Project management Report - GROUP

SCHOOL OF ARCHITECTURE, BUILDING & DESIGN
PROJECT MANAGEMENT
(MGT60704)
Project 1: Deﬁning & Documenting a Project
Mazen Mahmoud Moustafa Radi
Rahma Nuru Hussein Kattanga
Sarah Wasim
Mohammad Harris Bin Hajji Abdul Aziz
Rivarthini Cheliyen
Keshav Seeraz
Tutor: Ar. Emmanuel Canlas
0326610
0332045
0331249
0323219
0325880
0326598

Table of Contents
1.0. Project Introduction
1.1. Project Background
1.2. Project Objective
. 1.3. Firm Proﬁle
2.0. Project Management
2.1. Work Breakdown Structure
2.2. Success Criteria
2.3. Gantt Chart
3.0. Roles & Responsibilities
3.1. Project Team
3.1.1. Project Manager
3.1.2. Architect
3.1.3. Landscape Architect
3.1.4. Quantity Surveyor
3.1.5. Civil & Structural Engineers
3.1.6. Mechanical & Electrical Engineers
3.1.7. Interior Designer
4.0. Organisational Structure
5.0. Stakeholders
6.0. Phases
6.1. Implementation Phases & Tools
6.1.1. Schematic Design
6.1.2. Design Development Phase
6.1.3. Contract Documentation Phase
6.1.4. Contract Implementation & Management
6.1.5. Final Completion Phase
7.0.Conclusion
8.0.List of References
3
4
5
6
7
11
13 - 16
17
17
18
19
20
21
22
23
24
25
26
27
29
30
38
46
50
51

1.0 Project Introduction
The aim of this project is to introduce students to the fundamentals of project management
through a report of a case study. Throughout the duration of this project, students are to be
exposed to the project implementation processes, starting from the schematic design phase to
the ﬁnal completion, as well as the actions and strategies taken in each phase. Using an actual
existing structure, students are tasked to analyse the scopes of a project team, which encompasses
the project architect, engineers, quantity surveyors, contractors, project directors, interior designers,
and other specialist consultants and parties that are involved in the project’s success.
3

Project Title & Location
1.1. Project Background
9 unit Kuarters dan Menaiktaraf Masjid Saidina
Abu Bakar AS-Siddiq, Bangsar, Kuala Lumpur
Date of Site Acquisition 18 July 2017
Date of Completion 8 October 2018
Contract Period 84 weeks
Defect Liability Period 24 months
Time Extension 28 February 2019
Fig. 1.0. Apartment units design during Conceptual Phase
4

1.2. Project Objective
The aim of this project was to provide a facility that is safe and functional as well as to provide a
comfortable environment for the people who attend to the mosque on a daily basis (The Staff) and
for the Head Imam. The upgrading of the mosque includes repair works of water pipe systems and
roof leakage whilst the general form of the mosque remains. Other spaces that have been redone is
the main hall, lecture room, meeting room and the lounge for the worshippers. An addition to the
mosque is the Staff Accommodation Quarters, which hosts the head Imam’s family and vehicles.
These quarters are also rented out as homestays as a revenue to generate income for the mosque.
5

AF Consultant Architect was established in the year 1994 by Ar. Ahmad Fahmy bin Mohamad Omar.
With the firm’s 25 years of practical experience, they are a cohesive team, working on several projects
ranging from, residential, commercial, governmental and many other fields. AF Consultant Architect is
a straight-line-enthusiast architecture practice, hence their architectural projects do not involve curves.
Some of their notable projects they have completed are the Naval Submarine Base in Sabah, Sungai
Udang Prison Complex in Melaka, and Residence At Kemensah Height in Kuala Lumpur.
1.3. Firm Profile
Fig. 1.2. AFCA Official Website Logo
6

2.0 Project Management
2.1. Project Breakdown Structure
SITE ANALYSIS CONCEPTUAL DESIGN WORKING DRAWINGS
1. SCHEMATIC DESIGN
1. Site survey
2. Site documentation
3. SWOT analysis
4. Case study
1. Design requirement brieﬁng
2. Preliminary conceptual sketch
proposal
3. Preliminary design proposal
4. Building structure proposal
5. Building energy proposal
6. Preliminary conceptual sketch
proposals suﬃcient to submit
for planning approval or
approval in principle
7. Estimation of construction
costs
1. Submission of drawings
and other documents
for planning approval
7

