1. e-Application of
CST Forms
***************************************
By
CA. Nimesh Dedhia

2. Applicability
• New system of issuing CST Forms in T+1 days
effective from 01/02/2014.
• New C-Form Application
following feature:
Released
with
– Three new annexure have been added as to contain
the invoice vise purchase details.
• Declarations/certificates in both Form C and F.
• Certificates in Form H.
• Declarations/certificates in Form E-I and E-II.

3. Important Points
• Before making an application for the CST
declarations the applicant shall ensure that the
turnover of interstate transactions for which the
application is being made is within the limits of the
turnover of interstate transactions shown by him in
the return covering the period of transactions.
• If the turnover of interstate transactions shown in the
return is less than the turnover of interstate
transactions mentioned in the SORs filed by the
dealer then the applicant shall file the revised return,
admit the additional turnover and then apply for the
CST declarations.

4. Important Points
• The applicant with six monthly periodicity are
presently unable to make quarterly applications for
the CST declarations before filing VAT Return. They
can file quarterly application after filing of Six
Monthly Return. Such applicants, at the beginning of
the year, have an option of changing their periodicity
to the quarterly and apply for the CST declarations
on quarterly basis.

5. Important Points
• The Application shall mandatorily contain email address
and contact mobile telephone number (10 digit) of the
applicant for the SDM (Service delivery purpose) .The
action taken by the department in respect of said SOR
will be communicated on aforesaid e-mail address and
the mobile telephone number.
• All the Applications uploaded till 6 p.m. on any day shall
be processed overnight and the same will be further
processed by Central Repository Officer on the next
working day.
• The applicant dealer may withdraw the Application till 6
p.m. of the day of uploading of Application.

6. E-Filing of CST Forms Application

7. Download the e-Application for CST Forms
7

8. DOWNLOADING OF E-application TEMPLATE
Click on option “Electronic Forms”
8

9. DOWNLOADING OF E-application TEMPLATE
 Select Required e-Application for CST Forms

Download and Save on your PC
9

10. PREPARATION OF e-application
Fill the Data in e-Application
Ensure all mandatory fields highlighted in RED COLOUR
are properly filled in “SOR” Sheet
10

11. Fill the Data in “C&H Forms” Sheet, “H Forms” Sheet &
“E1&E2 Forms” Sheet

12. PREPARATION OF E-APPLICATION
Check For MACRO setting and ensure that it is kept at
Medium or Low
Tools >> Macro >> Security level = Medium or Low.
After setting of Micro Security Level
Save the change & close the file.
12

13. PREPARATION OF E-APPLICATION
• Open the Same file again.
• The following message will display.
• Please select option “Enable Macro”.
13

14. PREPARATION OF E-APPLICATION
Ensure Complete Filling E- Application
Validate it by Pressing “Press To Validate” Button
14

15. PREPARATION OF E-APPLICATION
•
Check for Errors on Error Sheet.
15

16. PREPARATION OF E-APPLICATION
And Ensure that there are no errors in the Return
16

17. PREPARATION OF E-APPLICATION
 Save the e-Application on your computer and after Pressing
“PRES TO VALIDATE” Button, file with “– rem” will be
saved in computer. Now this file is ready for e-filing.
17

18. UPLOADING OF FORMS
•Login to website www.mahavat.gov.in
Click Here

19. UPLOADING OF FORMS
•Enter login as first 11 digit “TIN”
•Enter Password which is created during user registration
•Select Type as “ Dealer”
•Press “Submit”
Enter “TIN”
first 11 Digit
Select Type
As “ Dealer”
Enter
Password
Created
during user
Registration

20. LOGIN
After login Following page is displayed, with your name or TIN
Click on “e-CST Declaration” link
20

21. LOGIN
Click on “Request for e-CST Forms” link
21

22. UPLOADING THE e-application
After clicking on the e-CST Declaration link following page
will be displayed, Browse for the saved forms on Your PC ,
then click on button Validate & upload.
22

