1. Luana Y. Claxton
137-09 Carson Street
Springfield Gardens, NY 11413
(646)-591-0302
luanaclaxton1@yahoo.com
lclaxton@kmh-integration.com
SKILLS:
Microsoft Office including Word, Excel, Outlook 2003 and 2010
WORK EXPERIENCE:
KMH Integration Inc Holbrook, NY November 2014-Present
Project Coordinator/Assistant (Part Time)
• Interacted with various vendors
• Ordered supplies for projects
• Scheduled deliveries of supplies and equipment
• Submitted daily reports for site supervisor to company’s President
• Maintained daily task list (Excel)
• Maintained coded time sheet for employees (Excel)
• Edit proposals for prospective jobs
Platinum Maintenance Inc. NY, NY October 2013-March 2014
Receptionist/Office Manager Assistant
• Managed Reception area
• Met and greeted all individuals who entered the office
• Ordered all pantry and office supplies via WB Mason for Platinum Maintenance
• Maintained Conference room calendar (Outlook) for all companies – Platinum Maintenance, Platinum Terrazzo, Palladium
Windows, Titanium Scaffold, Eastern Security and Allran Electric
• Trained 5 Interns (1 daily) from Cristo Rey High School
• Operated 15-line switchboard and interacted with all vendors
• Contacted building management via workspeed regarding any issues
• Assisted with distribution of Palladium Windows employees payroll weekly
• Checked and Maintained all copiers, printers and fax machines
• Maintained attendance and mail pickup calendar
• Received and distributed mail for all companies twice a day
• Was in charge of mailing all correspondence daily (Took mail to boxes in the building)
• Assisted Office Manager and Executive Assistants with ADHOC projects when needed
Glocap Temp Services (Catlin Inc.) NY, NY September 2012
Administration Assistant – Claims Dept. -Temp
• Liason for Travel arrangements (CLAIMS Dept)
• Adhoc projects for Claims –(Print, Scan and Mail letters for Senior Claims Examiners)
• Research policy numbers for Reinstatement and Cancellation policies and Scan to correct Catlin department offices
• Schedule and assist setting up VC meetings; Check and maintain all copiers, printers and fax machines
• Order coffee, office supplies and meals for meetings
• Check/Tidy conference rooms, pantry and supply room several times a day
• Receive and distribute mail, packages ;Go to Post office twice a week (Tues-Thurs) with Certified Mail (When necessary)
• Maintain Conference Room calendar (Outlook) for entire office
• Secure work stations for visiting employees when needed and place all visitors in building engine (Concierge)
• Request Access passes when needed
• Backup Receptionist when necessary
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2. Gardiner & Theobald Inc. NY, NY September 2008-September 2009
Office Manager/Lead Reception
• Managed Receptionist/Reception area
• Ordered all supplies for 15th
and 19th
floor offices; ordered weekly lunch for staff and meals for client meetings
• Received and distributed mail, packages etc.; Handled routine correspondence
• Maintained a log of all incoming/outgoing packages using project numbers
• Checked and maintained all copiers, printers and fax machines for 15th
and 19th
floor offices
• Edited minutes/proposals for directors and managers; Assisted with cost/project management reports upon request
• Maintained calendar and scheduled appointments; Maintained Conference Room schedule
• Contacted building management via Workspeed regarding any issues
• Meet and Greet all individuals who enter office; Interfaced with clients
W.P. Stewart & Co. Inc, NY, NY October 2005-August 2008
Receptionist/Switchboard Operator
• Operated 99-line switchboard; Interfaced with clients
• Maintained calendar and scheduled appointments
• Handled routine correspondence including faxes
• Maintained Conference Room schedule; Maintain employee attendance
• Contacted all messengers/couriers regarding incoming/outgoing packages
• Maintained copies of all travel itineraries
• Logged and distributed all client checks
• Assisted when needed for client breakfast and lunch meetings
Tribune Ent/WGN Cable, NY, NY November 2000-October 2005
Receptionist/Switchboard Operator
• Operated 40-line switchboard; Maintained Conference Room schedule
• Distributed monthly invoices to various Advertisement Agencies; Maintained Corporate files and documents
• Handled weekly schedule for all Superstation execs
• Assisted Credit Dept and Exec Asst. when necessary
• Contacted all messengers/couriers regarding incoming/outgoing packages
• Maintained calendar and scheduled appointments; Handled routine correspondence including faxes
Yours In Travel Personnel Agency, NY, NY April 2000-September 2000
Administrative Assistant
• Assistant to President and Vice President of Company
• Maintained calendar and scheduled appointments
• Handled weekly print advertising via Excel spreadsheets ; Assisted in creation of ads for Travel Trade magazines
• Interfaced with and assisted in screening of potential clients
• Maintained personnel files
New York County Lawyers Association, NY, NY September 1998-March 2000
Administrative Assistant/Receptionist
• Operator of a 47-line switchboard
• Provided all regular administrative duties including calendar appointments, correspondence, filing, etc.
• Scheduled receptions and events for NYCLA’s Committees and Sections
• Notified attorneys via telephone of special events and evening forums
• Assistant to NYCLA’s Membership and Continuing Legal Education Department when required
• Provided Customer Service assistance
Bowne Business Services, NY, NY February 1998-September 1998
Administrative Assistant/ HR Assistant
• Handled regular administrative support duties
• Modified and maintained employees records
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3. • Provided Customer Service assistance to employees
• Interfaced with employee’s regarding opportunities to increase their portfolio with a variety stocks and mutual funds
• Provided information to employees regarding 401(k) plan and options.
• Relieved Receptionist when necessary
REFERENCES FURNISHED UPON REQUEST Luana Y Claxton
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