The JISC Continuing Access and Digital Preservation Strategy 2002-5, presentation to the 2004 JISC-CNI conference, Brighton UK is the fifth of 12 presentations I have selected to mark 20 years in Digital Preservation. This presentation from 2004 is important largely for the legacy of the Strategy that established bodies such as the Digital Preservation Coalition and the Digital Curation Centre, which still have a major influence today. The presentation sets out the context and rationale for the Strategy including the predicted growth of electronic publications, scientific data, and data curation. The implications of that growth were seen as: • Core funding for institutions would not grow in line with information growth; • A need for more automation and tools; • A need for new shared services and information infrastructure; • A significant need for R&D and investment to prepare for this. Therefore the objectives of the Strategy were: • As an advocacy document to secure additional funding of £6m over 3 years (2002-5) for new programmes in electronic records management and digital preservation; • Justify the accompanying implementation plan; • Provide a longer-term framework and rationale for activity extending beyond 2005.

1. Supporting further and higher education
Presentation to Jisc/CNI conference, July 2004, Brighton UK
JISC Continuing Access and
Digital Preservation Strategy
2002-5
Neil Beagrie

2. 2
Overview
• Background
– JISC and its communities
– Previous work
– Digital information growth and
preservation
• The Strategy
• Objectives, aims, actions
• Conclusions and further info

3. 3
JISC Context
• a committee with ‘Top sliced’ funding
from 6 UK HE/FE Funding Councils
• UK-wide remit (England, Northern
Ireland Scotland, Wales)
• serves:
– 190+ Higher education institutions
– 500+ Further education institutions
• Budget £65m baseline + c£20m pa
• c 60 Staff
– 1 Digital Preservation + 1 Elect. Records

4. 4
Digital Preservation Focus 2000
• establish best practice and guidelines
and dissemination
• generate support and collaborative
funding from and promote inter-working
with agencies worldwide
• develop a long-term digital preservation
strategy for digital materials of relevance
to Higher and Further Education in the
UK

5. 5
The Need for Digital Preservation
• Institutional knowledge base and
intellectual assets increasingly in digital
form
• Substantial investment by the sector in
licensing electronic content, digitisation
& creation of digital content
• Need to tackle uncertainties over
archiving which impede the growth and
take-up of digital resources, e-science
and new working practices
• Secure long-term access to digital
resources and gain lasting benefits of
current investment in digitisation and
digital content

6. 6
Predicted Growth of Serials
Publications (after EPS)
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,0002001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
All serials
(print + e-)
Dual
form
e-only
serials

7. 7
Projected Growth of Scientic Data,
and Data Curation
• In next 5 years e-Science will produce
more data than has been collected in
the whole of human history
• Analysis demonstrates need for long-
term curation in many areas ranging
from engineering design and clinical
trials to environmental and
astronomical data
• Not solely an issue of volumes: issues
of selection and retention, required
documentation and tools

8. 8
Implications
• Core Funding for institutions will not
grow in line with information growth
• Need for more automation and tools
• Need for new shared services and
information infrastructure
• Significant need for R&D and
investment now to prepare for this

9. 9
JISC Continuing Access and Digital
Preservation Strategy 2002-5
Contents
Executive summary
The need for digital preservation
Purpose and audience
Key aims and objectives
Implementation mechanisms
Roles and responsibilities
Standards and models for preservation
Records management
The information lifecycle
Conclusions

10. 10
Objectives of Strategy
• Advocacy document to secure
additional funding of £6m over
3 years (2002-5)
• Justify the accompanying
implementation plan
• Provide a longer-term
framework and rationale for
activity extending beyond
2005

11. 11
Key Implementation
Actions
• complete a series of scoping studies
• supporting records management and
digital preservation in institutions
• develop a “preservation layer” for the
Information Environment
• Establish a Digital Curation Centre
• Catalysing partnerships and work by
others

12. 12
The Studies
• JISC Records
• web resources
• e-science data
• e-prints
• e-journals
• e-learning objects
• information on file formats/software documentation
• Assessment of LOCKSS system (ongoing)
• Purpose:
– intensively assess options and scale
– move the Strategy forward
– risk management - a phased approach

13. 13
JISC Records Management

14. 14
09/02 Supporting Institutional
Records Management
• Theme 1:Records Lifecycle –case
studies & electronic studies
• Theme 2:Developing Records
Management within FE
• Theme 3:Electronic Records
Management Training Package
• 17projects funded:
– http://www.jisc.ac.uk/index.cfm?
name=programme_supporting_irm

15. 15
09/02 Example

16. 16
09/02 Example

17. 17
04/04 Supporting Institutional
Digital Preservation and Asset
Management
• Theme one: Institutional Management
Support and Collaboration
• Theme two: Digital Preservation
Assessment Tools
• Theme three: Institutional Repository
Infrastructure Development
• Closing date 21 July

18. 18
JISC Information Environment

19. 19
A preservation layer for the JISC
information Environment
– Archival storage
– Archival replication/escrow
– Preservation planning
– Discipline support services (discipline
specific guidance and services –
AHDS etc)
– Generic support services
(tools,testbeds etc –Digital Curation
Centre)

20. 20
OAIS
• The Open Archival Information Systems Model
• JISC’s adaptation and simplification
4-1.3
MANAGEMENT
Ingest
Data
Management
SIP
AIP
DIP
queries
result sets
Access
P
R
O
D
U
C
E
R
C
O
N
S
U
M
E
R
Descriptive
Info
AIP
orders
Descriptive
Info
Archival
Storage
Administration
PreservationPlanning
AccessStorageIngest
Remote
storage/escrow
Preservation
planning

21. 21
Digital Curation Centre
• Joint funding JISC and e-science core
programme
• Three year initial funding - £3m
• 1/3 funding allocated for new research
agenda
• 2/3 funding allocated for
development/services
• Awarded to Consortium of Edinburgh,
Glasgow, CCLRC, UKOLN
• Further information:
www.dcc.ac.uk

22. 22
Partnerships
• Co-funding of the Digital Curation Centre
with the UK e-Science Core Programme
• JISC support for and participation in the
Digital Preservation Coalition (DPC)
– www.dpconline.org
• JISC a founder member of the UK Web
Archiving Consortium
– www.webarchive.org.uk
• JISC / BL partnership – preservation
being an important area of cooperation
and collaborative projects

23. 23
Conclusions
• Information growth trends are global
Issues are/will be common to all
• Pressures on information providers will
continue to intensify over time
• Substantial progress by JISC to date
• Shortfalls in existing information
infrastructure
• Greater automation, services, tools and
collaboration
• Future – digital preservation fully
integrated into life-cycle of information
management not a separate activity
• Future – need to build on achievements
and leverage further new investment