2. Internship Report
Punjab University Library
The Punjab University has a central Library, which is
called “Punjab University Library”. The University of the Punjab
library is one of the biggest libraries of “Asia”. It established in “1873”
as “Punjab University College Library”. The Punjab University library
remained in its old building at “Allama Iqbal Campus” up to “1988”
and same year it was shifted to its present newly constructed building at
“Quaid-e-Azam Campus”. The construction of the present building
started in “1982” with a special grant of Federal government of “PRs. 15
million” and it was completed by “December 1986”.
The building was handed over to the Chief Librarian in “September
1987”. The shifting work of the Library was started in “March 1988” and
completed in “June 1988”. Punjab University library is the largest library
of “Pakistan” having rich “rare material” and “special collection”.
Millions of rupees are being spent to acquire up to date and relevant
information sources (books and electronic format) being taught in the
various department of the Punjab University. A large number of services
based on “ICT’s” are being provided to library users.
3. Internship Report
Overview of Library Collection
Library started its collection development from a small personal
collection to a huge collection of more than “5, 50, 00” volumes. This
big collection includes a rich collection of more than “20, 000” valuable
manuscripts and 26 personal collections. Library has about
“80, 000” bound volumes of serials. It also has a subscription of
application. It has subscription of databases. Library has a
collection of more than “1273” microfilm roles” of rare
material. A collection of more than “24, 500 CDs and DVDs”
containing rich digital content are also offered to the user.
(Islamic art gallery. Calligraphic paintings donated by Saeed Ahmed Bodla)
Library has made its catalog database in the form of “OPACs” (online
public access catalog). These catalogs are managed in “MLIMS”
(Multilingual Library Information and management system) developed
by “the professionals of Punjab University Library and I.T. Center”.
Moreover, library has recently developed its own serial management
system where automation is in process. Most of library collection is
publically available and placed on open shelves.
4. Internship Report
Preservation and Conservation Section
Introduction:-
It is located on the first floor. It has a large number
of microfilms and CD-ROMs in its collection and read/write facilities of
CD's/DVD's to fulfill the information needs of the University teachers,
researchers and the students, etc. The subjects covered in the collection of
microfilms are mostly related to social sciences and humanities.
The microfilms of rare manuscripts in Arabic, Persian and Urdu are
also available. There is large number of microfilms of rare newspapers
and journals which have been kept to assist the researchers of Pakistan
movement, Quaid-e-Azam, Allama Iqbal sand other political and social
aspects of Pakistan.
Photocopy machines are available to provide photocopies of rare material
and preservation. Microfilm reader with printer is also available which
facilitates the research scholars/users in the use of microfilm.
For the preservation of the library material,
a high speed scanner with the facility of microfilm
scanning is added in the section. Also the project to
convert microfilms into digital media is in process. The
digitization facility is also available for large size
material.
Section has the responsibility of smooth functioning of electronic
databases of books and journals in the University provided by the HEC.
Collection:-
Photocopy Machines
Microfilms & Microfiches
CD's/DVD's
Scanning Machines
Microfilm & Microfiches reader
Printer Machines
(Microfiche reader printer and Microfilm camera)
5. Internship Report
Learning:-
We learnt how to used different types of scanner including
optical scanner, Flatbed Scanner and Automation document feeder.
We learnt how to used Photocopy machine.
We learnt how to used Camera for microfilm pic.
We learnt how to used microfilms & microfiches readers.
We learnt how to used different types of searching techniques.
We learnt how to used Digital Library of Punjab University.
We learnt about HEC digital library or Pakistan research repository.
We learnt how to used Databases like as: (IEEE, Jstor,Emerald)
We learnt how to used different websites
www.library.pu.edu.pk
www.lej4learning.com.pk
www.urdupages.com
www.paklag.org
www.sendthisfile.com
www.4shared.com
www.archive.org
(Working on Optical scanner)
Results:-
In this section I perform and complete the following function
and tasks
We can scan Books in Optical scanner
We can scan both as a document & as a picture in Flatbed
scanner.
