District1090_Health&Safety and Protection SeminarNovember 2012

Spot The Hazards!

District 1090 H, S & P Seminar to Clubs

Health, Safety & Protection
Seminar / Surgery
…. is it Important to You?
Stephan (Helal) Stephan, District H & S Officer
Ken Diccox, District Protection Officer

14th November 2012


Seminar / Surgery

Domestics
• Welcome
• Fire Evacuation
• Toilets
• Mobile phones
• Break


Seminar / Surgery
Agenda
• Introductions
• Object of Seminar
• H&S Policy & Responsibilities
• RIBI Policy Booklet - July’10
• Risk Assessment … Practical
• Insurance
• Protection
• RI & District 1090 Website
• Club Actions & Responsibilities
• AOB

Responsibilities
Corporate Responsibility … Duty of Care
General Council
Secretary/CEO
Executive Committee
Health & Safety and Protection
Committee
Districts
RIBI (Governors)
H&S
Health & Safety Clubs
(Presidents)
and Protection
and Protection District Advisers
Advisers Club Advisers

District 1090 H&S Seminar to Clubs

RIBI Health & Safety
RI Policy
RIBI Commitments to:
a. Promote & encourage safe practice
b. Provide information & advice
c. Establish systems & procedures
d. Develop & encourage H&S communication
e. Exchange ideas & promote best practice

Rotary Clubs Responsibility to:
> Plan, organise & deliver in a safe manner


Health & Safety
Responsibilities
H&S management in Rotary is not an option
- it is an obligation
RAs - carried out & recorded
- perceived risk?
Risk assessments:
short, to the point
real issues
understood by all involved
cover H&S, Environment,
Safeguarding & Club Business interest

Health & Safety
Risk Assessment
Assessments reviewed
…before & after every event
…room for improvement?

Copies retained
…guidance for repeat events

…as evidence in event of a claim

Health & Safety
Risk Assessment


Health & Safety
Risk Assessment Template
Six Stages of a Risk Assessment
1. What might cause harm (Hazard)?
- visit location
2. Who might be harmed and how?
3. What chance someone might be harmed (Risk)?
4. What precautions? Are they adequate?
5. Record findings
6. Review RA as & when necessary
- particularly after the event

Health & Safety
Risk Assessment Template
Rotary Club/District - Health and Safety Risk Assessment Form
Ref No: ____ Task/Function: _____________________________ Location: ___________________________________________

Risk Assessor: _______________________ Date: __________ Persons at Risk: _______________________________________
Risk Levels:- L = Low; M = Medium; H = High (Use L-M, or M-H to indicate intermediate risk levels, if necessary)
(NB: Risk Levels in last column indicate anticipated scores after Action is taken)
Hazard Risk(s) Risk Current Control Measures and/or Risk
Level Level
(What might cause (What harm might be caused?) Before Action to Reduce/Eliminate Risk After
harm?) Action (Including action by whom and by when) Action
L/M/H L/M/H

Signed: _______________________________ Risk Assessor Signed: ________________________________ Project Manager

Date: ________________ Date: ________________ Review Date: ___________


Health & Safety
Practical

Test Case
(Unfortunately, we were unable to go
through this at the Seminar!)

Littlewick Green Show
Maidenhead

Health & Safety
Practical

LITTLEWICK GREEN SHOW – ANNUAL TOWN SHOW
Fruits, vegetables, Flowers & Cake competitions; Dog Show;
Various Stalls; Vintage Cars; Music; Food & Drinks, etc.

MAIDENHEAD THAMES ROTARY INVOLVEMENT
Skittles game; Books, Brick-a-Brac & Cakes stalls; Tombola;
children’s competitions; Shelter Box exhibition


Health & Safety
Practical
Previous H&S Seminar Brain Storm –
Potential Hazards Considerations
Availability of enough volunteers; Erection (stalls),
load-bearing tables; weight (carrying), Breakables;
Splinters of skittles
No alcohol to children; Adequate training, Access &
Egress (particularly vehicular); Back injury in
throwing - Players & Volunteers; Trip Hazards;
Injury from flying objects ; Driving pins in the
ground -Thumbs injury & services underground;
No electricals unless PAT inspected or low voltage;
Spectators - Delineation & Back stop; Potential
money robbery - cash handling; Integrity of
equipment used; Discipline Regime