DESIGN AUTHORITY
2. DESIGN DEVELOPMENT
1. Submission of drawings and other
documents for planning approval,
develop schematic design drawings to a
stage to enable other consultants to
commence their detailed design work.
2. Prepare and submit drawings with
necessary particulars to obtain:
- Material selection
- Quality control and
management
- Detailed building plan drawings
- Detailed structural drawings
- Detailed landscape layout
- Detailed interior layout
3. Building approval, update preliminary
construction costs and estimates and
submit to the client for approval
4. Update project planning and
implementation schedule and submit to
the client
1. Building plan submission
2. Bomba plan submission
3. Submission approval
8

CONTRACT DOCUMENTATION CONTRACT IMPLEMENTATION
3. DOCUMENTATION
1. Prepare and ﬁnalize detailed drawings
and other particulars, in collaboration
with other consultants, prepare
documents for obtaining tenders on
behalf of the client, invite tenders for the
works.
2. Evaluate the results of tenders and
submit reports and recommendations to
client and award contracts on behalf of
the client.
3. Prepare contract documents together
with other consultants for signature
between client and contractor.
1. Perform all functions and duties of an
architect under the terms and conditions
of the contracts.
2. Advise client on-site staff required for the
project and estimate the cost and
duration of their employment.
3. Provide information and issue
instructions to the contractor to enable
the contractor to proceed with the works.
9

4. CONSTRUCTION
1. Examine the contractor's works program
and to be satisfied that works can
reasonably be completed within the
contract period.
2. Inspect works at periodic intervals so as
to ensure that works are being executed
in accordance with building contracts
and to issue CPC.
5. FINAL COMPLETION
1. Issue certificate of completion and
compliance for building after being
satisfied that the building is fit and safe
for occupancy.
2. Certify as-built drawings and submit
maintenance manuals together with all
warranties to the client.
3. Issue certificate of making good defects
after being satisfied that all defects to
the building have been rectified.
4. Prepare final accounts for the contractor
and issue a final certificate of payment to
the contractor.
10

2.2 Success Criteria
Project success criteria are the standards by which the project will be judged upon its completion to
decide whether or not it has been successful from the stakeholders point of view.
TIME: the time required to produce a deliverable is estimated using several techniques. One method is
to identify tasks needed to produce the deliverables documented in a work breakdown structure. The
work effort for each task is estimated and those estimates are compiled into a ﬁnal estimate.
According to the Project Management Body of Knowledge (PMBOK) the Project Time Management
processes include:
• Plan Schedule Management
• Estimate Activity Resources
• Estimate Activity Durations
• Develop Schedule
• Control Schedule
Fig. 2.1. Project Management Diamond
11

COST: Total amount of money required to create the product.
Cost Process Areas:
• Cost Estimating is an approximation of the cost of all resources needed to complete
activities.
• Cost budgeting is aggregating the estimated costs of resources, work packages and activities
to establish a cost baseline.
• Cost Control: factors that create cost fluctuation and variance can be influenced and
controlled using various cost management techniques.
SCOPE: The total amount of work needed to be done to finish the product.
Scope =Time × Resources (STR Model)
• Scope looks at the outcome of the project undertaken. The scope of work in this scenario is the
required elements to satisfy your desired outcomes, standards, and costs.
• It is the inside of the “Iron Triangle.” If you adjust the scope of work, the other three variables will be
directly affected.
• A successful project manager will be able to manage both the scope of the project and any change in
scope which impacts time and cost.
QUALITY: The quality you need to meet without compromising with any of the above three factors.
Quality applies to the technique, materials, and supplies used. It also applies to the experience level of
those employed on the project. However, not all matters of quality expands the budget, but budget and
cost directly affect the level of quality.
12

