2. Agenda
PowerBI at SNC-Lavalin - Finance & Internal Audit 2
Introduction
Finance Department
› How using PowerBI helped management discover new insights on various Finance
processes such as Intercompany, Major Projects or project follow-up.
›ICFR (52-109): Internal Control over Financial Reporting
› How using PowerBI helped management discover new insights from internal control
testing results across the company.
›Internal Audit Mandate Example: Time and Labour
› How using PowerBI helped the internal audit team in the analysis of big datasets in order
to find potential anomalies.
3. Introduction
3
›Michel Ouellette – Finance
› Finance SNC-LAVALIN – 5 years
› Great interest in BI, Process Automation, Transformation and Operational Excellence
›Gabriel Lainesse – Internal Audit
› CPA
› Internal Auditor at SNC-Lavalin
› Part-time student of the M.Sc. Gestion – Intelligence d’Affaires at HEC Montréal
› Proven experience in helping SME and small teams take advantage or their tools and
data.
PowerBI at SNC-Lavalin - Finance & Internal Audit
4. Health & Safety Moment
4PowerBI at SNC-Lavalin - Finance & Internal Audit
› Increased numbers of bicycles
› Motorcycles awareness
5. A world leader
Founded in 1911, SNC-Lavalin is one of the leading engineering and construction
groups in the world and a major player in the ownership of infrastructure. From
offices in over 50 countries, SNC-Lavalin's employees are proud to build what
matters. Our teams provide EPC and EPCM services to clients in a variety of industry
sectors, including oil and gas, mining and metallurgy, infrastructure and power.
SNC-Lavalin can also combine these services with its financing and operations
and maintenance capabilities to provide complete end-to-end project solutions.
6. Video
6PowerBI at SNC-Lavalin - Finance & Internal Audit
https://www.youtube.com/watch?v=9aswEsojo1A
Objectives
> Share best practices
> Network with peers
> Receive constructive feedback !
8. How did we learn about PowerBI ?
8PowerBI at SNC-Lavalin - Finance & Internal Audit
> Salon BI
> Datavore
> Gartner Charts
9. SNC-Lavalin – Actual Context
o Multiple systems
o Multiple processes
o Heavy ecosystem
o Interesting Governance
..
Complex environment for Analytics
10. Where to start
PowerBI at SNC-Lavalin - Internal Audit 10
›> Setting objectives & understanding current problematics
›> What to measure ? (risks, impacts, average days, margins)
›> Establishing securities & ownership (governance)
›> Setting procedures & processes
›> Pilot – Feedback
›> Go Live
17. PowerBI: Gantt Chart
Task Name
High Level Description
Category
Status
Initial Start Date
Duration
% Completion
Resources
Priority
Data required to produce Gantt Chart
20. ICFR - Background
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› Canada’s version of the Sarbanes-Oxley Act.
› SNC-Lavalin is a Canadian public company and must comply with the rules of the OSC.
› Rule 52-109: CFO must certify that internal controls were put in place to provide
assurance regarding financial reporting.
› Internal audit has been tasked with auditing the company’s ICFR.
› Controls tested fall under many processes, such as: Payables, Receivables, Assets,
Revenue Recognition, etc.
› Around 20 projects in various countries.
› Interim (from July to October) and Roll-forward (November and December).
PowerBI at SNC-Lavalin - Finance & Internal Audit
29. Context
29
›Internal Audit Mandates
› Risk-based approach
› Yearly audit plan, covering risk-areas by process and project
›Time and Labour audit
› Construction work requires a lot of employees
› Timekeeping and payroll are critical processes
› Audit of remote areas can be difficult
PowerBI at SNC-Lavalin - Finance & Internal Audit
37. Acceptable Overtime – via Dynamic Parameter
37PowerBI at SNC-Lavalin - Finance & Internal Audit
38. Acceptable Overtime – via Dynamic Parameter
38PowerBI at SNC-Lavalin - Finance & Internal Audit
39. PowerBI: to consider
PowerBI at SNC-Lavalin - Internal Audit 39
> Built for agility, frequent updates
> PowerPoint & PDF Extracts (complementary fees)
> Clean your data (performance) | carefully test prior to committing
> Governance
> Your success
Canada’s version of the Sarbanes-Oxley Act.
In summary:
SNC-Lavalin is a Canadian public company and must comply with the rules of the Ontario Securities Commission.
Rule 52-109 requires, among other things, that the CFO certifies that internal controls were put in place «to provide assurance regarding the reliability of financial reporting and the preparation of financial statements [...] in accordance with [IFRS].»
Internal audit has been tasked with auditing the company’s ICFR.
Controls tested fall under many processes, such as: HR, Payables, Receivables, Assets, Revenue Recognition, etc.
Internal audit tests around 20 different projects in different countries around the globe.
Each project is tested at interim (from July to October) and at roll-forward (November and December).
Interested in the relationship between interim results and roll-forward results.
How to measure progress and areas where deficiencies stay?
How to measure which projects are less controlled than others?
How to measure which controls are less successfully performed than others?
Risk based Internal Audit (RBIA) is an internal methodology which is primarily focused on the inherent risk involved in the activities or system and provide assurance that risk is being managed by the management within the defined risk appetite level.
Construction work requires a lot of employees
Timekeeping and payroll are critical processes
Audit of remote areas can be difficult (unreliable communications, systems, far from HQ (requires good governance structure to establish standard processes).
Objective: assess how many hours are considered “Acceptable Overtime” based on a dynamic threshold.
File: Time and Labour - Example of Dynamic Parameter.pbix