Slides from Emily Stambaugh's keynote presentation at the "Looking to the Future of Shared Print" session held at the ALA Annual Conference on June 27, 2014 in Las Vegas, NV.

1. Moving Shared Print to the Network
Level
Emily Stambaugh
ALA Annual Conference
Las Vegas, NV
June 27, 2014
“Looking to the Future of Shared Print”
Shared Print Colloquium
Sponsored by Maine Shared Collections Strategy and Center for Research Libraries

2. Definitions
Network level = above existing consortia, existing
trust networks, existing operations infrastructure
(but within OCLC WorldCat and U.S. copyright
regime)
Extending shared print efforts to the
network level and to higher risk,
higher opportunity materials.

3. Higher risk material = print only, not digitally
available, not digitally preserved.
Higher opportunity material = general research
publications, not special collections, not
instructional materials, not odd formats, not
likely mass digitization or publisher backlist
candidates

4. Aggregate Print Collections
Digitized Print
Publisher
-Provided
e-
Print only,
general
research
pubs
Higher risk, higher opportunity

5. Contents
• Benefits and important aspects of distributed,
regional shared print programs
• The vision question for monographs
• Creating a user imperative for shared print
• Business model principles and elements for
regional vs network level shared print program

6. Benefits of distributed, regional shared
print programs
• Shared responsibility, shared stewardship
• Effective collection management and space planning
strategy
• Informed, responsible retention and deselection decisions,
now or in the future
• Regional coordination and distribution of responsibilities
and program management provides economies of scale
• Opportunity for non-archive holders to contribute
financially
• … May foster other forms of collaboration in the future

7. Important aspects of Distributed, Regional
Shared Print Programs
Collections Model
• Include publications in all stages of digital
availability and digital preservation; work on
multiple risk categories in parallel
• Ongoing collection analysis and retention
decisions; create archiving cycles with
expectations for completion and retention
disclosure by a specific date

8. Types of Collections Analysis
• Planning analysis
• Group decision-making about “what to archive
next?”
• Local decision-making about
– Retention commitments
– Deselections relative to archived holdings

9. Common policies and standards
• Disclosure policy
• Retention period
• Validation standards
• Resource sharing policy

10. Common infrastructure
• Union catalog (WorldCat)
• Disclosure in OCLC using OCLC Symbols, LHRs,
561 and 583 to support resource sharing,
group and local collections analysis
• Group access catalog to support resource
sharing

11. Areas for improvement
• Discovery – SP has reached scale
– For users
– For librarians, lists by archiving program for export
– For librarians, routine and ad hoc deselection
support
• Quality assurance

12. Membership Scale
Important tension between non-archive holders and archive
holders; around potential future demand on fewer retained
copies
For monographs perhaps focus on developing incentives for
retention at scale and subsidies for demand (delivery)
Roles
Changing landscape of stewardship; mid-tier institutions
important players; largest ARLs wary
Distributed archiving is valued but there may be limits to the
extent to which distribution can occur. WEST will test this in
2014.

13. Continuity
Institutions that participate in digital preservation
and shared print programs are likely to continue
to participate in them over the next five years.
Pricing
Don’t underestimate or under-price a shared print
service at startup

14. Vision Question for Monographs
• Print archive? Or shared print program?
• Is it enough to make retention commitments
to fewer monograph copies and negotiate
broader resource sharing agreements?
• Or shall we reframe shared print for
monographs from the user perspective?

15. Users and services for physical goods
Can we implement popular delivery services from print and digital
repositories to better support research?
Can/would users be willing to directly support those services?
Can a financial model include library and user contributions to a
bundle of services designed to transform print collections?

16. Powered by
enhanced access
services
Supplied by
repositories
Supported by
Libraries +users
• Direct delivery by mail
• Download to device
• Account management
• Queuing technology
• Digital (e.g. HathiTrust)
• Shared Collections in
Storage
• Shared Collections in Place
• Archive Holders
• Non-Archive Holders
• Users
• Departments
Cloud-service layer
Discovery & Delivery
Download  Ship

17. Benefits to Users
• Access to more and better books for research
• Convenient delivery to home or device
• Avoid costs of coming into to campus to get
books
• Avoid library fines
• 50 books at a time, unlimited checkout period,
after 50, return one to get another

18. Current Business Models
• Program costs are shared among member
libraries
• Member libraries support certain local costs
• Income sources:
– Grants
– Member fees
– In kind

19. Program Costs Local Costs
Program management
Collections Analysis
•Planning
•Group
Collection analysis
•Local
Systems support/development
•For collections analysis
Provide holdings records for planning and
group analysis
Archive Creation
•Validation
•Gap filling (requests for holdings)
•Disclosure (consolidated holdings)
Deselection
Shipping to fill gaps
Disclosure
Resource sharing
Storage* Storage*

20. Digitized Print
Publisher
-Provided
e-
Print only,
general
research
pubs
Higher risk, higher opportunity
Can we leverage digitized print to support retention, digital
conversion and ongoing development of general, print only,
research collections?
Put this print to work…
…to digitize this print?

21. Network Level Business Model
• Program costs are shared among member libraries and users
– Credits provided for retention commitments and delivery; payable periodically
– Direct subsidy provided for digitization and collection development based on #
of retention commitments that year
– Annual subsidy rates and collection criteria set by a governance group
• Member libraries support certain local costs
Income sources:
– Member fees
– User fees
– In kind
• Managed through institutional and individual accounts in the cloud service
layer

22. Program Costs Local Costs
Program management
Collections Analysis
•Planning
•Group
•Local? For archiving decisions?
Collection analysis
•Local -for deselection and for “what to
digitize next?”
Systems support/development
•For collections analysis
•For Cloud Service Layer
•For account management, layer
Provide holdings records for planning and
group analysis
Archive Creation
•Validation
•Gap filling (requests for holdings)
•Disclosure (consolidated holdings)
•Disclosure incentives rates
Disclosure
Deselection
Shipping to fill gaps
Resource sharing
Direct delivery by mail
Storage* Storage*
Digitization and Collection Development
•Set thresholds and subsidy rates
Digitization and Collection Development

23. Research needed
Actuarial study to understand # of users, # libraries, # books at a time,
actual usage rate, fee options, to achieve viability
Market research into desired service parameters for direct delivery, #
books, fees
Appropriate incentives and subsidies ($) for a bundle of services:
– Retention
– Delivery by mail
– Digitization
– Collection development
Systems Development Options
– Cloud Service Layer (D&D)
– Financial Management Service Layer (user /institution accounts,
incentive payments)
– Collection Analysis (ingest, normalization, data-mining, reporting,
decision management)

24. Thank you!
Emily Stambaugh
Shared Print Manager
California Digital Library
University of California, Office of the President
emily.stambaugh@ucop.edu
http://www.cdlib.org/services/collections/sharedprint/