2.0 Project Management
2.3. Gantt Chart
2.3 Gantt Chart
13

2.3. Gantt Chart
14

2.3. Gantt Chart
15

2.3. Gantt Chart
16

Services provided
1. Planning - (Building Process, and scheduling)
2. Resource allocation
3. Staff management
4. Budget Management
5. Setting Benchmarks
3.0 Roles & Responsibilities
3.1.1 Project Manager
Jabatan Agama Islam Wilayah Persekutuan
Errol Z. b Tajudin
Roles of Project Manager
The Project Manager oversees the whole project from the beginning to completion of the project making
sure to establish a good relationship with the team professionals involved in order to suﬃciently
complete the project to meet all the standards expected and required. In the initial stages of the project,
the project manager is responsible for the preparation of the site documents, as well as to issue
contracts with different consultants and the general contractor. The project manager also takes part in
resource allocation and management planning, thus they are responsible for the proper budget
breakdown of the project.
During construction, the project manager ensures the project meets all the standards required this
includes the safety, structural, zoning and authority standards by working closely with the rest of the
project team. Also during the site meetings he monitors the progress of the project and assesses
whether the construction phases are met in accordance to the building plans and the project deadlines.
3.1 Project Team
17

Roles of Architect
The architects remain involved throughout the implementation phases. Architectural drawings are
produced to be provided to the contractor and client for understanding the design. 3D models and 2D
computer aided drafting of ﬂoor plans, sections and plans are produced. Determining the plan based on
the constraints, environmental factors and objectives of a given brief and giving advice on how to
achieve the project by operating and issuing instructions to the design team, develop feasibility studies,
the site analysis, resource planning and the implementation plan. All the while, the architect works
closely with a range on professionals such as quantity surveyors and multiple engineers.
Basic Services
1. Site Investigation
2. Schematic Design
3. Design Development
4. Contract Documentation
5. Contract implementation and Management
3.1.2 The Architect
AF Consultant Architect
Ar. Ahmad Fahmy Bin Mohammad Omar
Additional Services
1. Survey and investigation
2. Planning and development services
3. Project management and Administration
4. Documentation and protracted involvement
18

Services provided
1. Procurement of necessary vegetation and technology required for landscaping
2. Consult the client, engineer and architect to understand the project
3. Project supervision
4. Detailed graphic representation and preparation of detailed drawings
5. Cost estimation, site plans and speciﬁcations
6. On-site inspection to analyze environmental reports on land condition and drainage
7. Inspect on site construction to ensure work adheres to approved plans
3.1.3 Landscape Architect
Indah Damai Landscaping Services
Roles of Landscape Architect
The landscape architect consults the client to get a brief and vision on the landscaping required. A clear
idea of the space is achieved after a few meetings. The landscape architect then conducts and
coordinates the site analysis, site inventory, land planning, planting design, grading, stormwater
management, sustainable design, construction and pedestrian circulation elements. A model of the
space is built to give a clearer perspective to the clients. Details such as trees, structures, walkways and
water bodies are included. The landscape architects work with the architects, quantity surveyors and
engineers, making sure the local by-laws and codes are met.
19

Services provided
1. Feasibility studies
2. Prepare tenders and contract documents
3. Prepare Bill of Quantities
4. Manage project payroll
3.1.4 Quantity Surveyor
IHZ QS Consult
Roles of Quantity Surveyors
To produce the building costs and help with the feasibility studies for the project. The building cost
estimates are based on the measurements of the architects drawings from the initial estimates, right
through to the final material procurement. Quantity Surveyors produce the Bill of Quantities Document,
Estimates Documents and Monthly Valuations. The architect and engineers plans are studied to identify
the overall cost that will help the design team to stay within the budget using practical means. The final
cost is prepared by the quantity surveyor with the help of the architect.
Feasibility Stage Budget establishment and preliminary cost planning
Design stage Cost Control and Procurement planning
Tender Stage Bills and Quantities of Tender
Construction Stage Interim Payment and Contract documentation
Post- construction Stage Final account, claim and Final figures
20

Services provided
1. Feasibility studies
2. Preliminary studies
3. Design development
4. Detailed design and preparation of detailed drawings
5. Cost estimation
6. Tender evaluation
7. Local authority approval
8. Project supervision
3.1.5 Civil and Structural Engineer
Mohis and Associates
Roles of Civil Engineer
Civil engineers are involved in the planning of the building projects and to deliver the planning of the
drainage system, water storage and other infrastructural plans. They review the project design and attend
the meetings with other engineers, architect and the client to make certain that all design strategies are
met and executed. The temporary works calculation for the project are the civil engineers responsibility
as well as making sure construction is carried out according to design speciﬁcation. The civil engineer
also analyses the ﬁnancial performance of the project.
Roles of Structural Engineer
The structural engineer is part of the construction project team, therefore works closely with
professionals such as the architect, quantity surveyor and building services engineer. The role of the
structural engineer is to produce an accurate calculations of the stress load and other forces acting upon
the building components. The structural engineer understands these various factors and incorporates
support beams, columns and foundation accordingly. The organisation and delivery of materials and
equipments to the construction site was also supervised by the Structural engineer.
21

