Prince2 2009 Project Management Standard & its benefits.

1. PRINCE2®: 2009 Project Management
Method Introduction & Benefits
Štefan Ondek
Managing Partner, PRINCE2 Approved Trainer
POTIFOB – Projects On Time In Full On Budget
ondek@potifob.com, www.potifob.com
© 2010-2012 POTIFOB. PRINCE2® is a Registered Trade Mark and a Registered Community Trade Mark of the
Cabinet Office in the UK and other countries, and is registered in the U.S. Patent and Trademark Office. The Swirl
logo™ is a Trade Mark of the Cabinet Office. M_o_R®, ITIL®, MSP® and P3O® are Registered Trade Marks of the
Cabinet Office.
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2. Speaker Introduction
Štefan Ondek
• PRINCE2® Approved Trainer & Registered Practitioner
• MSP® & P3O® Registered Practitioner, PMI PMP®,
IPMA B+, TOCICO Certificate of Achievement
• Managing Partner of POTIFOB, an international group
of project management training & consulting companies
• Board Member of the Slovak Project Management
Association
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©Crown Copyright 2009 Reproduced under licence from Cabinet Office.

3. Let’s start with…
• What is PRINCE2
• What is its position
• What are its benefits
• How does it look like
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4. PRINCE2 Introduction
PRojects
IN
Controlled
Environments
Often cited as the world’s most largely
used project management method!
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©Crown Copyright 2009 Reproduced under licence from Cabinet Office.

5. CO – Cabinet Office Standards
Family
Common Glossary
Models Guides
Refresh pending
Portfolio,
Programme
and Project Gateway® M_o_R® ITIL
Portfolio, Office
Programme and (P3O™)
Project
Management
Maturity Model Portfolio Guide (PfM)
(P3M3™)
MSP™ (programme )
PRINCE2™
Maturity Model
(P2MM) PRINCE2™ (project )
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©Crown Copyright 2009 Reproduced under licence from Cabinet Office.

6. Cabinet Office (CO) & PRINCE2
Profile
• CO is a UK government agency.
Amongst its goals is delivery of projects to time, quality and cost,
realising benefits.
• CO standards include PRINCE2, MSP, P3O, M_o_R, ITIL etc.
• CO’s project management standard – PRINCE2 (PRojects In Controlled
Environments version 2), originally developed for public administration, has
become increasingly popular also in the commercial sphere and is now the de
facto standard for project management in the UK. Its use has spread beyond
the UK to more than 50 other countries.
• Current version of PRINCE2 standard is the “PRINCE2 Manual - Managing
Successful projects with PRINCE2, 2009 edition”, released on 16.6.2009.
• The certification body for PRINCE2 is the APM Group (APMG).
• Accreditation is governed by the passing of two exams – the Foundation &
Practitioner.
• A number of accredited training organisations – ATOs offer courses, most of
which also include exam entry in the fee.
• All certified ones gain one year free access to the knowledge pool of the 6
PRINCE2 user community – www.pm4success.com

7. PRINCE2 Benefits
• Embodies established and proven best practice
• Can be applied to any type of project
• Non-proprietary
• Provides a common vocabulary
• Explicit recognition of project roles & responsibilities
• Is product focussed
• Plans that meet the needs of different levels of
management
• Based on management by exception
• Participants focus on the viability of the project
• The 2009 refresh makes PRINCE2 the most up-to-date
project management standard
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8. PRINCE2: 2009 Background
• PRINCE2 launched in 1996 & evolved over time
• Last previous version was from 2005
• Refresh project started in November 2006
• Main desired outcomes of the refresh:
• Reflect evolution in project management
• Make PRINCE2 more accessible/ less bureaucratic
• An enhanced qualifications scheme
• New PRINCE2 version launched on 16.6.2009
• Qualification according to it launched on 6.7.2009
• Transition period ended on 1.1.2010
• Now, the PRINCE2: 2009 version is the only valid one 8

9. The Four Integrated Perspectives of
The PRINCE2 Method
PROJECT ENVIRONMENT
Progress Business Case
Organization
Change PRINCE2 PROCESSES
Quality • Principles
Risks Plans
• Themes
• Processes
PRINCE2 THEMES • Tailoring
PRINCE2
PRINCE2 PRINCIPLES
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©Crown Copyright 2009 Reproduced under licence from Cabinet Office.

10. PRINCE2: 2009 Principles
Continued business justification A PRINCE2 project has continued business justification
Learn from experience PRINCE2 project teams learn from previous experience
(lessons are sought, recorded and acted upon throughout the
life of the project)
Defined roles & responsibilities A PRINCE2 project has defined and agreed roles and
responsibilities with an organization structure that engages the
business, user and supplier stakeholder interests
Manage by stages A PRINCE2 project is planned, monitored and controlled on a
stage-by-stage basis
Manage by exception A PRINCE2 project has defined tolerances for each project
objective to establish limits of delegated authority
Focus on products A PRINCE2 project focuses on the definition and delivery of
products, in particular their quality requirements
Tailor to suit the project PRINCE2 is tailored to suit the project’s environment, size,
environment complexity, importance, capability and risk
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© Crown copyright 2009. Reproduced under licence fromCabinet Office.

11. PRINCE2 Themes
Business Establish mechanisms to judge whether the project is (and Why?
Case remains) desirable, viable and achievable as a means to
support decision-making in its (continued) investment.
Organization Define and establish the project’s structure of Who?
accountability and responsibilities.
Quality Define and implement the means by which the project will What?
create and verify products that are fit-for-purpose.
Plans Facilitate communication and control by defining the means How? How much?
of delivering the products When?
Risk Identify, assess and control uncertainty and, as a result, What if?
improve the ability of the project to succeed.
Change Identify, assess and control any potential and approved What’s the impact
changes to baselines.
Progress Establish mechanisms to monitor and compare actual Where are we now?
achievements against those planned in order to provide a Where are we going?
forecast for the project objectives, including its continued
viability.
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© Crown copyright 2009. Reproduced under licence from Cabinet Office.

