1. So what is Google Apps?
Lena Arena
ICT Consultant K-12
9582 2851
carmelina.arena@det.nsw.edu.au
2. Google Apps
Google Apps is a collection of web-based programs and file storage
that run in a web browser, (e.g. Internet Explorer) without requiring
users to buy or install software. Applications include:
Communication tools (Gmail, Google Talk, and Google
Calendar),
Productivity tools (Google Docs: text files, spread sheets, and
presentations),
Google Sites (to develop web pages).
3. Google Apps
• Available to all teachers and students through the DEC
portal…soon!
• Not all Google applications will be available e.g. blogger
• Seamless integration – no need to create separate gmail
account for access
• Latest version of Internet Explorer recommended or Google
Chrome – Internet Explorer 8 no longer supported
http://support.google.com/a/bin/answer.py?hl=en&answer=33864
• 5Gb of storage space
4. Core Google Applications
1. Drive – cloud storage
2. Docs in Drive:
• documents
• forms
• presentations
• spreadsheets
• drawing
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5. Core Google Applications
1. Sites – creating web sites
• Teachers create the site and students may edit
2. Groups
3. Contacts
4. Calendar
5. Gmail
6. Additional Google Applications
1. Finance
2. News
3. Maps
4. Custom Search
5. Books
6. Google Translate
7. Google+ - social networking
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7. DEC Google Apps Professional Learning Site
https://sites.google.com/site/appsforeducationdec/docs
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8. Support – Learning Systems Site
https://detwww.det.nsw.edu.au/it/learnsyssupport/googleapps/index.htm
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10. Google Drive
• https://drive.google.com/start#home
• Access, organize, and share files from any
device, anywhere.
• Integrates with Gmail, Google Docs, Picasa,
Google+ and other Google apps
• Documents edited in real time, allows
collaboration on documents
• Creator determines level of access to files e.g.
view, comment, edit
11. Google Docs
Files can be shared and edited with others
Accessible from any computer with internet
access
Files can be uploaded/downloaded to/from
Google Drive
Google documents can be downloaded as
Word documents
Google docs created with your personal gmail
account can be transferred to
GoogleApps@DEC
12. Google Docs Uses
• Collaborative writing between students
• Group work – ability for multiple users to work on
one document in real time
• Can be used for faculty or executive meeting
minutes
• Security can be set to include specific users if
necessary
• Ability to set security for sharing within DEC only
14. Google Forms
• Staff, student and/or parent surveys and
questionnaires
• Forms for school procedures e.g. bullying,
behaviour management
• Tests – pre or post
• Collating student subject selections
• Can be embedded into websites, wikis,
blogs, Edmodo, Moodle etc
15. Google Forms
• Data automatically collated into a Google
spread sheet
• Several form templates available
• Link can be emailed or placed on a website
• Add-ons available – Flubaroo can be used to
mark tests created using Google forms
• Google Form Example
http://bit.ly/SurveyWHS
16. Google Presentation
• Create presentations – similar to PowerPoint
• Check internet browser – earlier versions of
Internet explorer will need an add-on for
presentations to display correctly (Google
Chrome Frames)
• Google Presentation Example
http://bit.ly/WHS_PP
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17. Tips
• Always have files saved on more than one
device and/or place
• Change passwords on desktop and mobile
applications when you change your DEC portal
password.
18. Advantages
1. Accessibility:
• Anywhere
• Anytime
• Anything
2. Auto save
3. Instantaneous collaboration and sharing
options – collaborate with colleagues
within/beyond school/state/country
19. Advantages
1. Variety of apps to suit a variety of purposes
2. Cloud storage – access to documents 24/7
from any computer and/or mobile device
3. Easy to share
4. DEC support – Google Champions
(regional)
5. Goggle Drive app available for
iPhone/iPad/Android
20. Other cool stuff…
• Creating narrated tours with KML Touring in
Google Earth 5
• Available on all DEC computers
• Free download
• Version 7 now available.
21. Questions? Need More Information?
Lena Arena
ICT Consultant K-12
Carmelina.arena@det.nsw.edu.au
Phone: 9582 2851