Health & Safety
Practical
Potential Hazards Considered (Cont)

Food Preparation
Transport from homes; Poisoning; Allergies; Injuries
from heating
Temperature control; Wasps; Hygiene of operatives;
Health Certificate provision (Home Cooking)


Health & Safety
Practical
Potential Hazards to be considered (Cont)

Field Games –
Children, Races, Skittles, Basketball
Availability of first aid station; Ailments & minor
accidents; Hands contamination; Obstacles;
Numbers and homogeneity of participants;
Supervision (and behaviour); Weather issues


Health & Safety
Practical

District 1090
H, S & P Seminar to Clubs

Seminar

Insurance


Insurance
RI Insurance
Every Rotarian & volunteer
has insurance cover
… which provides a safety net
BUT:
Insurance is not a licence
for unsafe activities

NB – H&S rules never to be used to restrict or cancel events


Insurance

H&S
blamed to
cancel lots of
fun events

Victims:-
Plastic duck races, village fetes, banning of conkers,
firemen's poles, park benches & even Morris dancing

Insurance
Insurance & the Rotary Clubs
• Sutton Winston Insurance Brokers www.suttonwinston.com
• Blanket Insurance - covers Rotarians & volunteers
• For All Rotary Activities; Excludes:-
- Fireworks Displays (unless by Specialists)
- Equipment Insurance
- Cancellations & Abandonements
- Weather Insurance
- Prize Indemnity


Health & Safety
Insurance
Insurance & the Rotary Clubs
• Covers all traditional Rotary Activities
• Excludes:
- Aviation, hot air balloons & parachute
- Bungee Jumping & Abseiling
- Marine & water-borne risks
- Motor racing
- Use of vehicles on & off public highways
- Any deliberate Acts or omission
- Contract conditions by others imposing Rotary liability

Insurance
Insurance Policies
- Death, injury & damage
… £20m Public & Product liability for any one claim
… £10m Employer’s liability (includes £1m Stallholder liability)
- Regalia & Money – Loss or damage to Regalia & money
… £1K to £5k maximum
- Officers & Club Indemnity – wrongful acts of officers
… £500K per claim – max £2m
- Legal Expenses – criminal prosecution
… £50K limit of Indemnity for defence
- Libel & Slander – Club Publications
… £500K for damages costs & expenses
- Personal Accident – Rotarians & Volunteers
… £7.5K to £125K for death and injuries / loss of limbs

Seminar

Protection

Ken Diccox

Seminar

27

Seminar

Introduction
• The Protection of Freedoms Act 2012
• These changes come into effect from 10
September 2012.
• The term ‘Regulated Activity’ is being
redefined to focus on work which involves
close and unsupervised contact with
vulnerable groups.
28

Seminar

Merger of Services
• Criminal Records Bureau (CRB) and the
Independent Safeguarding Authority (ISA)
will merge into a single organisation - the
Disclosure and Barring Service on 1
December 2012 (DBS).

29

Seminar
Changes
• Applications for either standard or enhanced
checks can only be submitted for aged 16 years or
over.
• Lead Signatory or Counter Signatory must be 18
years or over.
• Additional Information will no longer be sent to
Counter Signatories as part of the Enhanced
process. This may be sent separately by police.
• Vetting and Barring scheme registration for
continuous monitoring has been repealed.

Seminar
Registered Body Setup
Lead
Countersignatory

Countersignatory Countersignatory

Authorised
Person or
ID Checker

RB Guidance
31

Seminar
Roles of a
Countersignatory
• Determine entitlement to a CRB check.
• Establishing the true identity of the applicant.
• Ensure that the application form is correctly
completed.
• Secure point of contact for receipt of
sensitive information.
• Adhere to the Conditions of Registration and
Code of Practice. H, S & P Seminar to Clubs
32