Services provided
General
1. Design Development Of the mechanical and electrical services
2. Cost estimation
3. Procurement of necessary equipment
4. Project supervision- Reviewing contractor's installation method.
5. Site supervision/inspection to conﬁrm adherence of installation to the approved drawings
6. Testing workability of services after and during installation
7. Analyse contractors construction installations
3.1.6 Mechanical and Electrical
Perunding Alif Bersatu
Roles of Mechanical and Electrical engineers
Mechanical systems include elements of infrastructure , plant and machinery, heating and ventilation,
therefore, the mechanical engineer handles the building services functionality and implementation of
the project. Electrical is responsible for power supply and distribution, telecommunication and control
systems. The mechanical and electrical engineers consult the architect and civil engineer for the project
workability while maintaining the intended design.
Under Mechanical Engineering
1. Air Conditioning and Mechanical Ventilation systems
2. Fire Protection and Alarm Systems
3. Cold Water and Sanitary plumbing
Under Electrical Engineering
1. Lighting and Telecommunication systems
2. Security and Audio - Visual Systems
3. Standby generator
4. Cabling and siren systems
22

Services provided
1. Analyse clients needs
2. Design feasibility and viability
3. Design concepts that are aesthetically pleasing and functional
4. Project budgeting and processing
5. Space planning, furnishing, material, fixtures and equipments
6. Evaluating construction on site with a consulting team
6.1.3 Contract Documentation Phase
3.1.7 Interior Designer
OG REKA SDN. BHD.
Roles of Interior Designer
The interior designer is responsible for the analysis of the clients needs and goals in order to design a
feasible and functional yet aesthetic spaces, their process also includes reviewing the project budgeting
and schedules, as well as to prepare all the working drawings and specifications of the interior
construction, space planning, finishes, furnishings, as well as fixtures and equipments. They also
collaborates with other consultants by evaluating the project during the construction and coordinating
the completion of the project.
23

24

5.0. Stakeholders
5.0 Stakeholders
INTERNAL
ALMATAB SDN BHD
AF CONSULTANT ARCHITECT
OG REKA SDN BHD
KR ASSOCIATES
PERINTIS KONSULT SDN BHD
MOHIS & ASSOCIATES
IHZ QS CONSULTANT
PERUNDING ALIF BERSATU
INDAH DAMAI LANDSCAPING
SERVICES
EXTERNAL
MAJLIS AGAMA ISLAM
WILAYAH PERSEKUTUAN
FINANCIERS CREDITORS
CUSTOMERS/USERS
RESIDENTS
LOCAL COMMUNITY
THE PUBLIC
Internal stakeholders are the group of people who have a legal contractual relationship to
the project which is AF Consultant Architect (Architect), Mohis & Associates (Civil and
Structure), Perunding Alif Bersatu (M&E) and IHZ QS Consult (Quantity Surveyor).
External stakeholders are groups of people who are not regularly involved in the project but
inﬂuenced by the project. In this case, the owner of Masjid Saidina Abu Bakar AS-Siddiq
which is the Majlis Agama Islam Wilayah Persekutuan, residents who live nearby Bangsar,
and is open for the public.
25

6.0 Phases
6.1 Implementation Phases & Tools
For the proper initiation of the project as per requested by the client, a project manager (Jabatan
Agama Islam Wilayah Persekutuan) is hired to oversee the project alongside the architect from start to
ﬁnish. Their aim for the project is to primarily complete the assigned tasks for every milestones along
the duration of the project. As every progress and milestones reached, they need to present said
progress to the client (Majlis Agama Islam Wilayah Persekutuan) for updates and changes done to the
project.
From here, a project plan is discussed and initiated. In that plan, Jabatan Agama Islam Wilayah
Persekutuan plays the role in coordinating and delegating tasks for every department involved, which
includes the designation of resources required to each departments.
Along the duration of the project, hired consultants are expected to produce the standard deliverables
to present on a timely basis as per requested by the client and project manager. This ensures that
each milestone is achieved on a timely manner without the compromise of standard work quality.
The following are the stages and sub-phases throughout the Implementation process, with these,
architects follow a standard guideline of sorts to acquire information and speciﬁcations to
accommodate the client’s needs and as well as to ensure that the proposed building design suits the
contextual conditions of the site.
6.1. Implementation Phase & Tools
26

