1. Kristin A. Caballero
Orange, CA 92866
714-235-4497
kac010107@sbcglobal.net
MANAGER OF ACCOUNTS PAYABLE
Senior Accounts Payable Manager with 20 years of corporate accounting and management experience in the
Private, Public and Commercial business sectors. Hands-on manager with expertise in:
• Multi-property disbursements
• Auditing and compliance
• Team development
• Invoice and payment workflow
• Cash flow management
• W’9’s; annual 1099 reporting
• Oracle, Epicor, Coupa, Refund Manager, MS Excel, MS Word, Timberline, and AS400.
PROFESSIONAL EXPERIENCE
Manager of Accounts Payable – Smile Brands, Inc., Irvine, CA 1/12 – present
Recruited by a national dental service organization to manage the Accounts Payable and staff of 15 for over 350
dental offices located in 18 states.
• Manage $200 million in annual disbursements, processing an average of 10,000 manual invoices and
10,000 automated invoices monthly
• Guided team on roll-out of automated Coupa purchase order system in May 2013, replacing an outdated
manual process
• Trained and transitioned team from Epicor accounting software to Oracle in February 2014
• Collaborated with Credit Services department in June 2014 to convert Smile Brands Finance refunds into
one single daily file, resulting in the elimination of hundreds of manually prepared paper check requests
each month
• Created utility checklist in 2012 for 350 dental offices, eliminating missed payments and executing service
cancellations upon lease terminations
• Improved annual cash flow by adjusting payment terms, shifting the monthly forecast from a negative 1
million dollars to a positive 2 million dollars
• Oversee vendor set-up, W-9’s and annual 1099 reporting
• Upload daily disbursement file to bank and approve or deny positive pay exceptions
• Direct the Accounts Payable team with clear communication and efficient procedures, both verbal and
written, to convey expectations and obtain good results
• Encourage AP team to improve on individual performance as well as team work in order to uphold high
standards and achieve common goals
• Demonstrate strong ownership and follow-through toward responsibilities, taking initiative to complete tasks,
requiring minimal supervision
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2. • Continuous efforts to find new and more effective approaches to Accounts Payable processes
• Maintain trusting and dependable relationships with both corporate and on-site managers, actively
promoting company policies and procedures
• Attentive to all departments and external offices, providing quick responses and knowledgeable assistance
• Consistent with work performance, putting forth good quality and productivity, accomplishing tasks and
meeting deadlines
Accounts Payable Manager – Headlands Reserve LLC, Dana Point, CA 4/05 – 12/11
Recruited by Headlands Reserve LLC in 2005 for a newly created position as its Accounts Payable Manager and
Senior Accountant.
• Implemented all aspects of the new Accounts Payable department, including: Installed and integrated
Timberline accounting software; created General Ledger, Accounts Payable, Job Cost, and Cash
Management accounts and cost codes; established invoice and payment procedures.
• Manage accounts payable staff: Hire, train, supervise, and review. Terminations, when necessary
• Motivate staff by encouraging team interaction as well as individual goals
• Supervise vendor disbursements totaling over $30 million annually
• Review invoice batches prepared by accounts payable staff to insure accuracy
• Enforce department policies and procedures to insure timely workflow and payment cycles
• Maintain vendor master file and W-9 records; prepare 1099-MISC forms; resolve IRS issues
• Book monthly and year-end accounts payable accruals; perform month-end close
• Interact with internal and external customers to insure compliance
• Audit and resolve invoice and payment discrepancies
• Assist controller with monthly funding requisitions
• Approve check requests submitted from internal departments
• Attend monthly meetings with team members to suggest and implement process improvements
• Monitor vendor insurance certificates for appropriate liability coverage
• Approve wire transfers between various banking institutions
Accounts Payable Manager – DR Horton, Inc., Irvine, CA 5/04 – 11/04
Recruited by DR Horton, a prestigious national homebuilder, to manage 4 Accounts Payable processors for its
Irvine division, as well as perform specialized accounting duties.
