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VIRTUAL PRESENTATIONS Working with Video / Voice conferencing

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Imagine making a business presentation…

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Where your audience is standing behind a wall

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It is frustrating on both sides!

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This is exactly what happens when we communicate over video or phone or chat conference

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The presenter: Cannot see audience reaction

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For the audience : it is just a boring voice or video

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This happens as…

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…parts of our usual communication is missing 2-way Interaction Reactions Body Language Eye Contact

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Minimal Rule The only way to make a successful virtual presentations is to ENGAGE audiences continuously

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Engaging audiences includes… <ul><li>Setting up offline </li></ul><ul><li>Using multiple modes of communication </li></ul><ul><li>Allocating time for interaction </li></ul><ul><li>Using voice effectively </li></ul><ul><li>Sticking to schedule </li></ul>Let us see each point in detail…

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1. Set up offline Get to the conference early and test all equipment on both sides

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Time spent adjusting equipment is very boring for the audience

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Mute cell phone and switch off other distractions

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2. Use Multiple Modes of Communication

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Email the presentation ahead of time A visual slide will add more impact to such a presentation!

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4. Allocate time for interaction Presentation Questions Opinions Polls

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Since people cannot see each other…

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...they speak at the same time and the presenter becomes confused

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Allocate time for each person and pause between points for questions

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Enforce interaction every 3 minutes. Ask questions, conduct an online poll etc!

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5. Use voice effectively Enthusiasm in your voice is the key to a more engaged audience

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Tip: To appear natural, make someone sit in the room same room and present to them

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5. Create schedule Topic 1 Introduction Topic 2 … and stick to the time limit set Questions Call to action

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Take other discussions to other modes like emails, one-to-one calls, etc

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Finally, a conference call does not end the presentation…

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Follow up with minutes of meeting to confirm understanding on both sides

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The minutes should contain… <ul><li>Presentation highlights </li></ul><ul><li>Answers to questions </li></ul><ul><li>Decision taken </li></ul>

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To recap…

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Engage your audiences more by… <ul><li>Setting up offline </li></ul><ul><li>Using multiple modes of communication </li></ul><ul><li>Giving time for interaction </li></ul><ul><li>Using voice effectively </li></ul><ul><li>Sticking to schedule </li></ul><ul><li>Send Minutes of meeting </li></ul>

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Make your next virtual presentation a powerful one!

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This presentation was made with Minimal™ Approach. To know more about this unique approach that helps you create presentations with more IMPACT and in less time… Visit our website www.metamorph.webs.com or EMAIL [email_address]