We can get many picture through camera.
We can Search different databases.
We can search different websites.
We have learned getting information different websites.
6. Internship Report
United Nation & Government Publication Section
Introduction:-
This section is functioning at the first floor. Punjab
University Library is a depositary Library of U.N. Publications. Under an
agreement a nominal annual subscription is paid by the library and in
response we receive the publications of U.N.O and its subordinate
departments.
There are about 25,000 United Nations publications and
nearly 10,000 Indian and Pakistan government reports. The record of
government publications, reports and United Nations publications is
maintained in the acquisition section. After complete accessioning and
cataloguing process, these are sent to this Section. The reading material
has been arranged in classified order. The United Nations publications and
government reports can be used as reference books within the premises.
(United Nations and Reports Section. Shelve area)
Collection:-
UNO Reports
Government Publication and reports (Indopak)
Syndicate Proceeding
Metric & F.A & B.A/B.sc and M.A/M.sc result gazettes
Question Papers (B.A/B.sc and M.A/M.sc)
University Calendars
7. Internship Report
Learning:-
We did the shelving of the government publication of UNO and
Pakistan, India (First Call #, than cutter #, than Accession #).
We checked and arranged the Syndicates by years
We checked and arranged the Gazettes by years (B.A/B.sc and
M.A/M.sc)
We arranged the Old and New question Papers (B.A/B.sc and
M.A/M.sc)
We checked the University calendars.
We paste the monogram of the Publications
We got different websites of United Nation.
We learnt how to searched different websites of United Nation.
www.un.org
www.un.org.pk
www.fao.org
www.unesco.org
www.un.info.center.pak
Results:-
In this section We perform and complete the following
function and tasks
Now We know methods of shelving.
Now We know arrangement of Syndicates this section.
Now We know arrangement of Question Papers, Gazettes
and calendars this section
We can check the online websites of United Nation.
We can paste the monogram of the Publications.
8. Internship Report
Acquisition Section
Introduction:-
This unit is concerned with the selection and purchase of
reading material in what so ever from it may be. Books are accessioned in
this section. It keeps a complete and up-to-date record of such books and
other reading materials. Books are purchased keeping in view the
requirements of the University Faculty, the Students and the Research
Scholars. These catalogues and lists are sent to the Heads of the concerned
teaching departments for selection and approval of the reading material of
their subjects. They select and approve the reading material for addition
to the main library from these lists. After getting their approval, the titles
approved are thoroughly checked with the library catalogue to avoid
duplication. Special attention is paid to provide text books and research
material to the library users. It also acquires rare manuscripts and
microfilms, etc.
Budget: -
Reference
Science Subjects
Arts Subjects
Oriental
Pharmacy
Law
Commerce
Education
Budget2014-2015
Total Budget Allocation 1, 20, 00,000
10%
38%
29%
10%
7%
6%
5%
5%
12,00,000
41,04,000
31,32,000
10,80,000
7,56,000
6,48,000
5,40,000
5,40,000
3,00,000
2,00,000
25,00,000
Three Other Budget
Pakistan Collections
Manuscripts
Text Book Collection
9. Internship Report
Selection aids:-
Local Publishers catalog
Foreign publishers catalog
Current lists
Book exhibitions
Newspapers
Learning:-
We did the activity in which I accessioned books in accessioned
register and gave them their accession no. and learnt that the
accession no of each book always different.
We check the duplication in OPAC & Excel so that we will purchase
only those books which we don’t have and I learnt that check
duplication so that we avoid the duplication of books in the library
collection
We entered the data on excel.
We made the purchase orders.
We also paste security chips and library log monograms on books and
learnt that this also the necessary part of books
Results:-
In this section I perform and complete
the following function and tasks:-
We can check the duplication on OPAC &
Excel.
We can enter books in Accession register.
We can enter accession no. on books.
We can paste security chips, monograms,
data slips and book pockets.