Seminar
Regulated Activity for Children
The new definition of Regulated Activity relating to
children is set out in three parts:
(What they do - Activities)
1. Unsupervised activities: teach, train, instruct, care for
or supervise children, or provide advice/guidance or
well being, moderate a public electronic interactive
service or drive a vehicle only for children carried out on
a frequent, intensive or overnight basis. An individual
carrying out activities as above, under reasonable
supervision by another person who is also engaging in
Regulated Activity is not undertaking Regulated Activity. 33

Seminar
(where they work – Establishments)
2. Work for establishments schools, nursery schools,
childcare premises Children’s Homes/Centres with
the opportunity for contact with children carried out
on a frequent, Intensive or overnight basis. A
volunteer carrying out supervised activities under
reasonable supervision by another person engaged
in Regulated Activity is not undertaking Regulated
Activity. This does not apply to paid employees.
Code of Practice
34

Seminar

Who they are: (specified position)

3. Providing Professional Health Care, Personal
care, Registered childminders and Foster
Carers, Management, supervision of those
engaged in a Regulated Activity.

35

Seminar
Entitlement to a Disclosure
Those in Regulated Activity with children.

o Actual or Prospective foster parents
o Persons aged over 16 living in the same
household as a foster/prospective foster parent
o People who provide or wish to provide
- childminding
- or day care

36

Seminar
What is a Regulated Activity?
Regulated Activity is a statutory term used to
describe working or volunteering with children or
adults.

It covers any work, whether paid or unpaid, which
is carried out on a frequent, intensive or overnight
basis but does not include family or personal
arrangements.

37

Seminar
….frequently, intensively
and/or overnight
• Once a week for most services, but once a
month or more for health and social care
services involving personal care.

• Takes place on 4 days in one month or more.

• Overnight between 2am - 6am.

38

Seminar
Regulated Activity – Adults
The new definition no longer refers to the word
‘vulnerable’ for regulated activity relating to adults.

The specified establishment e.g. Care Home, has
been removed – the focus is now on activities - not
where the activity takes place.

The frequency test has been removed – an individual
only needs to engage in activities listed below once to
be carrying out regulated activity relating to adults.
39

Seminar
The definition focuses on those activities, which
should they be needed by any adult - mean that
an adult is considered vulnerable at the point of
receiving them:
o Healthcare for adults provided by, or under the
direction/supervision of a regulated health care professional.
o Personal care for adults involving hand-on physical
assistance with washing and dressing, eating, drinking,
toileting, prompting and supervising an adult with any of these
tasks because of their age of disability, or teaching others to
do this task.

Seminar
o Social work – provision by a social care worker which is
required in connection with Health Services or Social
Services.
o Assistance with an adults cash, bills or shopping because
of their age, illness of disability arranged via a third party.
o Assisting in the conduct of an adults own affairs under a
formal appointment.
o Conveying adults for reasons of age, illness or disability
to, from, or between places where they receive healthcare,
personal care or social work arranged by a third party.


Seminar
• An adult is defined asnot changing
What is a person aged 18 years
and over.
• A person whose role includes the day-to-day
management or supervision of any person
engaging in Regulated Activity, is also in
regulated activity.
• Regulated activity relating to adults excludes any
activity carried out in the course of family
relationships, and personal, non commercial
relationships.


Seminar

Website


Website

• District 1090 Website
• Health, Safety, Protection & Environment
• Club websites linked, if RIBI template
• Policies, RA templates & Examples
• Updates notified, if advised


Website – District 1090
Home / Events / Photo Galleries / District Team / Areas in this District/ Club List / Contact Form / Members Login

Welcome to Rotary International District 1090
Diary Pages Find Us on...
Membership End Polio Driveathon Rotary District 1090

Community & Vocational Services
International Service
raises over £14,000!
New Generations
Rotary Foundation
Queen unveils Jubilee
Thanks for Life
sculpture in Windsor
Marketing, Public Relations & Communications
News
Press Releases
Executive and Council
District Committees
Health & Safety, Protection, Environment GB Paralympians give
support to Ending Polio
District Conference 2012
Speakers' Corner
RI Convention Bangkok 2012 Read DG Judith's News Blog
Inner Wheel District No 9
RotaractDistrict 1090
Member Area H, S & P Seminar to Clubs

District 1090 Website
Home | Health & Safety, Protection, Environment
The District Specialists Officers may be members of a full District Committee, others do not serve on any
committee. For ease of access all Specialist Officers are listed here, and can be contacted using their
email buttons. Those not attached to any committee have their information pages here (see, blue
menu bar on the left). All Specialist pages can be accessed by clicking on the relevant icon below.

