Learn about the benefits of myVRM!

1. The Complications of Traveling

2. Flight delays and cancellations

3. Skyrocketing travel costs

4. The skyrocketing cost of corporate meeting
travel has become a crisis-level issue

5. Stuck in traffic

6. Time away from the office

7. The scheduling and planning of meetings, events and
conferences is becoming more and more complex

8. Scheduling Options
Non Video
TelePresence
• No central source for Video Rooms Desktop
managing meetings
Finance/
People Rooms Accounting
• Lots of different pieces
- Equipment, systems, Outlook / Notes
Cisco
TelePresence
people, schedules, etc.
Cisco
A/V Management System
TelePresence
• Manual processes
A/V
Support Equipment
Catering

9. With the increase of videoconferencing use,
the coordination of people and time zones has
become nearly impossible

10. Double Booked Rooms

11. Conference cancellations
and time changes
Meeting Cancelled
The City of New York
THE HISTORIC RESOURCE
COMMISSION MEETING OF
3-4-2011
HAS BEEN CANCELLED
The next meeting will be held on
4-5-2011

12. No shows are a continuous nuisance
Never knowing if participants coming to the conference
or if they have all the details

13. Using multiple processes to book conferences,
people, audio visual equipment, catering and
housekeeping work orders

14. The complex and confusing world
of scheduling has been taking away
from companies’ success for far too
long…

15. The
Solution…

21. …Brings it all together

22. Scheduling
details on ALL of your conferences
1:00pm-3:30pm
myVRM Training
9:00am-11:00am
European Expansion

23. Cisco TelePresence
Schedule
a variety Room Only
of rooms

24. Reserve and automatically connect to
bridge ports

25. One Centralized Calendar
One Centralized Calendar

26. Accessible from Multiple Interfaces
Web Interface, Outlook and Lotus Notes Integration

27. Web Based Access

28. Create Conference

29. Conference Types

30. Custom Recurring
Past dates are grayed out
to avoid human error
Immediate, future, recurring
and custom recurring times
are never a problem, even
on a random date schedule

31. Select Participants

32. Select Rooms
Multiple level filtering
allows users to search
Ability to select rooms
rooms by various facets
in list or details view

33. Enable users to easily search for available rooms
Specific details of each room displayed

34. Manage Audio Visual Settings
Continuous presence
layouts
Default Endpoint
connection details prefills
and calls are automatically
launched to the bridge

35. Request Audio Visual Needs
Include delivery
and pick up times
and instructions
Real time inventory Total cost of items and
tracking services automatically
calculated

36. Audio Visual Work Order Details
Once submitted, AV work orders are sent to the AV Administrator for
tracking and fulfillment
Work orders can be
printed exported to
PDF and Excel

37. Request Catering Needs
West Coast
Location
Service type
East Coast shown according
Location to time zone

38. Request Housekeeping
Include start
and complete
times Add Special
Instructions
Notify host
of request

39. Custom Options
Add Special Instruction, PowerPoint's, Security Badges, and Documents

40. Preview Conference
Before submitting,
click any tab to edit
without losing data

41. Manage Conference
Ability to Clone, Edit, Export to PDF, and Save to Outlook
Real time status
of participants

42. View Complete List of Conferences

43. Search and Edit Conferences
Conferences may be posted as public or private

44. View Calendar
With proper permission
level, click conference
title to view details
Color-coding
shown according
to conference type

45. View Conferences Details

46. Simple Web Based
Easily create a
conference by inputting
only a few details

48. Conference Set up Email

49. Host Email

50. Room Reservation Email

51. Conference Modification Email

52. MCU Approval Request Email

53. MCU Reserved Email

54. UK Conference Invitation Email
Time zone and date
format automatically
changes according to
location

55. Emails Available in Multiple Languages

56. Conference Set up/ Modified in French

57. Available in Multiple Languages

58. myVRM in French

59. Manage
everything at your fingertips

60. Create user roles to assign approval levels
Additional approval levels can be sent to further secure rooms,
bridge ports and overall system use.
Organization Catering
Administrator Administrator
Inventory Housekeeping
Site Administrator Administrator
Administrator General User
General User

61. One or more administrators can be assigned
to oversee all scheduled conferences

62. Manage rooms and catering in one
seamless process

63. Quickly handles last-minute changes
and additions
1:00pm-3:00pm
myVRM Training
10:00am-11:00am
HR Conference
8:30am-10:00am
Demo
9:00am-10:00am
European Expansion
8:00am-9:00am
Marketing Conference

64. into your day-to-day environment

65. Easily adapts to the culture of your organization

66. myVRM’s open architecture provides a
seamless interface to coincide with your
current environment

67. myVRM is compatible with
all major manufacturer
model bridges

68. myVRM is modular in design, as your organization
grows, myVRM will grow right along with it

70. Tired of trying to juggle …
Paper-
Work
E-
Paper-
Phone
Mails
Work
Calls Phone
Calls

71. With myVRM, you have one tool that does it all – invites
participants, schedules resources, manages details and
produces reports for tracking and billing