(monograms)
10. Internship Report
Technical Section
Introduction:-
After purchasing, accessioning and labeling of the
reading material in the Acquisition section, it is sent to the cataloguing
section for technical processing. Main responsibility of this section is to
classify and catalogue the reading material. The reading material is being
classified according to Dewey Decimal Classification Scheme. Library of
Congress Subject Headings List is used for assigning subject headings.
Catalog cards are prepared according to ALA Cataloging Rules.
Multilingual Library and Information
Management System (MLIMS) has been enabled used to enter data of
English and Oriental Languages Readers consult the computerized
catalogue for up-to-date information instead of manual catalogue. The
OPAC terminals have been provided at ground and 1st floor with
multilingual searching capabilities.
(Sample of Card catalog)
Learning:-
We checked the duplication of the books and determined the subject
of those which was new arrival in the library collection.
After the determined of the subject classified that books according
to DDC and gave cutter no according to cutter table.
11. Internship Report
We did the activity of cataloging We made the three, four authors
cards of books
We also done the work of classification on electronic DDC scheme.
After the classification of the books We enter data of these books in
MLIMS so that We I can become the record of their automated record
of books.
(Data Enter in MLIMS)
We gave the Subject heading. (LSH).
We typed the spine and barcode labels and gave out the prints.
Results:-
In this section We perform and complete the following
function and tasks:-
We can check the duplication of books.
We can make the Classification no and
catalog cards.
We can determined the subject heading.
We can use the DDC in electronic form.
We can enter data in MLIMS.
We can make the spines and barcodes.
(Spines and barcodes page)
12. Internship Report
Circulation Section
Introduction:-
This unit is functioning on the ground floor, when you
enter through the main gate, you will be in the library hall. The Circulation
Section is the backbone of the Library. The library users have been
provided with the OPAC terminals at the entrance of the library, where
they can search out their required material in any language. Moreover
from the year 2007 library has started circulation transactions like check-
in and check-out of the books on smart bar-coded cards. This has made
the issuance procedure efficient. Issue and Return counters have been
separated in a new designed check-in/out counter.
Keeping in view the books security issues, library has
installed RF based book security system integrated with smart card based
entrance with time and management control system. The general books
have been shelved on the book racks on the ground floor. The arrangement
of general books starts from the left side of the back hall. The books have
been arranged according to Dewey Decimal Classification Scheme (000
to 999)
Collection:-
Text books.
Thesis and
dissertations.
Collection of books
on Pakistan.
General books.
Personal collection of four people. (Registers Desk)
13. Internship Report
Learning:-
We did the activity in which We learnt that how we can registers new
members, issues borrower’s cards and renews membership cards
etc.
(Data enter for membership)
We see the process of clearness of those users who are defaulters and
those who’s session is ended and learnt that how can we do this
and this is the necessary process of library.
We arranged the file of student.
We work on circulation desk in which I issued & return books to
coming users.
We did the shelving of the library general books. (According to
DDC)
We made the blog.
We did the activity of searching
on OPAC.
(Shelving)
14. Internship Report
(Blue card used for text books) (Yellow card used for general books)
Results:-
In this section We perform and complete the following
function and tasks:-
We can enter data on MLIMS for Membership.
We can work on circulation desk.
We can shelving of general books.
We can arrange the student files.
We can search on OPAC.
15. Internship Report
Oriental Section
Introduction:-
It is functioning at the first floor, books almost relating to
all disciplines are available in Urdu, Persian, Arabic, Punjabi, Pashto,
Sindhi, Sanskrit and Hindi languages. The library has very old and rare
materials in its collection e.g. first issue of Urdu newspaper Kohinoor,
published in Lahore on the 14th January, 1850. .
It has four types of catalogues i.e. catalogue of Urdu,
Arabic, Sanskrit and Persian books. All these have been placed in its
reading hall. The catalogue cards have been arranged alphabetically word
by word. To find out whether the library has a particular book, or not and
where to find it on the shelf, the book may be traced out by consulting the
catalogue through its author, title or subject. In case of any difficulty, the
librarian on duty can be consulted for guidance. Periodicals in Urdu and
other oriental languages are acquired by the Serial Section.
