1. Building a harbor

2. 2
Image Courtesy: Merethe Stave

3. Image courtesy: Stad Molo As | Facebook

4. 4
So…
Microsoft Modern Collaboration Architecture
MOCA
What does this have to do with

5. 5
First…
… we need to decide some stuff!

6. What type
of harbor
are we
building?
6
Image courtesy: Microsoft Stock Images Image Courtesy: Microsoft Stock Images

7. Who shall
use our
harbour and
for what?
Image courtesy: Microsoft Stock Images Image Courtesy: Microsoft Stock Images

8. 8
Who owns it?
The project? The municipality? A company?
The board?
Image Courtesy: Microsoft Stock Images

9. 9
Start with the ownership!
Image Courtesy: Microsoft Stock Images

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Then build
…one piece at a time

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Meaning….
DO NOT only start with OneDrive!!

12. 12
Meaning…
Pilot 1
Pilot 2
Everyone
Start with a small group of people
Image Courtesy: Microsoft Stock Images

13. 13
Information and data governance
Create your collaboration governance plan | Microsoft Docs
Microsoft Information Governance in Microsoft 365 - Microsoft
365 Compliance | Microsoft Docs
Information governance
Records Management

14. 14
One
important
question!
Before we
do this…
Image Courtesy: Microsoft Stock Images

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What are the new
tools replacing?
Let go of some
legacy?
Image courtesy: Massey Ferguson » Proudfoot Motors and Les Anderson (@lesanderson) |
Unsplash Photo Community

16. RACI matrix for roles and responsibilities
16
R = Responsible
A = Accountable
C = Consulting
I = Informed
Information
Management
Digital toolbox
Information
governance
Information
Technology
Human
Resources
Communication
R A
Digital skilling R
R
R
R
R
R
A
A
A
A
A
A
R
R
Business
A
R
A
R
A
R
A
Roles Roles Roles Roles Roles

17. New roles in Microsoft 365
Champions
Knowledge
Managers
Tenant
Admin
Governance
Core
Team
Image Courtesy: Microsoft Stock Images

18. Don’t forget IT Support!
Image Courtesy: Microsoft Stock Images

19. Good governance
• Balance risks and benefits
• Adapt to different organizations and
different types of content and scenarios
• Align to business priorities

20. Communication is key
• Embed governance decisions
directly in the solutions you
create.
• Reinforce with training
•Deliver as a site, not a document.

21. Technology Digital skilling
Processes and
values
IT HR
Business
Governance

22. Image Courtesy: Microsoft Stock Images

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I work on my own
Individual (my) productivity
“How I organize myself to be effective with my skills and experience”
Image and quote courtesy: Microsoft MOCA-on-a-Page.pdf

24. 24
Me
Individual productivity
Documents
Things I need
to do
Meetings
Messages and
information
Image Courtesy: Microsoft Stock Images

25. 25
Me Individual productivity
Messages and
information
Messages and
information

26. 26
Documents

27. Things I need
to do
27
Me
Things I need
to do

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Me Individual productivity
Meetings

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We work together
Team productivity
“Where we collaborate to delivery initiatives and outcomes aligned to the organization’s strategic priorities”
Image and quote courtesy: Microsoft MOCA-on-a-Page.pdf

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Different teams – same tools – different context
The project Board The project The organization
The expertise communities
• Engineers
• Gardeners
• Communication experts
• Trainers

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The board
Team Productivity
What is the latest status of the
project and new vendors?
Image Courtesy: Microsoft Stock Images

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The board
Team Productivity

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The project
Team productivity
Other tools
and systems
Image Courtesy: Microsoft Stock Images

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The project
Team productivity

35. 35
We learn, research and
build knowledge, insight
and expertise networks
Community productivity
Where we learn, grow, innovate and stay engaged”
Image and quote courtesy: Microsoft MOCA-on-a-Page.pdf

36. 36
Other tools
and systems
The expertise communities
Community productivity
Image Courtesy: Microsoft Stock Images

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We share and
gather information
Organizational productivity
Where we find information and news, get updated and engaged, collect information and share what we have learned
Image courtesy: Microsoft MOCA-on-a-Page.pdf

38. 38
Who are “we”?
The board The project The municipality
The shipping industry
The tourist industry
Local businesses
Local stakeholders
Regional/national stakeholders
International stakeholders
Me
Architects Environmental group
Engineers
Individual Team Team
Team
Organization
Organization
Communities

39. Context cycle &
productivity
My productivity
Context checklist:
 What is the purpose of your
solution?
 Does it already exist?
 Who owns it?
 Who are involved?
 How long is it going to last?
 What are the requirements?
Team productivity
Community productivity Organizational productivity

40. 40

41. 41
Let’s build a harbour!
Image Courtesy: Merethe Stave

42. 42
Make business – serve our customers
And; help
making a better
world for all
Image Courtesy: Microsoft Stock Images

43. 43
Merethe “SharePoint” Stave
Twitter: @MeretheStave
LinkedIn: https://www.linkedin.com/in/merethestave/
Chief Customer Officer and Senior Cloud Architect at CloudWay
Microsoft Office Apps & Services MVP
Recognized as one of Norway’s 50 leading women in tech 2020
Board member of the Norwegian Microsoft 365 Community.
Here 2 help, enable and connect