Alfresco Day Stockholm 2015 - Alfresco One - MarkSaye, Alfresco

1. Alfresco One
Product Suite Update & Demonstration

2. Mark Saye
Senior Solutions Engineer
UK & N. Europe
mark.saye@alfresco.com

3. 3
Agenda
• Presentation
– Alfresco One v5
• Search Improvements
• Search Manager
• Sites Manager
• New HTML5 previewer
• New media editor
• Aikau (UI & Widgets)
– Alfresco Modules
• Alfresco Analytics
• Alfresco Content Encryption
• Alfresco Media Management
• Alfresco Outlook Client
• Demonstration
– Outlook Client
– Inbound Email
– Folder Rules (Automated Actions)
– Collaboration
– Document editing (MS Office)
– Hybrid / Cloud Workflow
– In-Place Records
• Q & A
Agenda

4. 4
Search
Search
Responsive Search
• Dynamic results
• Documents / folders
• Sites
• People
Filtered Search
• Filter on document properties
• Spell check and auto-suggest alternatives
• Term suggestions
• Save and share search results via a link
• Define custom search filters
Advanced Search
• Search by individual properties
• Supports custom properties
• Custom templates

5. 5
Search Manager
Search Filter Management Page
• Control Where/When/How Filters are displayed
• Supports Standard and Custom Properties
SearchManager

6. 6
Sites Manager
SitesManager
• Maintain Alfresco Sites
• Change visibility of any site
(public, moderated, private)
• Delete Sites
• Become Site Manager

7. 7
HTML5 Preview
HTML5Preview
• High fidelity in-browser previews
• Thumbnail navigation
• Real text – Search, highlight, copy
• No Flash required (optional)
• Support for mobile / tablets
• Share link to specific page

8. 8
Media Editor
• New authoring tool(s) for social
content including:
– Wiki, Blog, Discussions
• Significantly improved authoring
user experience
• Rendering enhancements for high-
quality rendering of authored content
• Easily include links to other content
• Easily include/embed rich media in
authored content
• Support for specific syntax/markup
such as Markdown, HTML
MediaEditor
Content
Authoring

9. 9
Aikau
Goals:
• Zero build
• Encapsulation
• Cross JavaScript library support
• Continued extensibility
• Reduced complexity of Surf-rendered pages
• Maximise code re-use
• Make it incredibly simple to customise pages
• Allow continuous iteration of existing pages
Share Components using Aikau:
• Header
• Live Search
• Filtered Search Page
• Search Management Page
• Site Management Page
• Analytics and Reporting Widgets
• Page Creator
• Document List Prototype
Aikau
• A new UI framework & library of widgets
• Widgets can be easily assembled into a web application for accessing an Alfresco repo
• Foundation upon which partners and customers can build their own solutions
“Rapid UI Development with Aikau” (David Draper)

10. 10
Alfresco Modules
• Alfresco Analytics
• Alfresco Content Encryption
• Alfresco File System Transfer Receiver
• Alfresco Index Server
• Alfresco Media Management
• Alfresco Mobile
• Alfresco Outlook Client
• Alfresco PDF Toolkit
• Alfresco Records Management
• Alfresco System Receiver
• Alfresco Document Transformation Server
• Amazon S3 Connector
• EMC Centera Connector
• Salesforce Connector
• …
Modules

11. 11
Alfresco Analytics
• Pentaho Enterprise Edition (OEM)
• Embedded into Share
• Canned reports
– Pre-defined
– Site-based or user-based
• Custom reports
– Create and save your own
– Build dashboards
– Slice and dice any way you
choose
• Share reports with others
• Provide insight on system usage,
trends and value
• User Usage and Activities
– Most Active Users
• Number and types of content
– Growth and Usage Trends
– Most Popular
• Workflow
– Where are the bottlenecks?
• Popular content
• Site activity
• User adoption
• Process status
• Efficiency trends
Analytics
Reporting – Content Reads

12. 12
Alfresco Analytics
Example Dashlets
Analytics

13. 13
Alfresco Content Encryption
• Additional layer of security by encrypting the content files as they are stored on disk (at rest)
– Secures the content store from data centre access
• Flexible encryption options based on open standards (Java Cryptography Extension - JCE) allowing customer to
choose:
– Key Strength
– Algorithm
– Encryption Provider
• Complete control of the keys used to encrypt content, how many keys to use, where they are managed, when
they are changed
– Customers control the master keys
• “Double-key” design
– Master key is used to generate encryption keys
– Encryption keys are used to encrypt content
• Uses standard Alfresco extension points
• JMX enabled
– e.g. for master key revocation
ContentEncryption

14. 14
Alfresco Media Management
• Media-Focused Metadata
– IPTC Extraction & Embedding
– Custom XMP Extraction
– Scalable, Flexible Deployments
• Rich Media UI
– HTML5 Video Player, Proxies, Storyboard Thumbnails
– Timeline Comments
– Trim Video
– Pan, Zoom, Crop, Rotate Images
– Dark Share Theme
• New, Lightweight On-Premises Media Transformation Nodes
– Zencoder & AWS Elastic Services Integrations
– Distribution via Brightcove & CloudFront
MediaManagement

15. 15
Alfresco Media Management
MediaManagement
Video Trim & Image Crop
Zoom & Pan
Dark Theme
Ability to comment,
linked to video
timeline
Rendition versions
& status

16. 16
• Explore Alfresco from Outlook
• Browse and Search
• Save documents to Alfresco
• Archive emails with metadata
• Drag/drop content as attachments
• Start and view workflows
Alfresco Outlook Client
OutlookClient

17. Demonstration

18. 18
Records
Management
AlfrescoOne
Client
Enterprise
On-Premise
in the Cloud
External
Collaboration
Share
Internal
Collaboration
Mobile
Remote
Workers
Integration
Workflow
Hybrid BPM
Sync
Workflow
Integration
One

19. 19
Hybrid Workflow (Task / Review)
HybridWorkflow

20. 20
Questions?
Q&A
Q & A

21. Tack så mycket!
Mark Saye mark.saye@alfresco.com
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#AlfrescoDayStockholm