It has hundreds of years old rare manuscripts. The
manuscripts are in the Urdu, Arabic, Persian and local languages. The
number of manuscripts in Hindi and Sanskrit is 1871. Up to now, the no.
of manuscripts are more than 22000 and the number is growing steadily
Collection:-
General books
Novels
Thesis
Text books
Manuscripts
16 Personal Collection
Gosh e Iqbal
(Manuscripts display)
16. Internship Report
Language:-
Hindi
Urdu
Arabic
Persian
Punjabi
Sindhi
Sanskrit
(Oriental Section)
Learning:-
We did the shelving of Urdu, Persian & Arabic and learnt that how
can we shelve different kind of books on shelves according to their
Classification no., Cutter no. & Accession no.
We arranged the catalog card alphabetically word by word and the
shelf list which was according to the Classification no. of books on
shelves
We did check duplication of new books through Shelf list cards and
OPAC.
We searched the shelve list cards.
We did the activity of cataloging in which I learnt how we can made
Urdu cards of added entries which we made on catalog card of any
book.
We made the book cards of Urdu books and also learnt that how can
we edit and data enter in MLIMS.
We did search the Personal Collection and also learnt that how can
we arrange Personal Collection.
We did work on Services counter and also learnt that how can us
handle users.
17. Internship Report
Results:-
In this section We perform and complete the following
function and tasks:-
Now We know method of shelving.
We can check the duplication of new books.
We can make a cards and slips of books.
We can enable computer for Urdu language.
We can perform the OPAC Searching.
We can handle the users.
(Gosh e Iqbal)
18. Internship Report
Reference section
Introduction:-
The reference section holds about 21, 000 reference books,
including encyclopedias, dictionaries, biographical dictionaries, year
books, hand books, almanacs, directories, atlases, gazetteers, indexes,
quotation books, bibliographies, accession lists, guides, maps, etc. Its
function is to answer the reader’s reference questions and to keep a record
of the reference questions asked and answered. The reference questions
may range from simple reference question to complex research questions.
It provides reference service to fulfill the information needs of the
teachers, the students and the researchers. It also answers the questions
like who is who, what is what, how and where etc. to save the precious
time of the users.
This section has developed online resources to
facilitate the users. These electronic formats provide numerous
contacts/links on general/reference, magazines and serials newspapers,
books/online books, web searching and frequently asked questions (FAQ)
etc. about every academic discipline. This section is responsible to
prepare originality reports through Turnitin anti plagiarism software for
M.Phil. /Ph.D. dissertations and various research articles. The reference
material can only be utilized within the library and cannot be borrowed.
(Physical reference sources)
19. Internship Report
Collection:-
Encyclopedias
Dictionaries
Biographical Dictionaries
Year books
Hand books
Almanacs
Directories
Atlases
Gazetteers
Indexes
Quotation books
Bibliographies
Accession lists
Guides books
Maps
Learning:-
We did the shelving of Reference
sources and learnt that how can we
shelve books on shelves according to
their classification no.
We did the evaluation of the Reference
sources.
We read CSS or PMS books
We collected information about CSS or PMS exams.
Mr. Syed Saleem Abbas gave me twenty queries and We researched
different sources to solve those queries.
20. Internship Report
We searched e-databases.
We searched Different online Reference sources.
Results:-
In this section We perform and complete the following
function and tasks:-
We can search e-databases.
We can give the selective dissemination information.
We can check plagiarism form Turnitin software.
We can search information from reference sources.
(Difference Dictionaries)
21. Internship Report
Serials Section
Introduction:-
Serials section is functioning at the first floor of the
Library. It is the source of current and the latest published information
which is very useful in research work. It acquires journals of almost all
the subjects. Local newspapers in Urdu and English are subscribed. Two
International newspapers Khaleej Times and Financial Times are also
subscribed. When a volume of a journal or file of a newspaper is
completed, it is get bended. The Library has maintained files from 1954
to onward of different national newspapers especially Nawa-i-Waqt and
Pakistan Times. Bound volumes of the journals are arranged on racks in
classified order and fresh issues are displayed alphabetically by title.