6.1.1 Schematic Design
Schematic design is the first step of design phase in any project. During this phase is when the client
is involved in the discussion and determining the goals, aims, potential programmes and ultimately the
project’s requirements. Along with it is the discussion on the estimated square footage needed for the
proposed programmes, how many rooms for different programmes and so on. The first main goal is to
get to know the client’s wants and needs and further discuss the potential compromises in order to
suite the client’s budget.
The next step in this phase is the data collection. The architect along with the appointed quantity
surveyor conduct a site analysis and investigation of the proposed site; the data collected revolves
around the characteristics and atmospheric conditions of the site with the aid of site images, onsite
sketches, statistical tabulations in order to capture the conditions of the site in the form of data. All of
this is then used for the development of sketches and study drawings to illustrate and conceptualize
the client’s vision; this helps both the architect and client to have an understanding of scale, form and
potential spatial relationships before further developing the concepts into more comprehensible
designs.
Research is also a big part of this phase and this is where the architect acquires information in
regards to zoning requirements, jurisdictional restrictions and logistical limitations that are to be
addressed and from here is where project costs is further discussed with the quantity surveyor.
Towards near the end of this phase there is a consultation session between the architect, client and
quantity surveyor to discuss further amendments to accommodate or to suite the conditions of the
site and as well as to fit the client’s budget. At this stage, a final schematic design that the client
agrees on is produced.
27

Schematic Design Stages
Stage Process
1. Client Consultation Meeting :
Project Manager +Client +
Architect
Briefing of project, introduction to the
site and preliminary research of the
site.
2. Preliminary Cost Estimation
: Project Manager + Client +
Architect + Quantity Surveyor
Initial estimated cost is predicted
based on the project brief.
3. Site Analysis
: Project Manager + Architect +
Quantity Surveyor
Analysis and data collection of site.
Some methods of analysis are:
a. SWOT Analysis
b. Soil Investigation
c. Site Accessibility
d. Zoning and scale
4. Design Proposal
: Project Manager + Architect
+ Client
A finalised design is proposed with
accordance to:
a. UBBL Compliance
b. Urban Planning Compliance
c. Authority
5. Submission For Planning
Approval
: Architect
6. Client Consultation Meeting :
Client + Architect + Quantity
Surveyor
Discussion on final design with
respects to clients wants, needs and
budget (Client’s approval)
28

6.1.2 Design Development Phase
Drawing Preparations
After the CCM of the schematic design phase, the finalised schematic designs then translated to a
more detailed and accurate drawings with the aid of computer softwares. Drawings produced are
detailed with appropriate specifications and measurements required for submission, and along with it
includes information of materials, finishes and fixtures to be used for drawing documentation.
Appointed quantity surveyor also compiles the referred costs of project to dedicate spendings for each
part of the project, from here this record is presented to the client for further consultation and
finalisation.
Drawings & Specifications
At this stage, the submitted drawings are consulted by the structural engineers (KR Associates), the
authority (Majlis Agama Islam Wilayah Persekutuan) and Bomba for review. This is where UBBL
compliances, Bomba mandatory requirements and regulations are reviewed to make sure that the
criteria are adhered to.
Approval
Prior to the submission of the final renditions of the drawings, said drawings are then once more
presented to the client, along with the more accurate estimates of construction costs, project itinerary
and scheduling. Then after the client approves, the drawings along with bomba plans are sent to the
authority for approval.
6.1.2 Design Development Phase
29

- Contract Documentation Stages:
1- Tender Documentation
2- Tender Exercise
3- Tender Evaluation & Report
4- Tender Award
5- Contract Award
30

