The new SAP Payroll Control Center add-on provides a new approach in which potential issues are pointed out in real-time by the application rather than payroll administrators digging through information and trying to find issues themselves. With this functionality, payroll administrators only need to focus on issue solving and this saves your payroll professionals a lot of valuable time.

1. SAP Payroll Control Center
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How to Eliminate Payroll Data Errors in No Time

2. 15 May 2013
Agenda
• Welcome & introduction
• HR and payroll is changing
• Payroll challenges
• Payroll control center
• Demo
• SAP roadmap and requirements
• Question & answers
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3. Welcome & Introduction
Andrew Martin
SAP Solution Lead UK
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Amit Soni
SAP HCM Solution Architect
James Menk
Moderator

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Simplicity is the new yardstick
for HR and Payroll.
But sometimes simple means
things need to be more
complicated in the
background...

5. New HR UX (User Experience)
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6. HR Renewal and Fiori: Improved Role Based
Consumability
2010+
Employees/Managers
2012+ HR
Professional
2014+ Payroll
Specialist
• Redesign of ESS/MSS
• Updated UI’s, landing
pages
• Embedded analytics for
managers
• Browser-based UI’s
• Collaboration
• Enhanced search
• HR analytics powered
by HANA
• Real-time insight into
payroll data
• Smarter reconciliation
process
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7. New HR UX: HR Renewal and Fiori
• HR Renewal is an SAP program aimed at delivering a consumer-grade user experience for
the HCM roles. HR Renewal is an in-depth renovation across all HR processes. HR Renewal is
positioned mainly for desktop use with a partial support for tablets.
• SAP Fiori is set of consumer grade mobile apps for the most frequently used SAP
functions. It works seamlessly on desktops, tablets, or smartphones.
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8. New HR UX ( User Experience ) – Access Options
HR Renewal :
NWBC, Portal,
Browser
Fiori : Mobile
Client, Browser
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9. Roles for HR Renewal
Employee Self
Service
Manager Self Service HR Professional
Payroll Manager Payroll Administrator
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10. Apps for SAP Fiori
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Employee
My Leave
Requests
My
Timesheet
My Paystubs My Benefits
Approve
Leave
Requests
Approve
Manager Timesheets
My Expense My Travel
Approve
Travel
Approve
Expenses
Approve
Workflows

11. New UX: Best of WEB 2.0 Technologies ( aka UI5 )
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HTML5 jQuery CSS3 Odata OpenAJAX LESS D3.js ARIA
New HTML JS Library Style/Layout Connectivity Interoperability Theming Data-Driven
Docs
Accesibility
Same
technologies as
used by Amazon,
Google, Twitter
etc....

12. Payroll Control Center Add-On
12 15 May 2013
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13. Payroll Process
Update
EE Info
Run
Payroll
Check
Payroll
Data
How a Payroll Process (typically) works
Report
1
Check
Result
(Legal)
Report
2
Check
Result
Run
Testing
Check
Posting
Result
Done
• Go back and correct
• Go back and correct
• Go back and correct
• Go back and correct
• Time consuming process!
Start End
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14. Payroll Process with Payroll Control Center
Update
EE Info
Run
Payroll
How a Payroll Process (typically) works
Check
Payroll
Data
Report
1
Check
Result
(Legal)
Report
2
Check
Result
Run
Testing
Check
Posting
Result
Done
• Go back and correct
• Go back and correct
• Go back and correct
• Go back and correct
• Time consuming process!
Start End
Start End
• Reduce the time to process
• Payroll through more efficient
tools
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15. Challenges in Payroll Analysis and Reconciliation
• Payroll data verification and reconciliation is manual, cumbersome and takes too long
• Disparate reports make it difficult to get clear insight
• Analysing what cause inconsistencies is a pain
• Dividing the work within the team is challenging
• Central view of multiple payroll status
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16. PCC: New UX - Payroll Manager
Payroll admin grossPayroll admin benefitPsayroll admin garnish.Payroll admin taxes
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Monitor Payroll
Process
Red or Green?
Logon Payroll
Control Center
Payroll Payroll PPrroocceessss MMaannaaggeerr
Bypass
Red
Take necessary
actions (Approval,
Confirm, etc.)
Action required?
Check the detailed
issues in particular
steps
Inform the team
members and assign
tasks accordingly
Issue resolved
Update and check
the result
Confirm and go to
next step
Green
No
Yes Yes
No
PPaayyrroollll AAddmmiinn
Logon Payroll
Cockpit
Monitor Task folder Task Available?
Check the detailed
issues in particular
areas
Resolve the issue
and inform the
Manager
Continue other tasks
No
Do other stuff
Yes
Responsible that
gross payroll
calculation is
accurate
Responsible that
benefits payroll
calculation is
accurate
Responsible that
garnishments
payroll calculation
is accurate
Responsible that
taxes and net
payroll
calculations are
accurate
Payroll
process manager
• Responsible for the overall process
• Ensures correctness and timeline
• Triggers others to resolve issues
• Signs off that all steps are executed correctly