• Organized department workloads and schedules to shorten payment cycle
• Implemented invoice auditing procedures to prevent overpayment or payment for
unauthorized work; structured a checks and balance system within the department before releasing
payments
• Prepared daily journal entries for homebuyer deposits and option cash receipts
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3. • Established utility accounts and communicated with utility personnel for all projects
• Reviewed and approved project funding requests prepared by Accounts Payable
Accounting Consultant – Richmond American Homes, Irvine, CA 8/03 – 5/04
Retained by Richmond American Homes as an independent contractor (formerly their Regional Accounts Payable
Manager) to oversee and execute specialized accounting functions, including:
• Trained Accounts Payable staff at 4 Southern California divisions
• Wrote and published the inter-company Regional Accounts Payable Procedure Manual
• Balanced Jobs Under Construction, Hard Cost, and General & Administrative expenses
• Implemented a new equipment inventory auditing and tracking system
• Reconciled multi-million dollar budgets for numerous home sites
• Audited department invoices
• Prepared year-end 1099-MISC forms
Regional Accounts Payable Manager - Richmond American Homes, Irvine, CA 5/01 – 8/03
Recruited as the Regional Accounts Payable Manager to restructure a struggling Accounts Payable department.
Hired to manage a staff of 6 Accounts Payable Processors, which evolved within 1 year into a team of 11 Accounts
Payable staff and 1 Insurance Specialist for its 4 Southern California divisions.
• Resolved 3 years of Accounts Payable delinquencies within 6 months by implementing automated
procedures and insuring compliance with newly established department policies
• Conducted semi-annual performance reviews, as well as interviewed, hired, mentored, and terminated
personnel
• Organized department workloads, staff schedules, and filing system for maximum efficiency
• Produced various month-end accounting reports and performed department month-end closing
• Improved relations with vendors and contractors by conducting quarterly meetings to shorten payment
cycles and enhance processes
• Monitored each division’s management of preliminary notices, lien releases, and insurance
• Updated and maintained the construction billing and payment procedures manual
• Prepared year-end 1099-MISC forms
Senior Project Administrator – Brookfield Homes Southland, Inc., Costa Mesa, CA 5/00 – 5/01
Accounts Payable Manager – Catellus Residential Group, Costa Mesa, CA 10/99 – 5/00
Recruited by Catellus Residential to restructure an inefficient Accounts Payable department consisting of 5
Accounts Payable clerks; Catellus was later acquired by Brookfield Homes. Retained by Brookfield as the Senior
Project Administrator to supervise a staff of 4 Project Administrators and perform various accounting
responsibilities.
• Responsible for Accounts Payable reconciliation, journal entries, and month-end closing
• Implemented efficient Accounts Payable procedures to improve departmental processes
• Interviewed, trained, supervised, and administered annual performance reviews
• Transmitted daily Accounts Payable activity to bank for positive pay system
• Conducted monthly meetings with trades to improve internal and external processes
• Reconciled multiple project bank statements and imprest account bank statement
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4. • Prepared monthly funding to finance project expenses and assist management with cash flow projections
• Monitored vendor insurance and tracked preliminary notices and lien waivers
• Maintained files for vendor W-9 forms and generated 1099-MISC magnetic media
Accounts Payable Supervisor – Arnel Management Company, Costa Mesa, CA 9/98 – 10/99
Employed as Accounts Payable Supervisor for the residential division. Responsible for managing Accounts Payable
for the corporate office and nineteen apartment communities while supervising a staff of 2 Accounts Payable clerks.
• Implemented Accounts Payable policies and procedures, increasing department efficiency by decreasing
the pay cycle from 120 days to 30 days.
• Trained and supervised Accounts Payable staff in job-related duties and functions
• Assisted Senior Management with account analysis and special projects
• Processed month-end closing, monthly debt service payments, and partnership distributions
Education
Studied accounting and finance at Orange Coast College, Goldenwest College, Coastline Community College
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