10. Job Description
o What do you need this person to do/be responsible for
in your company?
11. Job Description
o Confirm Position Title
Office Manager = Operations Manager
Office Coordinator
Operations Coordinator
12. Job Description
o Bullet Pointed List of Tasks/Responsibilities
“Any other projects or tasks as needed or assigned by
management”
13. Job Description
o Introduction to the Job Description
Company Description + Job Summary (4-5 lines max)
14. Executive Assistant & Recruiting Researcher
Position Summary
The Executive Assistant & Recruiting Researcher will be a key support role to the Executive Director and
also help coordinate the overall recruiting process. This person will work closely with the Executive
Director and the Client Relationship Director Staff to create an efficient process for finding quality
candidates, ensuring that our candidate interviews are moving along smoothly, and helping us to manage
interviews, and client/candidate job offers. This role is an operations support position.
Duties & Responsibilities
1. Work as direct support position to Executive Directors in everyday management of the KCO
office, recruiting process, and marketing/new business development for KCO
2. Participate in the candidate sourcing process
3. Find, interview and submit qualified candidates to KCO Director staff
4. Work closely with Client Relationship Directors to assist with client management (to include
interview scheduling, submittal package creation, etc.)
5. Participate in the on-line recruitment system
6. Create job descriptions and job ads
7. Manage job posting process for Monster, Linkedin and other on-line sites and newspapers
8. Manage internal lists
9. Attend on site and off site events, meetings, dinners as needed
10. Manage client database (Enter new clients, keep updated contact information on existing)
11. Conduct research on potential clients and areas for company growth
12. Help coordinate additional Marketing or Operational projects/scheduling/research as
needed by Marketing Manager and Shared Services Executive Director
13. Answering phones (medium volume phone traffic)
14. Contribute ideas, innovation and feedback to the overall growth of the company
15. Help as needed in any additional task or project
19. AD
Executive Assistant & Recruiting Researcher Needed!
KCO Resource Management is an innovative family owned recruiting company, located locally in the
heart of Clifton Park, NY. A new is being The Executive Assistant & Recruiting Researcher will be the key
support role to the Executive Director. This person will help coordinate the overall recruiting process and
will work closely with the Executive Director and the Client Relationship Director Staff to create a smooth
process for finding quality candidates, helping us to manage interviews, and client/candidate job offers.
This dynamic role is in a fun, open, small business environment!
Required Experience
1. Bachelor’s degree
2. High level of Organization, Dependability, and sense of responsibility
3. Experience in an office setting
4. Great phone and communication skills
5. Ability to think independently but work well in a support role
6. Motivation to do a good job!
Desired Experience
7. Intermediate to Strong technology troubleshooting skills is a HUGE PLUS
8. Prior recruiting/sourcing experience is a plus but not required
9. Passion for helping others find jobs and place candidates
10. Desire to work in a fun, open office environment where a job well done is rewarded!
Contact: Please send resume and letter of interest to Stacey Carey at scarey@kcoresource.com
31. Choosing Quality Candidates
o Searching for resumes and posting positions
o Is it local?
o Is it a general or specific position?
32. Choosing Quality Candidates
o Techniques for reviewing resumes
o Look at most recent position
o Look for experience in the field
33. Example of a resume that IS effective
Bob Jones
555-555-5555
5 Lake Ln, Small Town, NY
Bob.jones@aol.com
Objective
Seeking full time permanent employment at a stable growing company. Utilizing my experience to truly make a difference in the organization.
Experience
May 2003 – Dec 2011
Zila Inc.
Batesville, AR
General Manager
▪ Review financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost
reduction and process improvement.
▪ Implemented a performance management based review process with KPI’s across all functional areas.
▪ Establish and implement departmental policies, goals, objectives, and procedures, conferring with board members, organization officials, and staff members as necessary.
May 2002 – May 2003
Archibald Brothers International
DeLand, FL
VP Research and Development / QA
▪ Monitor development of new products to ensure products developed meet requirements of the targeted market.
▪ Communicate quality control information to all relevant organizational departments, outside vendors, or contractors.
▪ Generate and maintain quality control operating budgets.
Aug 1985 - May 2002
Yarnells Ice Cream Co., Inc.
Searcy, AR
Director of Research and Development / QA
▪ Gather data on competitors and analyze their prices, sales, and method of marketing and distribution.
▪ Collect and analyze data on customer demographics, preferences, needs, and buying habits to identify potential markets and factors affecting product demand.
▪ Develop new or improved ways of preserving, processing, packaging, storing, and delivering foods, using knowledge of chemistry, microbiology, and other sciences.
Education
1982 – 1985
ASU, UCA
Beebe, Conway AR
▪ Biological Science
34. Choosing Quality Candidates
o Looking for “Red Flags”
o Grammar/Spelling/Presentation
o Gaps in employment
o Job Hopping
o No progression
o Unusual format
35. Example of a resume that is NOT effective
Joe Smith
1 Albany rd
Small Town, ma.
Phone. 111-111-111
Joe.Smith@msn.com
CAREER QUALIFICATION
30 years experience in the field of industrial maintenance 8 years as a supervisor
EDUCATION AND TRAINING
******* high school / Worcester vocational tech ,electrical,welding,machine tools
CMEA supervisory practices 1and 2 / krones labeler and video jet factory training
SKILL’S
Electrical motors and controls, welding, plumbing, HVAC, machine tools, AC, DC, and mechanical speed drives, PLC’s, pump repair and
installation,hydrolics, phnumatics, preventative maintenance software, computerized inventory
EXPERIENCE
1998 to present – maintenance mechanic – high speed packaging and processing in the food industry
1995 to 1994- maintenance supervisor-in the plastic extrusion industry
1984 to 1985- maintenance electrician in the machine tool industry
1983 to 1984- maintenance millwright in the electroplateing industry
1979 to 1981- maintenance electrician and welder in the fastener manufacturing indusry
36. Choosing Quality Candidates
o Job Requirements/Logistics
o Education
o Years of Experience
o Salary Range
o Relocation