17. PCC: New UX - Payroll Administrator
Payroll admin grossPayroll admin benefiPtsayroll admin garnish.Payroll admin taxes
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Monitor Payroll
Process
Red or Green?
Logon Payroll
Control Center
Payroll Payroll PPrroocceessss MMaannaaggeerr
Bypass
Red
Take necessary
actions (Approval,
Confirm, etc.)
Action required?
Check the detailed
issues in particular
steps
Inform the team
members and assign
tasks accordingly
Issue resolved
Update and check
the result
Confirm and go to
next step
Green
No
Yes Yes
No
PPaayyrroollll AAddmmiinn
Logon Payroll
Cockpit
Monitor Task folder Task Available?
Check the detailed
issues in particular
areas
Resolve the issue
and inform the
Manager
Continue other tasks
No
Do other stuff
Yes
Responsible that
gross payroll
calculation is
accurate
Responsible that
benefits payroll
calculation is
accurate
Responsible that
garnishments
payroll calculation
is accurate
Responsible that
taxes and net
payroll
calculations are
accurate
Payroll
process manager
• Responsible for the overall process
• Ensures correctness and timeline
• Triggers others to resolve issues
• Signs off that all steps are executed
correctly

18. PCC: New UX - Payroll Manager
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Capabilities
• Calendar-based user
experience to provide insight
over all payroll processes
• Filters to navigate quickly
between multiple payroll
processes
• Process views per individual
payroll process
• Status and progress bars to
provide immediate
understanding of the payroll
process

19. PCC: New UX - Payroll Manager
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Capabilities
• Main steps and substeps to
model out unique payroll
processes
• Color and icon information to
provide real-time status
information into the payroll
process
• Framework that allows for
transactional and
nontransactional
(communication) steps

20. PCC: New UX - Payroll Manager
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Capabilities
• Payroll process manager enabled
to execute all payroll process
steps (like posting to accounting,
running the payroll transaction,
and the like)
• Process step views provided for
selected SAP Payroll Processing
transactions*
• Framework that allows add-in of
customer-specific transactions
and reports
• Payroll log to store all executed
activities for audit purposes and
allow manual add-in of additional
information
* In FP1 SAP provides a new UX to the payroll control record, payroll driver, and reports in the context of posting, bank file creation, and bank
transfer. More will follow in subsequent FPs.