23. ACKNOWLEDGEMENT
An acknowledgemen is generated after Successful uploading
of E-Application.
In case of errors in form “ Error Report is generated”. Please
correct the data to make error free and UPLOAD E-Application
again
23

24. ACKNOWLEDGEMENT
•Press Print to take print
No Need for Submission of Signed Hard Copy to
Department after Submitting E-Enrollment
24

25. Downloading the issued CST Forms

26. • Once the Application is approved, issuing (requesting)
and accepting dealers receive an acknowledgement
through email and SMS.
• The issuing dealers or the ones who has filed the
Application will be communicated the Transaction ID as
well as the Form Nos. through email and just the
Transaction ID through SMS. They can then download
the issued forms using the unique Transaction ID.
• The accepting dealers are communicated only the Form
Nos. and the name of the issuing dealer, they can use
the Form Nos. to download their issued eCST forms.
• All email communications will contain clear directions
about the method of downloading the issued eCST
forms.

27. Downloading the issued CST Forms by Issuing Dealer
•Login to website www.mahavat.gov.in
Click Here

28. Downloading the issued CST Forms
•Enter login as first 11 digit “TIN”
•Enter Password which is created during user registration
•Select Type as “ Dealer”
•Press “Submit”
Enter “TIN”
first 11 Digit
Select Type
As “ Dealer”
Enter
Password
Created
during user
Registration

29. LOGIN
After login Following page is displayed, with your name or TIN
Click on “e-CST Declaration” link
29

30. LOGIN
Click on “View/Download e-CST Forms” link
30

31. Give TIN of
Accepting Dealer,
Select Requested
Form & Then
Click on Search

32. Click on Form SR
No. to download
CST Form.

33. First page of c-form

34. Second page of c-form

35. Downloading the issued CST Forms by Accepting Dealer
•After receiving email & SMS by accepting dealer, he can
download CST Forms.
Click on
“Downloads” &
then Click on “eCST Forms view

36. Downloading the issued CST Forms by Accepting Dealer
Give Serial No.
Received on SMS &
Email & then click on
“SEARCH”

37. Defect Memo

38. Defect Memo
• If Application is not approved then issuing dealer
will receive Email & SMS. Email will contain the
reason for not approving the application.
• To see the details or to respond to the Defect
Memo / give clarifications:
–
–
–
–
please visit: http://www.mahavat.gov.in;
Login using user credentials,
Click on: ‘e-CST Declarations’ and
Click on ‘Defect Memo’

39. Defect Memo
Click on “Defect Memo” link
39

40. Defect Memo
Click on “SOR No” to
check Defect Memo
Details.

41. Defect Memo
A screen showing the reasons/defects for not
accepting the SOR will be shown as below.
Click on the “Memo Details” button to see the
details of the defects raised by the MSTD.

42. Defect Memo
The ‘Dealer Verification’ screen showing the details of the
issues highlighted on the ‘Defect Memo’ can be seen.

43. Dealer Response to Defect Memo
Once all defect compliances are done, mention appropriate comments and
select the “I have complied to all the Defect” radio-button and then click
submit. If the defects cannot be complied to, click on “I cannot comply” and
submit the response to ‘Defect Memo’.
* Please Note:
Dealers will have to provide relevant details like: period, amount and
date, bank of payment for all actions taken by them like: revision of returns,
short filer payments, etc.

44. Once a response is submitted an acknowledgement will be
generated. Based on the response submitted, the SOR will
again be evaluated by the system and according to the
evaluation, communication will be sent by the MSTD
through e-mail & SMS.

45. Cancellation & Withdrawal of e-CST Forms
Issuing dealer can withdraw e-CST Application before issuance of CST
Form & Cancel e-CST Application after issuance of CST Form.
45

46. Thank you
CA. Nimesh Dedhia
nmdedhia@gmail.com