72. Outlook & myVRM
Integration

73. Click new then meeting request

74. Invite Participants

75. Input Subject, Conference Time and Date

76. Click the myVRM Icon

77. Outlook Integration-Select Times

78. Manage
Manage AV Manage audio visual,
Settings catering and
housekeeping
work orders

79. Select Conference Type

80. Ability to view room availability
through the Outlook Room Calendar

81. Select Rooms
Click on Select
Rooms Icon

82. Search Rooms
Ability to search
rooms by various
facets

83. Search Rooms
Ability to search
rooms
alphabetically by
clicking on any tab

84. Show Favorite Rooms

85. Conference Room Details

86. Recurrence
Click
recurrence
icon

87. Recurrence Conflict

88. Recurrence Conflict Resolution

89. Click Appointment Icon
Add Special
Instructions

90. Add WebEx Meeting
Input WebEx
Specifics

91. Schedule Conference
WebEx details will
automatically appear
on Outlook invitation

92. Define your favorite rooms

93. Lotus Notes & myVRM
Integration
Integration

94. Lotus Notes Calendar
Click the preferred
A new calendar entry
page is opened after to
date on calendar
schedule a conference
clicking desired date

95. Calendar Entry
Sales Meeting
jhanson@myvrm.com; shanson@myvrm.com; ajohns@myvrm.com; sfields@myvrm.com; jjohnson@myvrm.com
acolodro@myvrm.com; mmiller@myvrm.com; lswartz@myvrm.com; bfields@myvrm.com
New York Sales Meeting.
Fill-in the calendar
entry as usual

96. myVRM Rooms
Sales Meeting
jhanson@myvrm.com; shanson@myvrm.com; ajohns@myvrm.com; sfields@myvrm.com; jjohnson@myvrm.com
acolodro@myvrm.com; mmiller@myvrm.com; lswartz@myvrm.com; bfields@myvrm.com
New York Sales Meeting
The myVRM Rooms button
displays the rooms that are
equipped with videoconferencing
equipment and are retrieved from
the myVRM conference
scheduling engine

97. Select myVRM Rooms
Click the cursor on the
space to the left of the
selected room, a check
mark will then appear to
the left of the chosen room
Click the cursor
Once the myVRM Room
buttontheselected the
on is desired
room
following display will
appear

98. Lotus Rooms
In a single conference
room selections from both
buttons are permitted
The Lotus Rooms button displays
the rooms in the organization
that are not equipped with
videoconferencing equipment
and is retrieved from the Domino
Rooms and Resources database

99. Select Lotus Rooms
When the Lotus Rooms
button is selected, select
rooms from the database
as the usually method

100. Lotus Notes – List of Availability

101. Select Conference Type
A menu selection ‘Conference
Type’ (red arrow) provides two
types from which to choose;
Room Only or Audio Visual.

102. Lotus Notes Recurring
The user selects the
repeat option and define
which recurrence is
desired

103. Advanced Conflict Resolution
Upon final “Save and Send Invitations”
myVRM will check all instances and if
there is any conflict will display a new
inside form with the list of instances,
the ones being in conflict highlighted
in RED

104. Advanced Conflict Resolution
For each The user the user is each
instance can select able
conflict and enter the
to either delete that instance or
resolution
define a new open time window

105. Advanced Conflict Resolution
Once all recurring conflicts have
been resolved, the user can “Save
and Send Invitations” and the
recurring pattern is now created

106. iPad & iPhone Integration

107. Schedule a Video Conference

108. View Calendar

109. Schedule a Video Conference right
from your iPad or iPhone
Enable
Recurrence
pattern

110. Select Rooms

111. Invite Participants

112. Review Conference Details

113. Summary of Conference

114. Invite
participants and track responses

115. myVRM makes it easy to send meeting
invitations and receive replies

116. Time zone conversion is automatic so you can
coordinate participants around the world

117. Keep conference data at your fingertips with
conference status tracking and e-mail reminders

119. The interface is customizable with colors, directories, even
news and events you want everyone to know about

120. Reporting
data for billing and analysis

121. Advanced Reporting
Real time, customizable reports allowing the management
of use of space, resources and costs

122. Pie Chart comparing connections between
IP and ISDN conference usage

123. Point-to-Point conference schedules and
multipoint conference schedules
The data is provided in a
tabular format and the
calculations are displayed in
a graphical representation

124. Column Graph showing total hours, number
of connections and IP, and ISDN hours

125. Area Chart Displaying Hours/Connects
Comparison

126. The IP Hours, using a different view
of a pie chart graphic

127. Bar chart relating connects, hours, IP hours,
and ISDN hours

128. Line graph displaying IP hours, connections,
and total hours

129. Room utilization ratio during working hours

130. Average attendee volume

131. Total electricity consumed during
conferences

132. Average electricity per attendee utilized
during conference

133. Ad-Hoc Reporting

134. Ad-Hoc Reporting

135. Ad-Hoc Graphs

136. Create instant reports with
nothing more than a click

137. Name and Run Reports

138. Go Green
with

139. Countless corporate dollars
are thrown away on travel

140. Save Our Planet
myVRM allows the user to save corporate dollars and be
green by booking virtual meetings

141. Your carbon footprint is increased
every time you drive, fly, or even use
public transportation

142. Reduce your carbon footprint

143. myVRM allows you to virtually
travel, reducing your carbon output

144. myVRM also allows you to record how
much carbon offset you’ve reduced

145. With myVRM, both
your business and
the environment win

146. Schedule A Live Demo
Call us at 516-935-0877
E-mail us at sales@myvrm.com