Are you looking to grow your company, preserve cash or downsize on your costs? This is an excellent introduction to Process Mining & motivation for how it can be a game changing tool to help your organization. Process Mining can ingest vast amounts of data to discover how process steps are actually getting executed within your company. You can then analyze these discoveries in a quantitative manner to make improvements along a multitude of factors.

1. Understanding
Process Mining

2. Motivation For Process Mining - 100% Variation Discovery
Aspirational Process
Simple, Quick,
Standardized
Perceived
Reality
Few Deviations,
Standardized, Repeatable
Everyday
Reality
Inefficient, Roadblocks, Entangled
Mess
“Built to handle the complexity and dynamism of the modern process environment.”

3. What is it?
Analyzing event data generated during the execution of a process to
obtain insights into processes in an objective manner.
Why care about it?
100% discovery of all variations taking place in the process
Dive into “Why” of an outcome, not just “What” the outcome is!

4. Motivation For Process Mining - “Why” Behind The Outcome
94%
56%
79%
‘On Time’ With No Deviations Activities Causing ‘On Time’ To Drop
With Impact Quantified
Why are we seeing the reduced ‘On Time Delivery’ outcome?

5. How Does It Work?
Using Event log data - Activity, Time Stamp, Case ID
More information, such as ‘Product
Category’, ‘Location’, ‘Resource
Name’, etc. can be added for
enhanced analysis
PO & Line (Case ID) Event Name (Activity) Timestamp
PO 3401_01 Create Purchase Order Item 2/1/18 2:53 PM
PO 3401_01 Vendor creates invoice 2/1/18 11:59 PM
PO 3401_01 Record Goods Receipt 6/3/18 7:44 AM
PO 3401_01 Record Invoice Receipt 6/3/18 8:53 AM
PO 3401_01 Clear Invoice 6/29/18 8:53 AM
PO 3543_02 Record Invoice Receipt 12/2/18 4:58 PM
PO 3543_02 Clear Invoice 8/3/18 1:21 PM
PO 3543_02 Create Purchase Order Item 8/1/18 8:21 AM
Specifically developed
algorithms aggregate these
logs to reconstruct the
process flows across your
whole organization as they
actually happened
Your IT systems record the above information as digital
footprints when you go about using them

6. Inhibitors of Process Mining
Data
Insufficient Data
Poor Quality of Data
Process
Executed infrequently
Highly non structured
Highly Automated
Very cognitive in nature
People
Unaware of Technology
Lack of Training
Avoiding Transparency

7. Business Cases - Discovery & Visualization
Visualize
The most common way your process flows aka the happy path.
Number of different paths (variants) that your process goes through.
How the real process compares to the SOP? Where does it differ? Why?
End-to-end Process flow by combining different IT systems.
Traditional Process Mapping
Expensive & Time Consuming
Subjective & Partial Insights
One Time Understanding
No Process Quantification Available
Process Mining Based Mapping
Data Driven & Automated Self Service
Objective & 100% Comprehensive Insights
Tracks Updates Continuously
Frequencies & Impact Quantified

8. Identify Problems in your process flow, not just outcome.
Analyze root causes based on process steps, time periods or case
attributes.
Quantify the Inefficiencies & Benefits to prioritize efforts.
Benchmark your process against different locations, departments,
acquisitions, and competitors.
Figure Out How To
Improve Service Levels & Cycle Time?
Optimize Working Capital?
Increase Customer Satisfaction & Provide uniform experience?
Reduce resource costs & operating risk?
Business Cases - Analysis & Improvement

9. Keep accountability objective by defining metrics
Create & Report on outcomes as well as Process Based KPIs.
Monitor pre-set parameters for breaches in KPIs to react quickly.
Estimate & Predict issues to warn users for proactive actions.
Become cognizant of
How the company is performing overtime on KPIs it cares about?
Which on-going cases are going to finish outside desired norms?
What activities create progress towards a desired metric?
Business Cases - KPI Monitoring & Prediction

10. Business Cases - RPA Potential
Get RPA Right
By Knowing 100% of your entire process.
Scout where automation will have the largest business significance.
Avoid pitfalls of choosing a task with many exceptions or errors.
Ensure It’s Working
Review the processing and decisions made by the robot early-on.
Track manual vs automated activities trend.
Monitor for & quantify expected outcome improvements.

11. Business Cases - Conformance & Compliance
Ideal vs Real Process Conformance
Model/Upload the ‘To-Be’ Process in BPMN.
Check for non-conformity by comparing discovered models against the
Ideal BPMN model.
Get conformance trends and top violating variations
Audit to Avoid Compliance Costs & Risks
Cover 100% of the cases speedily, without losing the entire picture
Highlight deviations from regulations, custom defined for your industry
Identify Segregation of Duties (SoD) conflicts / Enforce four eyes principle

12. Use Cases - Sales & Customer Service
Lead to Order
Order Processing
Know Your Customer
Customer Onboarding
Refunds Claims
Service Tickets
Customer Journey
Processes Example Goals
Boost Customer Satisfaction:
• Increase On-Time Delivery
• Faster Cycle Times
• Improved First Time Right
Optimize Costs:
• Quantify/Reduce Order Changes
• Automate Steps
• Increase Sales Efficiency
Higher Revenues:
• Improve Retention Rate
• Raise Customer Lifetime Value
• Better Conversion Rates

13. Use Cases - Finance
Example Goals
Accounts Receivable
Accounts Payable
Audit & Compliance
Payroll Processing
Financial Reporting
Optimize Working Capital
• Address Early Payments
• Immediate Invoicing
• Control Inventory
Reduce Spend
• Utilization of discounts
• Avoidance of late fees
• Automate Steps
Manage Risk & Compliance
• Ensure Segregation of Duties
• Avoid duplicate payments
• Increase Touchless Invoices
Processes

14. Use Cases - Procurement
Example Goals
Purchase to Pay
Accounts Payable
Invoice Processing
Purchase Requisition
Vendor Qualification
Increase Purchasing Productivity
• Reduce manual errors
• Automate 3 way match
• Reduce price changes
Optimize Spend
• Manage Long Tail Purchases
• Consolidate Sourcing
• Control Maverick Buying
Reduce Risk
• Automated Cross Confirmation Emails
• Supplier Monitoring
• Standardized Qualification Process
Processes

15. Use Cases - Production & Supply Chain
Example Goals
Order Fulfilment
Production Routing
Pick & Pack Process
Import/Export Process
Distribution & Shipment
Quality Management
Inventory Management
Processes
Improve Productivity:
• Reduce rework/change orders
• Enhance Operations Planning
• Improve OEE
• Harmonize Process Steps
• Accelerate Six Sigma Projects
Increase Competitiveness:
• Reduce Lead Time Between Steps
• Fix bottlenecks & Deviations
• Diminish Downtime/Waiting
• Better Service Levels
• Improve First Time Right