grants accounting

1. Accounting Implementation

2. Objectives
– Describe how AutoAccounting is used to
determine default cost accounting
– Explain the differences between
AutoAccounting and Account Generator
– Identify the steps for setting up AutoAccounting
– Describe how Oracle Subledger Accounting is
used to create accounting
– Identify the steps to set up Oracle Subledger
Accounting

3. Agenda
– Overview of AutoAccounting
– AutoAccounting and the Account Generator
– AutoAccounting Setup
– Integration with Oracle Subledger Accounting
• Understanding Oracle Subledger Accounting
• Setup Overview

4. Overview of Accounting for Costs
AutoAccounting
Account Generator
Oracle Subledger Accounting
Set up Oracle Grants Accounting to generate accounting for award and
project-related costs.

5. AutoAccounting
• Create rules in AutoAccounting to specify how Oracle Grants
Accounts derives default accounts
Expenditure Item
Project Task Expenditure Type Expenditure Organization
10001 4.0 Professional Progress Administration
Cost Distribution Line
Fund Appro-
priation
Funding
Source
Dept Org Program Object Project
Dr 1001 6001 2000 2110 1001 6636 53300 000000
Cr 1001 6001 2000 2110 1001 6636 00000 000000

6. AutoAccounting Rules
AutoAccounting Rules
SQL Statement ParameterConstant
Parameter Lookup Set
Parameter
Parameter
Lookup Set
Lookup Set
Lookup Set

7. AutoAccounting Rule Mapping
AutoAccounting Rules
SQL Statement ParameterConstant
Lookup Set
Code Combination Segment
Lookup Set
Segment Value Segment Value
Intermediate
Value
Intermediate
Value
Intermediate
Value

8. Constant Value
AutoAccounting Rules
Constant
Intermediate Value
Code Combination Segment

9. Parameter Value
AutoAccounting Rules
Parameter
Intermediate Value
Lookup Set
Segment Value
Code Combination Segment

10. SQL Select Statement Value
AutoAccounting Rules
SQL Statement
Parameter Lookup Set
Parameter
Parameter
Lookup Set
Lookup Set
Segment Value
Code Combination Segment

11. Lookup Sets
Expenditure Type to Indirect Cost Account
Intermediate Value Segment Value
Administrative 51100
Airfare 53400
Auto 55500
B&P Cost Allocation 53300
Chemicals 56100
Clerical 51100
Computer Equipment 56100
Example: A lookup set for mapping
expenditure types to the cost account

12. Selecting a Segment Value Source
AutoAccounting Rules
Parameter
Intermediate Value = Segment Value
Code Combination Segment
Constant
AutoAccounting rules do not always require a lookup set.
You may use an intermediate value as the segment value.

13. Assign Rules
Function
Function Transaction
Segment Rule Pairings
Function Transaction
Rule - Segment 0
Rule - Segment 1
Rule - Segment 2
Rule - Segment 3
Segment Rule Pairings
Rule - Segment 0
Rule - Segment 1
Rule - Segment 2
Rule - Segment 3

14. Profile Options
PA: Projects Per Set
PA: Selective Flexfield Segment
For AutoAccounting
Profile Options related to AutoAccounting feature

15. Agenda
– Overview of AutoAccounting
– AutoAccounting and the Account Generator
– AutoAccounting Setup
– Integration with Oracle Subledger Accounting
• Understanding Oracle Subledger Accounting
• Setup Overview

16. Account Generator
Account Generator
GL account code combinations
Oracle Purchasing
– Requisitions
– Purchase Orders
Oracle Payables
– Supplier Invoices
– Expense Reports

17. Account Generator Terminology
AutoAccounting Account Generator
Function Item Type
Assignments and Rules Process
Constants Constants
Parameters Attributes
Lookup Sets Lookup Values
SQL Statements SQL Statements or
Conditional Nodes

18. Implementing Accounting for Award and Project-Related Supplier
Costs and Expense Reports
Accounting setup for award and project-related supplier costs
and expense reports:
• Oracle Purchasing Account Generator
• Project Supplier Invoice Account Generator
• Project Expense Report Account Generator
• Supplier Invoice Cost Account AutoAccounting Function
• Expense Report Cost AutoAccounting Function
• Default Supplier Cost Credit Account Implementation Option
• User-defined Setup in Oracle Subledger Accounting for
Supplier Cost Adjustments

19. Agenda
– Overview of AutoAccounting
– AutoAccounting and the Account Generator
– AutoAccounting Setup
– Integration with Oracle Subledger Accounting
• Understanding Oracle Subledger Accounting
• Setup Overview

20. AutoAccounting Functions
Steps for Implementing AutoAccounting Required or Optional
Define accounting for labor costs Optional
Define accounting for expense report costs Optional
Define accounting for usage costs Optional
Define accounting for miscellaneous costs Optional
Define accounting for burden transactions Optional
Define accounting for supplier invoice adjustment
costs
Optional
Define accounting for event revenue Optional
Define accounting for revenue and invoice Optional

21. Accounting for Labor Costs
Labor Cost Account:
Debit for Labor Costs
Labor Cost Clearing Account:
Credit for Labor Costs
Labor Costs

22. Accounting for Expense Report
Costs
Expense Report Cost Account:
Debit for Expense Report
Costs
Expense Report Costs

23. Accounting for Usage Costs
Usage Cost Account:
Debit for Usage Costs
Usage Cost Clearing Account:
Credit for Usage Costs
Usage Costs