Journals and newspapers are not issued, but photocopy of the required
article(s) is allowed under the rules. There are 80,000 bound volumes of
journals on various disciplines both in foreign and local languages.
Research oriented journals both local and foreign are subscribed
with the approval of the Heads of University Teaching Departments. The
annual budget for subscription of journals is Rs. 3.3 Millions.
Collection:-
Journal
Magazines
Newspapers
Journal:-
Research Journal
Periodicals
The serial section of university of the Punjab library
annually subscribed 53 research journals and pay the amount of journal at
the beginning of every year in advance, and more than hundred donated
journals on general topic it receive from different organizations.
22. Internship Report
Magazines:-
Magazines are used for recreation and
enjoyment. Three levels of magazines local, middle &
standardize.
Newspaper:-
Serial section purchased 18 newspapers
national and international, 8 Urdu & 10 English.
Learning:-
Wedid the activity of shelving of journals and learnt that how will
we shelve bound journal on shelves according to their
Classification no., Cutter no., Volume no. and Issue no.
We learnt that how to purchase the journal or Magazines.
We learnt that how to use the e-databases.
The library is providing the service of newspaper indexing in
which they index the articles of newspaper
We done this activity and determined their subject through which
we will index them.
Results:-
In this section We perform and complete the following
function and tasks:-
We know how to shelve a journal.
We know how to determine the subject heading.
We know how the purchasing method of journal.
We can use e-database.
We done the Data enter in computer.
23. Internship Report
SWOT Analysis of Library Practicum
SWOT stands for Strengths, Weaknesses, Opportunities and
Threats.
Strengths:-
University of the Punjab library is the well-known library of Asia
because of its unique collections: services which they are providing to
their users and working commitment of its professional towards library
and their working punctuality are those things which are main strengths
of this library.
Weaknesses:-
PU library is a recognized library because of its practicum where I
feel that the weakness of this library is their automated software which
does not have the record of their all collection especially journals and their
users and staff also suffering with this problem. There are shelved not
clean therefore cloths and hands are dusty and also many diseases.
Opportunities:-
This is a higher sector library and it is doing the both digital and
manual services for its users because of this its staff and library users have
a lot of opportunities of seeking knowledge.
Threats:-
This library has no real threats. If all the material is automated then
there will be a risk of virus for all its record.
24. Internship Report
Recommendations
The library should have the weed out policy of collection after
some time in order to maintain their collection updated.
The serial section should also have digital record of the journals.
The working time of interns in cataloging and classification section
should be extended in UN it should be reduced.
The library should also manages the working of hours of interns in
digital lab.
The library should also provide high speed computers to those who
are doing technical procedures of the library collection.
Rules and regulations are not being observed strictly especially
mobile use and silence.
Old serial journals present in serial section should be finished or
separated and new journal should be kept.
Give attention to cleanliness especially of books.
Personal books should be allowed in library.
Books should be issued even after the semester because students
are free then and they want to enjoy from other books.
Every day clean the Shelves because they are very dusty.
(Dusty shelves)
25. Internship Report
Conclusion
At the end of this practicum of library duration We feel that this
is the necessary part of our profession and all the activities which
We did during the period are the strong conceptual beginning
towards the professional working of the library and the decision
of the library internship after the second semester is worthwhile
and this will provide us help in our next semesters because now
we are able to use all the library services efficiently. During this
period I have work hard in eight sections under the kind guidance
of most experienced professional staff. They have shared their
experience and their expertise with me. They have given me lots
of tips and techniques, which will help me in my professional life.
Whole of the staff and management are very well
disciplined, encouraging and provide total guidance for the
completion of the practicum period. On the whole it was a
pleasurable experience for me as internee.
We thank to all Staff of Punjab University Library. They gave
great knowledge about our Field.
