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EVENTS SAMPLE.pptx

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EVENTS SAMPLE.pptx

  1. 1. December 10, 2022 Wheeltek Motor Sales Corporation Cabanatuan City, Nueva Ecija Dear Ms. Mendoza, Head of the HR Greetings! La Vita Events were informed regarding your upcoming conference event. This is a bright idea for you to gather all of your peers and professionals to be at your event. You’re giving a great opportunity to everyone. We would like to take this opportunity to be part of your conference event. La Vita Events has four (4) years of experience in services, creating memorable and outstanding events for its client’s satisfaction. We offered different event services such as birthdays, weddings, conferences just like this one, and many more. We guarantee you that we have the skills and expertise to organize your event and make it enjoyable one. It is my pleasure to be part of your events and we assure you that your decision matters the most, you will be able to take part in all decisions and make your events as special as yours. Sincerely, coordinator
  2. 2. December 10, 2022 Lucio C. Tan, Sr. Founder, Asia Brewery Inc. Makati, Philippines Dear Mr. Tan, I am writing this letter to you for a purpose. I am telling to you that we are organizing an event on the transformation of Leadership. This will consist of a plenary talk and association of all participants which will give the opportunity to them. Thus we you to sponsor our event. We really need your sponsorship. In the program hoardings of your company will be put as you are sponsoring the event. We are doing this for a good purpose and due to this, we need your active participation. I hope you will consider this letter. Thank you. Sincerely,
  3. 3. EVENT COORDINATOR Mybelle Magno 044-039-0782 Lavita.events@gmail.com VENUE Crystal Waves Hotel and Resort and Events Center Talavera, Nueva Ecija EVENT NAME Conference PURPOSE OF EVENT Providing leadership and opportunity to everyone. Make partnership and discuss what matters.
  4. 4. Date January 17, 2023 Time/Duration 8 AM to 4 PM Number of Attendees 500 pax Category of Attendees Some of the employees of wheeltek Motor sales Corporation in Luzon Guest Speaker • Lloyd Luna Filipino motivational speaker and leadership coach in the Philippines. • Toni Miranda Global leadership development motivational speaker and coach. Host Carl Pascua Professional Host Ushers and Usherettes Staff of La Vita Events and Crystal Waves Security and Parking spaces Atleast 3-5 securities inside the place and in the entrance and exit. Spacious parking provided by the venue. Registration fee Free Budget P 600,000
  5. 5. ITEMS/CATEGORY DESCRIPTION/ INCLUSION SUPPLIER AMOUNT Venue - Venue with aircon (P 55k venue rental) - 20 round tables, 2 long Tables and 500 chairs - Parking lot - Security guard - Back up generator - 9 hours Crystal Waves Hotel & Resort and Events Center Talavera, Nueva Ecija 125,000 Food and Beverage Packed meals D (P205) - Sweet and Sour pork - Pancit canton - Plain rice - drinks Erlinda’s by Crystal Waves Talavera, Nueva Ecija 500 pax = P102,500 Photos and Videos - Photographer - Videographer 136 Studio Cabanatuan City 09610109190 P 30,000
  6. 6. Sound system and lights - Speaker with good quality sound - Sound operator - Wireless microphones - Lights - 9 hours Sir M Pro Lights and sounds Brgry. Villa Cecillia San Isidro, Nueva Ecija P 30,000 Stage set up - Arrangement of stage Instinct Event Decorator and Stage Set -Up P 20,000 Guest Speaker - Giving a Morning Speech - Honorarium 50k each • Lloyd Luna • Toni Miranda P100 , 000 Host and Speaker - Host for the conference and games in the afternoon Carl Pascua Professional Event host, Singer and Entertainer Cabanatuan City, Nueva Ecija P 10,000
  7. 7. Ushers and Usherettes - Staffs of LV events - Staffs of Crystal Waves La vita Events Crystal waves P 5,000 Gifts and Certificates - Gift Token for Guest speakers - Certificates P 10,000 Medical kits and Certificates - Medical kits - Certificates - 500 sets Payawal printing shop P 27,500 Professional Fee P 60,000 Contingency Fund P 60,000 Total P 600,000
  8. 8. TIME FLOW ALLOTED TIME IN CHARGE 8 AM – 8:30 AM - Arrival of attendees and Guest Speaker - Registration 30 minutes Ushers and Usherettes 8:30 – 8:40 AM - Welcoming the VIP and guest - Opening Remarks 10 minutes Host 8: 40 – 9 AM Introduce the 1st guest speaker Plenary talk 20 minutes Host Toni Miranda 9 AM – 10 AM - First guest speaker discussion about leadership 1 hour Guest Speaker ( Toni Miranda) 10 AM – 10: 10 AM - For entertaining and singing of a Host 10 minutes Host and Singer 10: 10 – 10 : 40 AM Games 40 minutes Host Ushers and usherettes
  9. 9. TIME FLOW ALLOTED TIME IN CHARGE 11 AM – 12 PM - Acknowledgment for the sponsor - Leadership talks and business talks 1 hour Host and Guest speaker 12 PM - 1PM - Lunch break 1 hour Food caterer and staff 1PM – 1: 20 PM - Catching up and Pep talk - Introducing of Second Guest speaker 20 minutes Host 1:20 – 2:10 PM Plenary talk 1 hour Lloyd Luna 2: 20 – 2: 30 PM Awarding of Certificates to the Guest Speakers and Giving Tokens - Picture taking 10 minutes Host Ushers and usherettes 2: 30 – 3 PM Giving certificates to the 500 Attendees 30 minutes Host Ushers and usherettes 3 PM – 3:30 PM Association of all Attendees and Guest 30 minutes 3:30 PM – 4 PM Closing remarks Departure of all attendees and Guests 30 minutes Host
  10. 10. STAGE Chairs Tables Entrance Exit Fire Exit Back stage Sponsor’s booth with food
  11. 11. POSSIBLE RISK POSSIBLE SOLUTION Presence of pick pockets There’s a marshals in every corner and presence of working CCTV in the venue Medical Emergency There’s an standby by medic in charge to took care of the ncidents Lack of parking space There’s a provided parking lot for all the attendees Fortuitous events Staff preparedness and alertness in every situation Safety and transportation There’s a provided transportation bus for the attendees

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