24. Accounting for Miscellaneous Costs
Misc Trans Cost Account:
Debit for Miscellaneous
Transaction Costs
Misc Trans Clearing Account:
Credit for Miscellaneous
Transaction Costs
Account for
Miscellaneous
Transaction
Costs

25. Accounting for Burden
Transactions
Burden Cost Account:
Debit for Burden Costs
Burden Cost Clearing Account:
Credit for Burden Costs
For Example:
Overhead, G & A,
and Fringe

26. Accounting for Supplier Cost
Adjustments
Supplier Invoice Cost Account:
Debit for Supplier Cost Adjustments
(includes adjustments to expenditure items
from invoices and payments)

27. Accounting for Revenue
GMS: Generate Draft Revenue
Single or
Multiple awards
Event Revenue
Account:
Credit event revenue

28. Accounting for Revenue and
Invoices
Receivables Account:
Debit for receivables
Unearned Revenue Account:
Credit for unearned revenue
Account for
Revenue and
Invoices

29. Listings
• Use the following concurrent processes to
document AutoAccounting setup information:
– IMP: AutoAccounting Functions
– IMP: AutoAccounting Lookup Sets
– IMP: AutoAccounting Rule Definitions
– IMP: AutoAccounting Segment Rule Pairings

30. Agenda
– Overview of AutoAccounting
– AutoAccounting and the Account Generator
– AutoAccounting Setup
– Integration with Oracle Subledger Accounting
• Understanding Oracle Subledger Accounting
• Setup Overview

31. Overview of Oracle Subledger
Accounting
Oracle Subledger
Accounting
Oracle General
Ledger
Oracle Subledger Accounting is an
intermediate step between subledger
applications and Oracle General Ledger.
Oracle
Purchasing
Oracle Payables
Oracle Grants
Accounting

32. Integration with Oracle Subledger
Accounting
Generate accounting
events and create
accounting
Transfer journal
entries to GL
Oracle Grants Accounting predefines setup for Oracle Subledger
Accounting so that Oracle Subledger Accounting accepts the default
accounting information from Oracle Grants Accounting without
change.
Oracle Subledger
Accounting
Oracle General
Ledger
Oracle Grants
Accounting

33. Accounting Event Model Overview
Example business event: Charge time to a project
Charge timecard and run
costing and funds check for
labor costs
Generate cost accounting
events for the labor costs
Create subledger accounting for
the accounting events
Accounting events represent transactions that have a financial
accounting impact.

34. Accounting Event Model Overview
An event class represents a category of business events for a
particular transaction type or document. An event type represents a
business operation that you can perform for an event class.
Example Event Entity: Expenditures
Burden Cost
Labor Cost
Adjustment
Labor Cost
Example Event
Classes
Burden Cost
Distribution
Labor Cost
Adjustment
Labor Cost
Distribution
Example Event
Types

35. Oracle Subledger Accounting
Inquiries
Oracle Subledger
Accounting
View accounting event, journal entry, and journal entry line
information in Oracle Subledger Accounting, and, then drill
down to details in Oracle Grants Accounting.
Oracle Grants
Accounting

36. Agenda
– Overview of AutoAccounting
– AutoAccounting and the Account Generator
– AutoAccounting Setup
– Integration with Oracle Subledger Accounting
• Understanding Oracle Subledger Accounting
• Setup Overview

37. Oracle Subledger Accounting
Implementation Steps
Step Required
or
Optional?
Define custom sources Optional
Define journal line types Optional
Define journal entry descriptions Optional
Define mapping sets Optional
Define account derivation rules Optional
Define journal lines definitions Optional
Define application accounting definitions Optional
Define subledger accounting methods Optional
Oracle Subledger Accounting Implementation
Steps

38. Oracle Subledger Accounting
Implementation Steps
Step Required or
Optional?
Assign application accounting definitions to a
subledger accounting method
Optional
Assign a subledger accounting method to a
ledger
Optional
Update post-accounting program
assignments
Optional
Oracle Subledger Accounting Implementation
Steps

39. Sources and Custom Sources
Examples of sources:
– Accounted Raw Cost
– Adjustment Cost CCID
– Project Type
– Task Organization
Oracle Subledger
Accounting
You use sources to provide
transaction information to
Oracle Subledger Accounting.
Oracle Grants
Accounting

40. Journal Entry Methods and
DefinitionsSubledger Accounting Method
Application Accounting Definitions
Journal Line Types
Journal Entry
Description
Account Derivation
Rules
Journal Lines Definitions
Event Class and Event
Type Assignments
Subledger accounting setup for Oracle Grants Accounting

41. Associating Subledger Accounting
Methods and Ledgers
Ledger
Subledger
Accounting Method
Assign a subledger accounting method to your ledger to
determine how Oracle Subledger Accounting processes
accounting events for the ledger.

42. Post-Accounting Programs
Oracle Grants Accounting uses post-accounting programs to
obtain final accounting information for Oracle Subledger
Accounting.
Oracle Subledger
Accounting
Post-Accounting Program
Create final accounting
Oracle Grants
Accounting

43. Audit Reports
Use the following concurrent programs to review
subledger cost information:
• AUD: Project Subledger Summary
• AUD: Project Subledger Detail by Project
• AUD: Project Subledger Detail by Expenditure Type

44. Summary
– Describe how AutoAccounting is used to determine
default cost accounting
– Explain the differences between AutoAccounting
and Account Generator
– Identify the steps for setting up AutoAccounting
– Describe how Oracle Subledger Accounting is used
to create accounting
– Identify the steps to set up Oracle Subledger
Accounting