Sub-Groups:
Health and Safety
Health & Safety Child Protection Environment
Other Links Committee members:
District Health & Safety Officer: Rtn. Helal (Stephan) Stephan - Maidenhead Thames
All Committee Reports
District Protection Officer: Rtn. Ken Diccox = The Rotary Clu of Faringdon & District
RIBI Environmental Officer: Rtn. Anne Cooper - Reading Matins
Rotary International RIBI Finance and Insurance Adviser: Rtn. Richard Kay - Reading Abbey
District Welfare & Family Officer: Rtn. Philip Fletcher - Henley-on-Thames
Links to other sites RYLA Award Administrator: Rtn. Carole Lowe - Reading
RYLA Special Needs Brian Middleton Award : Rtn. Stan Eldon - Caversham
District Constitutional Adviser: Rtn. Rodney Huggins (Founder) PHF - Loddon Vale


District 1090 Website
Home | Health & Safety, Protection, Environment | Health and Safety
Safety issues concerning the organisation of Club and District Events
As Rotarians, we can have fun in a responsible way as long
Reports: as we plan our events sensibly. We all have a duty of care
for the Health & Safety of ourselves and others.
Insurance and the Rotary Club Furthermore, in order to secure RIBI insurance cover, clubs
are required, in the event of a claim, to demonstrate that
RIBI H&S Risk Assessment they have undertaken H&S Risk Assessments and are
managing all H&S aspects of events organised, including
Form - Template Protection, where applicable.

RIBI H&S Policy for Clubs & Clubs are increasingly trying new ways to raise funds and /
or get involved in the local community. Three H&S
Districts - July 2010 Seminars / Surgeries for District 1090 Clubs have now been
held in Nov '11 and April '12 to offer Club H&S officers,
Other Links Committee Chairs and all those involved in H&S in any way
an opportunity to share and learn from each other.
All Committee Reports Resources to help Clubs plan successful events are now
available through the blue menu bar on the left hand side of
RIBI this page. These include H&S Policy, Insurance details and
templates for Risk Assessments. A copy of the PowerPoint
Rotary International presentation of the April 2012 H&S Seminar is also
included. Good examples of H&S templates and Risk
Assessments of various Club activities will continue to be
Links to other sites uploaded on this website for guidance, as and when these
become available. Please keep them coming! Thank you.


Seminar

Summary
Corporate Responsibility … Duty of Care
H&S management is not an option - it is an obligation
Plan & organise in a safe manner
RAs - carried out & recorded
Blanket Insurance covers:
- Rotarians & Volunteers
- Most Rotary Activities, but with exceptions
Must ensure proper Protection Code of Behaviour
H&S is Common Sense

Seminar

Club Actions / Responsibilities


Club Actions / Responsibilities

1. President signs RIBI Health & Safety Policy
- Lodged with Club Secretary
2. Read RIBI Insurance & Protection guidance
- All Clubs have been issued with H&S and
Insurance guidance, probably held by the
Club Secretary or Treasurer
3. Advise Club Committee Chairs accordingly
4. Appoint Club H&S and Protection Officer(s)



Club Actions/Responsibilities
5. Club Health & Safety Advisers co-ordinate risk
assessments relating to all Club activities/projects
6. Ensure Risk Assessment is undertaken for every
Club event, AND
- make sure the events are recorded in Club
Council Minutes or records
7. Further copies of Guidance on H&S and Protection
issues can be obtained / downloaded from the
District & RIBI Website

Seminar

Thank You
Any Questions?
HelalStephan@aol.com
Tel. 01628 783318
Mob. 07872 820818
KenDiccox@talktalk.net
Tel. 01367 820467

District1090_Health&Safety and Protection SeminarNovember 2012

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District1090_Health&Safety and Protection SeminarNovember 2012