1- Tender Documentation
After the Client’s Approval of the estimated costs & project implementation schedules,
“The Building Permit Application” is then Prepared for the Client’s Signature and Consent in providing
assistance with the Submission of:
- Zoning Land Use Amendment
- Variance from UBBL
- Site Plan Approval
Submission of Construction Drawings
Finalizing and Submitting the Construction drawings and other Detail drawings necessary for
producing the Bill of Quantities and the Preparation of Bidding Forms and Construction Contract
Conditions.
The Client then Receives from the Project Director a complete and detailed “Tender Documentation”
Relevant to the proposed construction works, and is advised by the Project Director, on the:
Speciﬁcations, Bidding Information, Costs, Construction condition and Project Timeline.
Fig. 6.1. Sample List of Construction Drawings
31

Fig. 6.2. Sample of Construction Drawings: Ground Floor Level
Fig. 6.3. Sample of Construction Drawings: First Floor Level
32

Fig. 6.4. Sample of Construction Drawings: Second & Third Level
Fig. 6.5. Single Unit Modular Layout
33

Fig. 6.6. Sample of Construction Drawings: Building Elevations
Fig. 6.7. Sample of Construction Drawings: Building Sections
34

2- Tender Exercise
An Invitation letter and Tender Form is then advertised publicly whereby a number of contractors are
chosen based on the stated “Selection Criteria”. The Project consultants along with the Project
Director, compile the Construction drawings, Bill of Quantities and Specifications for the Tender
process and in return, the invited tenders then provide the pricing document, goods and services,
condition of contract and condition of tenders.
3- Tender Evaluation & Report
The Tender will then undergo an Evaluation process whereby the rules and submission requirements
and the pricing information and schedules of work are under review. The final cost plan is prepared
after comparing tenders from the Quantity Surveyor. After Evaluation, a “Report and Recommendation”
is submitted to the client.
4- Tender Award
After the client review of the proposed tenders, all the participating bidders and the successful
contractor are notified on behalf of the client on the accepted contractor in order for the process of
issuing the contract can thereby commence.
35

5- Contract Award
Shortly after the Contract Documents are agreed upon and prepared with the rest of the project
consultation team, a meeting is then arranged in order of obtaining the signature of both the Client and
the successful Contractor.
Fig. 6.8. Project Contract Information
36

Pre-Construction
After the contract has been awarded to the Contractor, the Project Director implements a schedule,
stating the Types of resources, and the duration it will take for every on-site task to be executed, or the
‘LOE’: Level of Effort, a term used to quantify the level of progress achieved on site.
Project Cost & Budgeting
This Phase is whereby the Project Director, initially outlines the approximate project costs, in which
after consultation, produces a complete and Detailed project Budget, that is later to be signed and
approved by the client.
Project Schedule
Final step before construction commences, the Project Director prepares a set of activities and
deliverables such as, ‘Project Management Plan’, ‘Site Waste Management Plan’, ‘Health & Safety
Hazards’, to ensure that the construction can be executed with least amount of risks or waste.
37

6.1.4 Contract Implementation & Management Phase
Performing all the necessary responsibilities and duties of an architectural consultancy practice within
the terms and conditions of the Building Contract, such as advising the client on the site staff required
for the project and estimating the cost and duration of their employment.
Inspecting the works at periodic intervals so as to ensure that the works are carried out and
conforming to the Building Contract, and so that the construction works programme can be executed
within the period stated in the contract.
Fig. 6.9. Sample of the Project Progress Report
38

Site Meetings
Attending site meetings along with the contractor, consultants and client to review the progress of
work, discuss critical site issues and project details and to be generally updated with the on-going
construction works and stages on-site.
Fig. 6.10. Site Meeting Minutes
39

Fig. 6.11. Site Meeting Minutes Cont’d
40

41

42

Material Approving
Part of site supervision is approving materials after consultation with the contractor, following the
evaluation and testing of the supplied products before their delivery on site.
Fig. 6.14. Material Approval Report
43

Construction Schedule
This schedule is issued by the contractor to ensure all on-site work is being executed uniformly in
accordance to the period stated in the contract to a satisfactory level.
The construction schedule often holds the duration that every task on-site is expected to be completed
and information on critical construction works. Regularly updating the client on the current progress
taking place.
Bonds & Insurance Policies
This is whereby the Contractor issues policies that guarantee the well-being, security and safety of the
property, labour or any other party inﬂuenced with the ongoing site works, to ensure an overall
protected and secure construction work environment.
Schedule Value
The Architect, Contractor and the client hold a meeting in which they all agree upon the costs to be
spent on every construction work, the Contractor then determines the overall schedule value and
forwards it to the Project Director.
Payment Certiﬁcation
Both the Architect and Project Director review the Contractor’s payment application. Upon review, the
Project Director agrees on the contractor's payment portion based on the guidelines of the contract,
after viewing the completeness and adequacy of the work achieved.
44

