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ISO 45001 Key Implementation Steps

ISO 45001 will be the new standard concerning Occupational Health and Safety. As its publication date is approaching, the main aim of this webinar will be to provide insights on some of the key implementation steps. Additionally, the webinar explores some possible ways of transitioning from OHSAS 18001 to ISO 45001.

Main points covered:
• Understanding the organizations objectives
• Identification of requirements for ISO 45001 implementation
• The role of top management in ISO 45001implementation
• The establishment of a positive and an effective safety culture within your organization
• Actions to be undertaken in case of hazard identification

Eldeen Pozniak is the Director of Pozniak Safety Associates Inc. and an International Management Consultant specializing in Occupational Health and Safety. She has provided a variety of ground to executive – level multi-project management and oversight and direction of the safety management systems, program elements and organizational culture from strategic and action plans to on-site implementation. Moreover, she has a unique blend of high level strategic, business, and safety management system understanding, and specific technical safety knowledge.

Link of the recorded session published on YouTube: https://youtu.be/xF5ejJFdUdw

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ISO 45001 Key Implementation Steps

  1. 1. Safety Management System Dan Peterson – Safety Systems CULTURE STRUCTURE Safe Sustainable Business POPULATION SITUATION
  2. 2. Back Ground – Business Value
  3. 3. OSH Alignment with Business • Organizational culture, sustainability, supply chain management, lean & six sigma initiatives,….
  4. 4. Back Ground – Safety Focus Change
  5. 5. Contrast of Views • Sidney Dekker – old view of safety is the absence of incident & the new view is an emergent property of the system VS
  6. 6. • An ISO standard is developed by a panel of experts, within a technical committee. • Once the need for a standard has been established, these experts meet to discuss & negotiate a draft standard. • As soon as a draft has been developed it is shared with ISO’s members who are asked to comment & vote on it. • If a consensus is reached the draft becomes an ISO standard, if not it goes back to the technical committee for further edits.
  7. 7. ISO 45001 • Working on final draft approval by December 2017 • 53 Countries are participating on ISO PC – 283 Committees • 16 Countries are observing ISO PC – 283 Committees
  8. 8. Implementation Journey • Get management system savvy,…. Understand ISO 45001.2 • Meet with others in your organization with ISO system experience – 9001, 14001,…. • Check the tools in your tool box,…. • Change management • Gap Analysis • Map
  9. 9. Implementation Journey • Understand & implement the new requirements on Context, Leadership, Risk Participation, & OHS Culture • Make changes to your documented system to reflect the new requirements • Review effectiveness of current control set & make changes as necessary.
  10. 10. Management System Savvy,…
  11. 11. International Labour Organization 2001 Guidelines
  12. 12. CSA Z 1000 & ANSI Z10
  13. 13. CSA Z1000
  14. 14. OHSAS 1800 series
  15. 15. ISO 45001 • International standard specifies requirements, with guidance for its use • Enable an organization to control its OHS risks & improve performance • Does not state specific OHS performance criteria, nor does it give detailed specifications for the design of a management system
  16. 16. Table of Contents
  17. 17. Implementation Journey • Get management system savvy,…. Understand ISO 45001.2 • Meet with others in your organization with ISO system experience – 9001, 14001,…. • Check the tools in your tool box,…. • Change management • Gap Analysis • Map
  18. 18. Clause 4: Context of the Organization “Your organization & its OH&S is part of a larger ecosystem” Understand the organization & its context including: • Technical, legal, environmental, commercial, cultural, social, political, organizational, resource, knowledge & information,… • Determination of relevant external & internal issues to the organizations purpose & its OSHMS • Determination of relevant interested parties & their requirements • Determination of boundaries & applicability (scope) of the MS considering internal / external issues & interested party requirements • Establish, implement, maintenance, & continual improvement of the OHSMS in accordance with the standard • Inclusion of all activities, products & services within the control of the organization • A management system tied to improvement of its OH&S performance.
  19. 19. Key Theme: • Know your organization’s environment, inside & out, under which it operates its OHSMS & manages its OHS performance
  20. 20. Safety Management System Dan Peterson – Safety Systems CULTURE STRUCTURE Safe Sustainable Business POPULATION SITUATION
