• Assists with marketing and financial analysis team to create marketing-related collateral pieces including offering memorandums, proposals, flyers, and postcards. • Manages and documents all property due diligence files. Uploads and maintains due diligence files on property website. Provides file access to buyer/seller as required.
1. Notice of Position Available
October 3, 2012
POSITION TITLE: Transaction and Marketing Assistant
DEPARTMENT: Brokerage (Hashimoto/Grooters Team)
REPORTS TO: Meredith Suter
LOCATION: 1800 Larimer Street, Suite 1700, Denver, CO 80202
POSITION DESCRIPTION
The Transaction and Marketing Assistant performs a broad range of administrative duties for a team of brokers.
POSITION RESPONSIBILITIES
Assistant Responsibilities:
Provides accurate and current pricing and property information on listings or transactions (with specific
prior approval from broker).
Orders demographic reports for specific properties and extrapolates information for offering memorandums
and proposals.
Links PDF versions of completed marketing collaterals to database record.
Creates and queries selected investor mailing lists.
Creates and maintains property listing websites.
Maintains, updates, queries and posts marketing tools to team website.
Responds and logs requests for information from investors and brokers.
Assists with marketing and financial analysis team to create marketing-related collateral pieces including
offering memorandums, proposals, flyers, and postcards.
Maintains, updates and queries team databases.
Manages and documents all property due diligence files. Uploads and maintains due diligence files on
property website. Provides file access to buyer/seller as required.
Escrow & Closing Responsibilities:
Manages the escrow process for specific deals
Creates timelines for purchase contracts and keeps contract dates updated and in compliance
Requests copy of receipt of earnest money deposits
Orders preliminary title work for each active property
Reviews title work for requirements and exceptions
Reviews surveys for compliance with title work
Verifies work is in progress on loan applications, appraisals, property inspections and environmental
reports
Verifies release of inspection, books and records, title, financing, survey, environment and property
insurance contingencies
General Responsibilities:
Drafts accurate and professional correspondence, proposals, leases, contracts and special projects.
Prepares updates and distributes weekly marketing reports to owners with broker approval.
Tracks and expedites contract documents to ensure the final execution of transactions as directed by
brokers.
Utilizes company provided templates and tools to prepare production-ready marketing and pitching
materials for presentations, broadcast emails, postcards, invitations, brochures and updates as needed.
Interfaces with marketing team as needed to meet deadlines.
1800 Larimer Street; Suite 1700, Denver, CO 80202 T 303.892.1111 F 303.892.6338
www.newmarkkf.com
2. Page 2
Notice of Position Available: Transaction Manager/Analyst 9/5/12
Maintains impeccable records management systems for brokers by working within the defined overall
company file structure.
Coordinates travel arrangements as necessary. Prepares expense reports when appropriate.
Proofreads documents for quality control.
Completes and distributes accurate booking sheets for all transactions.
Ensures contact information is accurate for individual broker databases and for the corporate database
related to broker’s clients.
Maintains high proficiency level for all commonly used software programs including Microsoft Word, Excel,
PowerPoint, Outlook, InDesign and Illustrator.
Performs other duties as assigned.
APPLICATION:
Please notify Andrea Cahoon, HR Manager, at (303) 260-4355 if you are interested or know someone who might
be interested in this position. Candidates may email resume and cover letter to: hr@newmarkkffr.com. We
conduct pre-employment, post-offer background checks. We participate in E-Verify to verify identity and
employment eligibility. Benefit information is available by request.