21. Capabilities and benefits
• Payroll data validation and
reconciliation activities can be
distributed by a manager to
payroll administrators
• Payroll administrators can be
appointed to individual “work
packages”
• Payroll managers have a real-time
overview of payroll administrator’s
workload
PCC: New UX - Payroll Manager
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22. Examples for Pre Payroll Checks
• Lived-in/Worked-in
This check flags employees that work and live in different countries in the current payroll period (infotypes 1 and 6).
• Payment option exists
This check flags employees that are missing a given subtype of infotype 9 in the current payroll period. If the
subtype is not set it will default to zero.
• Duplicate earnings in infotypes 8/14/15
This check flags employees that have the same wage type in infotypes 8, 14, or 15.
• Employment Percentage = Utilization
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23. Examples for Post Payroll Checks
• Count Employees Paid
This check counts employees paid for this and the previous payroll period. If a threshold is configured it will show
the payroll area only if the difference is above that threshold (in %).
• Wage Type Between Limits
This check looks for a given wage type between limits, with employee grouping as optional parameters. It can be
used for any number of business checks, such as “employee has a wage type”, “low retro calculation”, “high net
pay” etc.
• Wage Type Exists for Employee with Given Status
This check looks for a given wage type for an employee with a given employment status, with employee grouping
as optional parameters. This can be used to check for existence of a wage type if an employee has a given status,
e.g. terminated employees with pay.
• Wage Type Variance Between Periods Above Threshold (%)
This check returns all employees where the variance in a given wage type is larger than a given percentage
between this and the previous period. The base value (100%) is taken from the previous period. This check will
only use actual results for in-period = for-period.
• Wage Type Variance Between Periods Above Threshold (absolute amount)
This check returns all employees where the difference in a given wage type is larger than or equal to a given
amount between this and the previous period. This check will only user actual results for in-period = for-period.
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24. PCC: New UX - Payroll Administrator
1
Receive work list from
manager
3
Payroll admin evaluates,
corrects, and ensures
error-free payroll
2
Validation rules point out
potential issues
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25. PCC: Advantages
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Real-time insight into
data inconsistencies
and potential payroll
errors
Faster and smarter
automation of
reconciliation
activities
Reduced time to
resolve issues and
inconsistencies
Highly intelligent business
rules that automatically
identify potential issues pre-and
post-payroll
Optimized processes for pre-and
post-payroll data validation
Workload distributed with
role- based payroll control
center
Single source
of truth
Personalized
user experience
Real-time
business processes

26. Customers Feedback
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“Minimize
Manual effort”
The solution helps us to
minimize manual
processes currently in
place for auditing. This
solution is very
impressive!
“Solves big
pain points”
Great new innovation!
Reconciliation is a big
issue and this can really
solve it. The outlook to a
‘payroll process control
center’ is great. This can
fully automate our process
and help us to get rid of
an excel based process.
“Saves millions”
If this solution helps us
to reduce just 1% of
our total payroll
processing time this
would already save
millions!
Top 5 of the
largest pharmaceuticals
Top 5 of the
largest BPO providers
Top 5 of the
largest oil &
gas companies

27. Business Benefits
• Error free Payroll
• Very intuitive: savings on training costs
• Less paper work and administration costs
• Instant anytime, anywhere access: higher employee satisfaction
• Full Audit and compliance trails: no xls/notebooks logs
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Fiori Mobile Apps and HR Renewal including PCC does NOT need any
additional license.

28. References
• Air Products implemented Renewal in 6 weeks. Air Products has 20,000 employees and
operations in more than 50 countries. This Video explains how.
• HR Renewal: Video from SAP
• HR Renewal: FAQs
• Payroll Control Center - Blog
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29. Roadmap
• Declustering selected
Payroll Control Center
• Real-time insight into
data inconsistencies and
potential payroll errors
Internal drivers
Payroll
countries
• Distribute workload with
role based Payroll
Control Center
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Payroll Control Center
• Mass update for status
change
• Employee search
• Filtering according to
organizational criteria
Process Control Center
• New process driven UX
framework for managing
end-to-end payroll
process
• EC Payroll integration
Payroll Control Center
• Simplification of
customizing/back-end
configuration
• Free text for change
reason, and ability to
select multiple reasons
• Workflow
• View/maintain master
data in control center
• Display audit log for
reviewed items
• Back-end audit report
• Ability to add online
documentation to checks
• Real-time/instant master
data checks
• Support for stimulated
results and option to run
payroll directly
• Template business rules
Process Control Center
• Access to
errors/warnings from
payroll driver
• Configuration tool for
process modelling
• Event triggering between
process steps (workflow)
Renewal 2.0 Renewal 2.0 FP1 H2 2014
Solution today Planned innovations Under consideration

30. What you Need to run Payroll Control Center
• SAP ECC HCM on Enhancement Package 7
• HANA to improve performance
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31. Looking for more information?
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[white paper]
Reorienting HR to create
The Employee Experience
Download the free white paper at
http://resources.ngahr.com/reorienting-hr-create-employee-experience
[recorded webinar]
SAP Payroll Control Center
How to Eliminate Payroll Data Errors in No Time
Replay the full webinar now:
http://resources.ngahr.com/save-time-when-processing-payroll-sap-payroll-control-center