1. Accessing Library and
Information Materials
At the end of this
tutorial, you will be able
to:
• Find materials in the
Linscheid Library
• Print full-text articles
• Order materials via
Interlibrary Loan
2. About this Tutorial
Students:
This tutorial will:
• help you locate materials in the library
• help you find articles in online databases
• show you how to order materials through our interlibrary loan service
It should take you about 20 minutes to complete
Faculty:
• This tutorial was made using Microsoft PowerPoint 2007.
• This purpose of this tutorial is to familiarize students with the university’s online
catalog and the physical location of the materials, and provide brief overviews of
how to print full-text articles found on the library databases and how to utilize
interlibrary loan services.
This tutorial meets the following ACRL standards:
1.1.c 2.1.c
1.2.b 2.1.d
1.2.c 2.2.b
2.1.a 2.2.e
2.1.b 2.3b
3. What to watch for…
Checkpoints – Notes –
These are opportunities to These are to let you know
test your knowledge and there is important information
check your progress. you need to know about what
is being covered.
4. The online catalog helps you find
books and other materials, while
searching the databases helps
you find articles and other helpful
information.
Now that you’ve found
what you want, how do
you actually access the
materials? This tutorial
will show you!
5. Generally, there are three ways to access information:
…in the physical library,
…electronically,
…via Interlibrary Loan (ILL).
This tutorial will discuss these three options.
6. When you search the CatPac (ECU’s online catalog), you
generally search for books or government documents.
Each item has a
call number.
Call numbers
• are a unique number for each item
• tell you the location of the item
• are based on a letter/number system
• are arranged by subject
7. Reading Call Numbers
The first section of the call number represents the
subject of the book. The second section often
represents the author's name, and the last section is
generally the date of publication.
In this example of a call number, the
book is "What you need to know
about developing study skills" by
Marcia J. Coman published in 1991.
LB2395 represents the subject
(Methods of Study), .C65 represents
the author's last name (Coman), and
1991 is the year of publication.
8. Shelving/Filing Rules of Call numbers
Single letters are filed before double letters:
--------------------------------------------------------------------
The second part of a call number is made up of a number that may
have one or more digits. This line is read numerically.
A call number with a smaller number is shelved before one that has a
larger number. Some of these numbers may be divided by a decimal;
these are also read numerically.
9. Test your skills:
Click the book below and see if you can put the
books in order according to the call numbers.
10. Sometimes the GREAT!
library may not So now what
do I do?
have a book you
are looking for.
You can request the
book through
interlibrary loan, which
you will learn about
later in this tutorial.
And if you think this is
a resource that the
library should own, you
are welcome to
suggest a purchase.
11. Searching Databases
When you are searching for journal articles, there are
several possible ways to access the actual article. In the
search result below, the article is available in HTML Full
Text, PDF Full Text, and on the shelf in the library
(represented by the CatPac logo).
Let’s look at these options one at a time.
12. HTML Full Text
HTML Full Text gives you all the text of the article but will not give
you the formatting of the original article.
If the article contains graphs, tables, pictures, etc, you will most likely
not see these in the HTML version.
13. PDF Full Text
The PDF Full Text version will give you
an exact copy of the original document,
including all pictures, graphs, charts, etc.
14. To print a PDF
document, click on the
printer icon in the PDF
menu.
15. Library CatPac
In this example, you also see a link to the CatPac. This means that
Linscheid Library has some issues of this journal. The library may
have started or stopped the subscription before this article was
available.
If you click on the link, you will see what issues of this publication the
library has.
16. The journal title is
Library Trends.
The volume number is
58.
You can see that the
library has this volume
on fiche.
17. Sometimes, you find articles that you cannot access through full text, and
the library does not have a copy.
In the example below, there are no links to full text and the library does
not have the journal.
What do I
do now?
Don’t stress! There is another option. Many of
the databases have an interlibrary loan or ILL
option built in. Interlibrary loan is a service
available in most libraries.
To use Linscheid Library’s ILL service, you must
currently be a student, or faculty or staff
member.
18. Requesting ILL
First, make sure the library does not have the material
you are looking for.
Just because what you are looking for isn’t in the
database, doesn’t mean that the library doesn’t have
a copy. A quick check of the CatPac could save you
a lot of time.
19. Interlibrary Loan Form
By selecting the ILL icon
you will get this page, which
already has most of the
information filled out for you.
You fill out your personal
information and click submit.
The library that fills your
request will create a PDF
copy of the article and send
it to your email address.
20. Interlibrary Loan
It takes time to process ILL
requests and have the
information sent to you.
Most ILL items take anywhere
from 3-7 days for
processing, so when you fill
out the form you need to give
them at least a week or they
cannot process your request.
21. For some databases there isn’t a built-in ILL option. In this case, you
may order the article (or other types of documents, like books the
library doesn’t own) through the library website.
22. If you need to order something
other than a book or an
article, click the link to the ILL page
to access other types of forms.
Then choose the
appropriate
form.
23. Interlibrary loan services are only available to
ECU students, staff, and faculty.
To prove your ECU affiliation, you’ll have to login
with your last name and the last 6 digits on the back
of your ID card.
24. Fill out the form as completely as possible.
Use the citation from your search to find all the
relevant information.
25. That’s all there is to it! ILL will inform you via your
CAMPUS email address when your materials arrive. The materials
should be picked up at the Circulation Desk as soon as possible.
The Linscheid Library does not charge a fee for interlibrary loan
services. Occasionally materials can only be received from a
library that charges lending fees. You would be responsible for
these charges, but you will be notified before we process the
request. You can then decide whether or not to proceed.
26. In this tutorial you learned
how to:
• Find materials in
Linscheid Library
• Print full-text articles
• Order materials via
Interlibrary Loan
