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MaryAnn Kellam_2016 APR Resume

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MaryAnn Kellam_2016 APR Resume

  1. 1. MaryAnn Kellam 441 Woodcrest Drive Aberdeen MD 21001 (732) 996-9959 maryannherbert@ymail.com Objective: To attain professional excellence by working in a challenging environment and delivering consistent performance as an operations support personnel. Active Security Clearance Level: DOD Secret Core Competencies:  Excellent skills in multitasking, managing time, and problem solving  Detail oriented, organized and pro-active self-starter  Over 15 years of experience in logistics and managing the execution of security related and operational activities  Working with Excel preparing, tracking industry and events  Prepare, compose, assemble, and safeguard sensitive information  Able to read and interpret complex oral and written instructions  Knowledge of the overall departments and function of a modern organization with respect to the processes and policies followed  Excellent skills in developing and maintaining a smooth flow of communication within and outside the organization Technical Skills:  Proficient in Windows OS and Microsoft Office, Excel  MIRARS, JPAS, SPOT, ATAAPS, SharePoint, SACO and Suspense’s  60 Words per minute EXPERIENCE: Suspense Tracker/Operations Specialist APG, MD 03/13-Present JANUS ResearchGroup Supporting Project Manager Tactical Radio (PM TR)  Maintain overall responsibility for staffing all documents within for 4 PdMs with in PM TR and with PEO C3T. Examples include Acquisition Strategies (AS), Test and Evaluation Master Plan (TEMPs), Acquisition Program Baselines (APBs), Memorandum of Agreements (MOAs), Performance Base Lifecycles (PBLs), Lifecycle Sustainment Plans (LSPs), and other documents requiring staff coordination / signatures by leadership.  Ensure tasks are received, logged, sent to Subject Matter Experts for completion, and staffed in accordance with the established suspense date.  Coordinate and facilitate successful execution of tasks received from higher headquarters, including Headquarters Department of Army, Program Executive Officer Command Control Communications.
  2. 2.  Gather daily reports in Manpower Information Retrieval and Reporting System (MIRARS) for the purpose of accountability and emergency situations.  Coordinate and organize all upcoming events for PM TR including town halls, leadership gatherings, Change of Charters, and Retirement Ceremonies.  Daily interaction with the Operations Management Division Chief (OMD).  In-process new hires and out-process personnel leaving the organization.  Serve as ATAAPS Back up.  Training Coordinator for the MIRARS program.  Maintain Manpower for PM and PdMs in excel  Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.  Tracks expenditures to ensure the company does not go over budget. Operations Aberdeen MD 4/12-12/12 JANUS ResearchGroup Supporting PdM Radars  Alternate Security Specialist when Primary is not available, assisting with monitoring, advising, approving and preparing security / administrative processes.  Manage all Program On Boarding process by ensuring that all paperwork is submitted to the Network Enterprise Center (NEC).  Enter all visitors coming on base with required paperwork. Enter all visits into the Joint Personal Adjudication System (JPAS). Provide Periodic Reinvestigation list to the Personnel Security Specialist.  Approve all security checklists for all PM Radars Employees.  Management of PM Radar personnel logistics to include updating all Program Phone and Organizational Charts.  Management and control of Program weekly Gaines and Losses to accurately track project headcount.  Maintain and Control Program financials and submit Office Eagle requirements for PM Radars personnel.  Provide all facets of OCONUS travel paperwork to subcontractors and PEO for signature and processing from creation through completion.  Track and maintain accurate records of all Government issued property and updated hand receipts.  Communications manager of Program Blackberries to include issuing, ordering, and billing management.  Provide all paperwork for SIPR account setup, ensuring paperwork is routed to the IMO for processing.  Oversee program badge control, providing and printing all badges for access to secured buildings.  Key Control for all offices, conference rooms, and storage facilities.  Set up VTC and Conferences for Town Halls.  Assisted with Standard Operating Procedures as it pertains to Program security.