  21. 21. Clause 5: Leadership “It starts at the “top” & infiltrates the entire organization” Emphasis place on Top Management plaing a greater role in approach Top management demonstration of leadership & commitment through: • Policies aligned with the organizations strategic direction • Integration with business processes • Resources & support for roles & responsibilities • Effective OHSMS communication & participation • Outcomes & continual improvements • Ensuring knowledge of the organization’s context & risks • Ensuring hazard identification, assessment & actions to improve OHSMS • Promoting & leading OHSMS culture • Ensuring knowledge of responsibilities within the OHSMS & consequences • Application of the standard to “worker” as not just “employee”
  22. 22. Key Theme: • Top Management are active participants
  23. 23. Clause 5: Leadership “All eyes (of the system) focused on OH&S” Top management demonstration of leadership & commitment through: • Appropriate to the organization • Committed to satisfying legal & other requirements & continual improvement • Appropriate to the nature of the organizations OH&S risks & “opportunities” • Provides for a framework for OH&S objectives & performance • Use of hierarchy of controls • Commitment to worker (& reps as appropriate) participation & consultation Top Management ensures assignment & communications of responsibilities & authorities • To conforming to ISO 45001 • For reporting on (OHS)MS performance
  24. 24. Key Theme: • Leadership aligns the organization to the system
  25. 25. Clause 6: Planning “Plans are critical to managing risks & opportunities” Actions to address risks & opportunities Including: • considerations for the context of the organization & requirements of interested parties; • assurances that the OHSMS can meet its intended outcome; • management of undesired effects & continual improvements with: • Planned actions for managing risks & opportunities within its management system • Evaluation of the effectiveness of such actions • Process for identify hazards, legal & other requirements, changes to the organization • Assessment of OH&S risk
  26. 26. Key Theme: • If you have or potentially have it, start making plans • Consistent with policy • Account for applicable laws • Measureable • Monitoring systems • Communication • Regularly reviewed & updated
  27. 27. Basics of Safety Hazard Identify Risk Assess Control Implement
  28. 28. Tools In Your Tool Kit
  29. 29. Dr. Andrew Hopkins: Framework for the Tolerability of Risk
  30. 30. ALARP The ALARP principle is that the residual risk shall be as low as reasonably practicable. • It has particular connotations as a route to reduce risks SFAIRP (so far as is reasonably practicable) in UK HSE, Canada, US,…..
  31. 31. Hazard Identification & Risk Assessment – Fundamentals of Safety A Job Safety Analysis, a Workplace Risk Assessment,... • What ever we call it, it is about identifying the Hazards & assessing the Risks so that you can implement suitable controls.
  32. 32. BOW- TIE
  33. 33. Risk Matrix
  34. 34. When the reasonable risk shifts to an unreasonable level, what do organizations & individuals do? Don’t perform this task Or “time to put on the big boys pants & earn the pay”
  35. 35. When the reasonable risk shifts to an unreasonable level, what do organizations & individuals do? Do they bring out a 12 by 12 matrix Or Do they ask the simple questions?
  36. 36. “Bear” Assessment Levels
  37. 37. Clause 6: Planning “Not just plans, but objectives & the achievement of plans ” Create OH&S Objectives & plans: • Consistent with the policy, accounts for legal & other requirements & is measureable, monitored, communicated & update. • Takes into account the assessment of risks & opportunities • Considers technological options, financial, operational & business requirements Plan to Achieve Objectives that covers: • What will be done (including resources) by who & when • How it will be evaluated • How it will be monitored & integrated into the business • Documented information
  38. 38. Key Theme: • What are you trying to do? • Say what you do, do what you say.
  39. 39. Management systems & their associated policies & procedures depend upon the actions of individuals & groups for their successful implementation.
  40. 40. Clause 7: Support “The Means by with Objectives are met” Provides resources & ensure competent persons, awareness of the policy including: • Competency determination, appropriate education & evaluation • Awareness of contributions to the management system & implication of non-conformances • Competencies concerning hazards, risks, controls, assigned roles, & capabilities • Lessons learned related to relevant incidents Determine internal & external information & communications (what, when, who how) • Including contractors, visitors, external parties & internally at various levels / functions • With communication objectives & the maintenance of documented information
  41. 41. Key Theme: • Implementation without barriers
  42. 42. Clause 7: Support “Dependencies on the System” Inclusion of documented information required by ISO 45001 & for the effectiveness of the management system • Appropriate identification & description, format, review & approval • Controls including adequate protection (e.g. confidentiality), storage, changes, retention, etc. • Description of the management system • Control over unintended use & available where/when needed • Access for workers to records relevant to their work environment Effective worker participation in the OHSMS in the processes of policy, planning, operation, evaluation & improvements with • Allowance for timely access to information, elimination of barriers to participation & reporting • Consultation as appropriate, with external interested parties • Responsibilities for adherence to organization’s requirements