12. PRINCE2 Process Model
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© Crown copyright 2009. Reproduced under licence from Cabinet Office.

13. PRINCE2 versus Body of
Knowledge (e.g. PMI)
PRINCE2 Body of Knowledge
A project management method. A broad collection of ‘good practices’ for
project management.
Prescriptive. Non-prescriptive.
An integrated set of processes and Each topic area can be referred to in
themes (they are not isolated silos that isolation of others.
can be selectively applied).
Covers all project management roles. Targeted at Project Managers.
Does not cover interpersonal skills. Covers interpersonal skills.
References techniques Describes techniques
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©Crown Copyright 2009 Reproduced under licence from Cabinet Office.

14. PRINCE2 versus Body of
Knowledge (e.g. PMI)
• The differences between PRINCE2 (a method) and a BoK make them
highly complementary.
• PRINCE2 provides a framework of what needs to be done, by who and
when.
• The BoK provides a range of techniques of how those things can be done.
• Tailoring PRINCE2 if the organization is aligned to any particular BoK (e.g.
the Project Management Institute – PMI Project Management Body of
Knowledge Guide – PMBOK and its superstructure standards) should
include:
• Agreeing a single set of terms to apply. For example, in the Project
Management Institute’s Body of Knowledge the Project Sponsor is
equivalent to PRINCE2’s Executive
• Aligning PRINCE2’s management products with any management
products recommended by the BoK. For example, the Project Charter
in PMBOK is equivalent to PRINCE2’s Project Brief.
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Based on OGC PRINCE2™ material, unless otherwise stated.

15. Tailoring PRINCE2
• Embedding: Done by the organization to adopt
PRINCE2
• Tailoring: Done by the project management team to
adapt the method to the context of the specific project
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© Crown copyright 2009. Reproduced under licence from Cabinet Office.

16. Tailoring PRINCE2
• Applying the principles (NOT tailored)
• Adapting the themes
• Applying the organisation’s terms and language
• Adapting the management products
• Adapting the roles
• Adapting the processes
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17. Summary of Practical Benefits
of PRINCE2: 2009
• Non-proprietary
• everybody is allowed to manage projects by PRINCE2
• Consistency & clearance
• Clear process model and definition of roles & responsibilities
• Focus on business
• Attention to & constant checking against the business case
• Number of processes & management products reduced to
necessary minimum
• Clear standards & tailorability
• Clear definitions what is tailorable & what not
• High quality training & certification systems
• Comprehensive training accreditation system covering
training materials, trainers & training organisations
• Global certification of project management staff 17

18. Looks all nice, but…
• Why should I care?
• There must be some difficulties with
implementing PRINCE2 – what are they
• Where can I learn PRINCE2: 2009
• What is that PRINCE2 certification about
• Where can I get help with implementing
PRINCE2: 2009
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19. PRINCE2 Certification Levels
Certificate Target Group Eligibility Requirements Examination
PRINCE2 Project Managers •Foundation certificate •9 objective test questions,
Practitioner •Project management with a scenario background
experience recommended •Each of the 9 questions is
Valid for 5 worth 12 marks
years •An overall score of 55%+ is
required to pass
•2,5 hour duration, for non
native speakers + 40 minutes
•Open-book examination –
only the PRINCE2 Manual is
allowed
PRINCE2 Project Managers •No formal requirements •Multiple-choice
Foundation Team Managers, •75 questions - just 70 scored
Project Team Members •35+ correct answers are
Unlimited Project Support staff required to pass
validity Line Managers •1 hour duration for non native
speakers + 15 minutes
•Closed-book 19

20. POTIFOB Services In PRINCE2 & Related Areas
• Accredited PRINCE2 training courses
• PRINCE2: 2009 Foundation certification courses (3 days)
• PRINCE2: 2009 Practitioner certification courses (2 days)
• combined PRINCE2 Foundation + Practitioner certification courses
• “Introduction To PRINCE2” courses
• PRINCE2: 2009 Bridge courses
• Accredited MSP, P3O & M_o_R training incl. certification
• PMI & IPMA training courses from Basics to PMP/ CAPM/
IPMA level B-D certification preparation
• Project management consulting & coaching with focus on
PRINCE2, PMI & Critical Chain implementations
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21. Why POTIFOB?
•We are the only provider worldwide able to deliver accredited
PRINCE2 training in English, German, Dutch, Slovak & Czech.
• Our PRINCE2 courses are carried out in partnership with the
Accredited Training Organisation (ATO) Stichting Partners in
Business, what enables us to draw from experience gained by
delivering project management training to over 10 000 project
management professionals from more than 20 countries as of
June 2012.
•Our quality guarantee: If you adhere to all trainer's instructions,
participate in the whole course and in spite of that do not pass
the PRINCE2 Foundation exam, you can repeat the PRINCE2
Foundation course with us once more for free. You pay just the
re-exam fee (150 € as of end January 2010).
• Our best price guarantee: if you get a better offer for an
accredited PRINCE2: 2009 course in the same location & time 21
period elsewhere, just show it to us & we'll beat it.

22. Your Questions?
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23. Thank you for your time & attention!
Stefan Ondek, Managing Partner
PRINCE2 Approved Trainer
E-mail: ondek@potifob.com
Skype: stefan.ondek
Tel. CEE Office: +421-2-4524 1000
Tel. UK Office: +44-20-719 33 840
www.potifob.sk, www.potifob.com
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