix of centralized and decentralized stores.
Under this store system, sub-stores are established in different
departments according to the requirement of the company. Sub-stores are
maintained at each department when the central store is at a distance
from the production department. Such sub-stores are managed and
controlled but the central store itself
Overcoming the demerits of
High cost for stationary and staffing
Offering an easier location High material handling cost
Avoiding delay in issuing materials More time in stock taking
Providing services to meet the
Extra set-up cost
Reducing the internal transportation
Complicated store control
9. STORE KEEPING
• Store keeping is defined as the procedures and means whereby goods are
received, identified, stored, issued, accounted for, and replenished in
accordance with defined levels of services requirements and with due
regard for the statutory requirements for health and safety.
• Store keeping the art or science which deals with the process of storing
goods and providing service. The process includes record keeping,
custodian of goods in goods usable conditions until they are required in
• Store keeping’ refers to the safe custody of all items of raw materials,
supplies, finished parts, purchased parts etc., in the store-room for which
the store-keeper acts as a trustee. It is said to be the process of receiving
and distributing stores or supplies
10. Objectives Of Store Keeping
An efficient system of store keeping has the following objects:
• To ensure uninterrupted supply of materials and stores without delay to
various production and service departments of the organization.
• To prevent over-stocking and under-stocking of materials.
• To check in all materials as to quality and quantity.
• To minimize storage cost.
• To ensure proper and continuous control over materials.
• To ensure most effective utilization of available storage space and
workers engaged in the process of store-keeping.
• To protect materials from loss and wastage due to defective storage.
• To identify and locate materials in the store-rooms without delay
• To protect and safeguard material items against pilferage, theft and fire
11. STORE KEEPING PROCEDURE
Materials are classified either on the basis of their
nature or on the basis of their consumption.
After the classification of materials, these are
codified alphabetically or numerically each item of
store by giving it a separate stores code
Carried by store keeper
12. STORE KEEPER AND HIS DUTY
• A storekeeper is a person who is the chief of the stores and who is given
the responsibility of store management. He is responsible for safeguarding
the materials and supplies in proper place until they are required for
production activities. A storekeeper should be well experienced, well-
trained, honest and familiar with the tricks of storekeeping.
• To accept
• To check in all materials
• To maintain proper records
• To issue