  43. 43. Key Theme: • Equipping & empowering the system to deliver on performance.
  44. 44. Clause 8: Operations “Where the rubber meets the road” Operational planning, Implementation & control processes that: • Hazard Identification & risk assessment • Address planned changes including mitigation of adverse effects of unintended changes • Includes procurement controls to conform to the OHSMS requirement • Risk reduction -hierarchy of control • Assess risks & prepares for emergency situations taking into account the needs & involvement of relevant interested parties • Provides enforcement / supervision of plans & actions • Documentation
  45. 45. Clause 8: Operations “Where the rubber meets the road” • Management of Change • Outsourcing • Procurement • Contractors
  46. 46. Key Theme: • Execute your plans to manage your hazards, risks, & opportunities. • Internal – operations, in procurement activities, changing management,…. • Outsourcing – of all types,…..contractors
  47. 47. Tools In Your Tool Kit
  48. 48. Basics of Safety Hazard Identify Risk Assess Control Implement
  49. 49. Management of Change
  50. 50. Clause 9: Performance Evaluation “Achievement” Determine what needs to be monitored & measured, including methods, frequencies, schedules & analysis for the evaluation of performance & effectiveness including documentation Implement Internal Audits on the OHSMS to ISO 45001 & the Organization’s requirements including objective auditor selection, appropriate reporting & effective implementation including • An audit program including frequency, methods, responsibilities & prior results • Audit criteria & scope, objectivity, reporting & documented information Process for evaluating compliance with 45001, & legal & other requirements including frequency, methods, actions & documentation
  51. 51. Key Theme: • Elements for an OHSMS check up – is it running right?
  52. 52. Clause 9: Performance Evaluation “Leadership engagement” Top Management review: • At planned intervals to ensure its continued suitability, adequacy & effectiveness • Status of actions from prior reviews • Changes in external / internal issues • Non conformities, corrective actions, & monitoring, measuring & audit results • Information on (OH&S) performance & continual improvements • Decisions on new continual improvement opportunities • Documentation of the results of the review • Trends in incidents, continual improvements, investigations, relevant communication, conformance to 45001 & other requirements, OH&S risk & opportunities & results of worker participation & consultation • Extent to which the policy & objectives have been met & adequacy of resources
  53. 53. Key Theme: • They system cycles back to leadership & new opportunities for plan.
  54. 54. Clause 10: Improvement “Not perfection, but the pursuit of perfection” Actions to control & correct non conformities & to eliminate the causes of the incident & nonconformity (to prevent recurrence) including: • Review of non conformities, causes & effectiveness of the corrective actions • Changes to the (OH&S) management system • Retention of documented information on nature of non conformity & results of corrective actions • Inclusion of corrective action on incidents in addition to non conformities • Need for review of the identification of hazards & evaluation of risks Reacting in a timely manner to deal with,… Continual improvement of the suitability, adequacy & effectiveness of the (OHS) management system including: • Prevention of potential incidents & non conformities • Promotion of improvements to the OH&S performance • Consideration of outputs from other sections of 45001
  55. 55. Key Theme: • Ensure correction of deficiencies & focus on improvement.
  56. 56. BSI reference
  57. 57. What you can do,…. • Get management system savvy,…. • Meet with others in your organization with ISO system experience – 9001, 14001,…. • Check the tools in your tool box,…. • Make changes to your documented system to reflect the new requirements • Understand & implement the new requirements on Context, Leadership, Risk Participation, & OHS Culture • Review effectiveness of current control set & make changes as necessary.
  58. 58. Information ISO 45001 • http://www.iso.org/iso/home/store/catalogue_tc/c atalogue_detail.htm?csnumber=63787 • http://drafts.bsigroup.com/Home/Details/54548
  59. 59. My Wish for You,….
  60. 60. Be the Difference,….
  61. 61. OHSAS 18001 Training Courses  OHSAS 18001 Introduction 1 Day Course  OHSAS 18001 Foundation 2 Days Course  OHSAS 18001 Lead Implementer 5 Days Course  OHSAS 18001 Lead Auditor 5 Days Course Exam and certification fees are included in the training price. https://pecb.com/ohsas-18001-training-courses| www.pecb.com/events
  62. 62. ? Eldeen@pozniaksafety.com www.pozniaksafety.com https://www.linkedin.com/in/eldeen-pozniak-crsp-902b4312/ THANK YOU