  3. 3. Admin/Contract Support Monmouth NJ/ Belcamp MD 10/09-3/12 JANUS ResearchGroup Supporting PM WIN-T  Performed various secretarial/clerical duties including documentation, photocopying, faxing, mailing, and filing.  Answered telephones and transfer to appropriate staff member.  Sorted and distributed incoming communication data to include faxes, letters and emails.  Interacted on a daily basis with organization staff, executives, clients, vendors, and visitors.  Organized the scheduling of meetings, conferences, events, and distributed minutes for each meeting.  Coordinated agendas for visitors’ and clients’ meetings, arranging guest and travel accommodations.  Coordinated staff office space, weekly schedules, travel reports, phones, parking, credit cards, and office keys.  Maintained the office database, retrieving / organizing information for unit employees and clients.  Created spreadsheets and presentations for the corporate executives.  Purchased office equipment and supplies, contacting vendors, and subcontractors as needed. Facilitated actions for accounts payable.  Established and implemented the administrative policies and procedures for the office.  Filed and recorded corporate documentation, electronic files, inventories, and reports.  Entered all sub-contractors traveling overseas into the Synchronized Predeployment & Operational Tracker (SPOT) system. Construction Administrator/ Little Silver, NJ 3/06-12/08 Project Coordinator Argonaut Builders, Inc.  Performed general office procedures including accounts payable, email, typing, dictation, file management, organizations, multi-line phone systems, spread sheets, invoices, letters, and 10-key.  Provided administrative support for Vice President, Project Managers, and Assistant Director of Operations.  Assisted with accounts payable, credit manager, and purchasing manager as needed.  Ensured that all invoices / vouchers were properly prepared and approved for payment.  Established and maintained contract files, ensuring receipt of all necessary authorized signatures forms, insurance coverage, and qualifications packages.  Coordinated all aspects of travel/lodging arrangements for project superintendents, project managers, and executive staff.  Assisted the estimating department with outbound calls for bid solicitations as well as bid retrievals.  Assisted with accounts payable, credit manager and purchasing manager.  Reviewed and edited all invoices/vouchers
  4. 4. Front Office/ Little Silver, NJ 1/04-1/06 Administrative Assistant Atlantic Pediatric Dentistry  Coordinated patient arrivals with clinical staff and ensured all paperwork was in order.  Scheduled appointments and performed a variety of general office procedures including typing, file management, and organization management.  Prepared various types of paperwork, charts, patient records, and the appropriate forms necessary to ensure proper handling of medical records.  Submitted all required insurance forms to respective insurance companies.  Performed extensive coordination with various healthcare organizations. Executive Assistant Albany, NY 2/00-6/03 Greco Brothers Amusement  Assisted the Executive Director with daily operations.  Filled in for the Executive Director in his absence.  Assisted the Executive Director with employment-related issues to include the preparation of required documentation.  Established and maintained effective relationships with all vendors.  Performed general office activities that included accounts payable, inventory, file management, invoices, phone support, and customer relations.  Managed company email and responded to a broad range of general inquiries regarding the arcade games, billiards, jukeboxes, pinball games, and accessories offered to the national base of vendors.  Selected and purchased all pinball machines, jukeboxes, billiards, video games and accessories for vendors.  Developed, implemented, and expanded seasonal merchandise / presentations for year- round sales.  Supervised and controlled all aspects of shipping and receiving. Residential Program Assistant Albany, NY 1/97-1/00 Camary Statewide Services  Assisted Director with abuse cases.  Coordinated the processing of personnel paperwork to assist manager with hiring, ensuring benefits and terminations.  Maintained all weekly minutes.  Secured coverage for call-ins in 6 residential houses.  Maintained office equipment as well as the distribution of incoming and outgoing mail. EDUCATION: Berkeley College of Westchester, Red Oak, White Plains, NY Executive Secretary; Certified 1987
  5. 5. Marlboro High School, Cross Road Marlboro, NY Graduated 1985 REFERENCES: Colleen Golin Sue Lins James Ford Lawyer Self Employed Argonaut Builders SEC 732-672-8022 864-706-6399 (443) 395-7884 Crgesq1@yahoo.com susanlins1727@yahoo.com james.r.ford52.civ@mail.mil