introduction to google apps

1. Getting Started With

2. What Is Google Apps?
• A suite of free collaboration and creation tools from Google
• Solutions for email, documents, websites, shared calendars
and more
• Available from any computer with an internet
connection (including phones)
• Requires no local IT support beyond desktop maintenance
• Constant updates – no license costs
• Email archiving and online storage

3. What Is Included In Google Apps?
Sites (Webpages)
Docs
(Office Suite)
Gmail
(E-mail)
Calendar
Google Talk
(Communications
Suite)
Start Pages

4. What Is Included In Google Apps?

5. Why Google Apps?
One login for many services.
(Single sign-on)

6. • With its simplicity in structure and wide range
of features, google has always maintained a
good level of respect among its users.
• People prefer to use google, as with a single
google account that you can do lot of
interesting things that really would change
your life and make you express yourself like
never before.
Why you should have Google account

7. • Gmail : Gmail is a free email account that has as said near to
unlimited storage capacity. Along with sending and receiving
the mails, you can manage your mails by classifying them
under different labels (groups), you can search within your
mailbox, integrated Gchat (to chat (audio and video) with your
contacts) and a very efficient spam handling techniques.
• The only limitation here in case of a Google account is, if you
need to access gmail, you need to create Google account with
username as Gmail account i.e. you have to create your Gmail
account separately like username@gmail.com and once you
have your Gmail account, the best part is, you need not to
create a Google account. whatever is your username in
username@gmail.com, that is your Google account username
also.

8. • Google Talk : Google Talk is a very simple but
fast Instant Messaging (IM) Service, you can
chat (text messages) or have a audio call with
your contacts (and friends and family!). There
is a small application that needs to be
installed to your PC, and you can be reachable
to the world whenever you are connected to
the internet, as you can enable automatic
login to the account here.

9. • Google Groups: You can create your own discussion
groups and mailing lists (list of the respective contacts)
using Google Groups. For example, you are a
photoshop guy and you need to create a common
discussion forum for all of your known geeks and
friends related to photoshop, you just need to create
and give a name to the group, and start inviting
members from your contacts. In fact you can also join
to the existing discussion groups if they are open or
you need to request an invitation. You can do lot many
interesting things with Google groups that we would
discuss in the coming articles.

10. • Google Calendar: You can create a schedule of your day/s
using Google Calendar. This is a very easy organizing tool
that you can also use to share your schedule with your
friends, family or office contacts. You can have event
reminders directly in your mailbox or on your mobile for
the events that you had scheduled on your calendars. You
can also access google calendar from your mobile using
mobile browser or calendars inside. In fact, it is a very
interesting feature of Google Calendars that it also displays
public holidays and some important events specific to your
state or country depending on the place you have specified
while creating your account. Also, you can integrate your
calendar with Gmail, so that you can view it from within
your mailbox.

11. Orkut
• Orkut: Never to say, if you are not on orkut, you hardly
miss your friends! With your Gmail account, you get an
entry to the world of your knowns and un-knowns and
you can go on orkutting. You can always stay in touch
with your friends by posting small scraps and sending
messages. You can upload your photos and share it
with your friends or everyone. In fact you can create a
community and invite people to join it e.g. say old
school friends do create their school batch community.
The biggest advantage of orkut is that the probability
that you find a person/friend you are looking for is
near to 100% as almost all of us in this generation,
cannot resist to be on orkut.

12. • Picasa: You can store, edit and share your
photos on Picasa. You can create and edit your
photo albums as you have a lot of photo
editing options here. You can create a
collegiate (many photos combined together
with effects into one photo), or you can create
a small slideshow of your photos.

13. • Youtube: You can upload your own videos or the
videos you like on this portal using your google
account. In fact you can rate others videos if you
have your own account. Now-a-days Youtube has
become very attractive publicity media as people
have a facility to upload any number of videos for
marketing their brands or themselves. Whatever
may be your areas of excellence or your choices
to share, videos express a lot more than just a
text or a voice!

14. • Google Docs and Spreadsheets: Now it is not always
necessary to have your documents and excel sheets
created on Microsoft word and excel.Google Docs is a
free platform provided by google, where you
can create your own documents, spreadsheets,
presentations, forms that accept user inputs and so on
and you can either save them in your account or share
with your contacts, colleagues and friends. This is a
part of Google apps and extremely efficient feature for
individuals, students and small offices who wish to
have a common platform to create and share all of
their documents.

15. • Blogger: Have you always felt that you need to express
yourself and need a platform online. Now-a-days blogs
have become very strong media where people express
their views, share their experiences and knowledge
and maintain their own write-ups. You can create your
own online existence – your blog free with your
blogger account. In fact you can create and manage lot
many blogs together with a single google
account. Blogger is well supported and widely used
blogging platform worldwide and with your google
account you can enter in this very world of online
communities that share and care online.

16. • Google Sites: Google sites is a free platform where you can
create your own web pages, edit them any number of
times, change themes and have them ready on google
server. These pages load very fast as they are on google
servers. Google offers lot many features like readymade
templates, WYSIWYG editor and many more to edit your
pages and give them your kind of look. You can grant edit
privileges to other users also. In fact you can integrate
google documents and forms (like if you want to create a
contact form) with these web pages. If you are in need of a
small website to have a online presence for your business,
rather than choosing any other B2B platform, it is always
better to use this free tool with your google account that
Google offers to create simple but smarter websites.

17. • A Google account is the key to accessing all of
Google’s products and services, many of which
are free. Signing up for a Google account is a
quick process, but you will need to give out
some personal information.
• Follow this guide to find out what you’ll need
to do to get the most out of Google.
How to make a Google account?

18. Step 1 : Open any Google webpage.

19. Step 2 : Come up with a username

20. Step 3 : Fill out the rest of the required
information

21. Step 4: Complete the CAPTCHA.

22. Step 5 : Agree to the privacy policy

23. Step 6: Click Next Step

24. Step 7 : Click Get Started

25. • What Is Google Apps?
• What Is Included In Google Apps?
• Why Google Apps?
• Why you should have Google account.
• What is single sign-on?
Tutorial 1