Inspection
During this phase, the following authorities hold a thorough examination to the constructed premise in
order to achieve their respective approval for the suitability of the building:
BOMBA Inspection
This inspection is held to examine the suitability of the building’s compliance to fire fighting systems
and regulations, in which tests and evaluations of the building’s fire fighting and escape systems are
up to BOMBA standard in order for the building to be awarded the Fire Fitness Certificate.
JPP Inspection
This examination is held on the Building’s Water layout, Sewerage Connections and Drainage.
TNB Inspection
This Inspection is carried out to examine the building’s electrical systems installed. This examination
is held by TNB prior to it providing electrical supply to the building. When the building is compliant, the
TNB then proceeds to supplying the premise with electricity.
SyaBAS Inspection
SyaBas inspection is performed on site, to examine the plumbing systems, inspection on pipes, water
fittings and all water supply networks in the building. If the premise is fit, SyaBas then provides water
to the building’s piping network.
JKKP Inspection
This examination is held to verify the inclusion of emergency notices, signages and other necessary
site safety measures and precautions.
BOMBA JPP TNB SyaBas
Authority Inspections
JKKP
45

6.1.5 Final Completion Phase
Certificate of Practical Completion (CPC)
Shortly after the Contractor notifies the Architect that construction work has been completed, this
certification is then released by the Architects in charge AFCA, to the Contractor when the level of
physical work achieved on site has reached a satisfactory level.
In some projects, CPC is also inclusive of all relevant authorities aforementioned, such as the
Certificate of Fitness from bomba, TNB, syabas, JPP and JKKP.
Fig. 6.15. Precedent ‘Example’ of a CPC
46

Certificate of Completion & Compliance (CCC)
The CCC is issued by the project’s Principal Submitting Person (PSP) AF Consultant Architects, who
have submitted the project plans for approval and supervised the project from beginning to
completion. After execution of construction, and a satisfactory level has been achieved, the CCC is
awarded to the client after the authorization of bomba, TNB, syabas, JPP, JKKP, roads & drainage.
Fig. 6.16. The Project official Certificate of Completion & Compliance
47

Client Handling Over
Once approved of the constructed work in accordance to the contract, the client is issued with all the
relevant documents and hardware of the constructed building, prior to that, handling undergoes three
phases:
1 - Schedule: contains the project duration from design phase to the one-year-review phase.
2 - Checklists: of all the parties involved in the project, with due dates, comments to help consultants
with coordinating tasks for a smooth handling over.
3 - Companion Document: a more comprehensive display of the aforementioned checklists, outlining
specifically the tasks undertaken by each consultant involved in the handover process.
The client is typically handed over the following:
- All Certificates and Building warranties
- As-built drawings from contractor and the consultants
- Access to the building spaces, Keys, etc.
- Testing & commissioning data
- Copies of the authorizations, approvals and conditions
- Licenses (if relevant)
- Equipment test certificates for mechanical equipments such as elevators
Certificate of Making Good Defects (CMGD)
After the issuance of the CPC, A ‘Defects Liability Period’ (DLP) of 6-12 months commences from the
date the CPC was delivered. If the premise was found to contain defects, the contractor is notified to
resolve the defect within the period stated. If the deformity is resolved and no further defects were
detected, the ‘Certificate of Making Good Defects’ is issued.
Final Account Certificate
After the termination of the ‘Defects Liability Period’, this stage is where the Quantity Surveyor issues
the Financial Statements, agreeing upon alterations to contract sum, and paying the Contractor for
their works in order to determine the final payments to be made.
48

Traditional Procurement
The project traditional procurement method occurs where the contractual obligations take place
between, the client, as the head of the managerial structure, with only two other parties:
The Consultants (architect as the head) and the Contractor, whereby the client has the decisive upper
hand throughout the project until the completed work meets their satisfaction.
Architect
Quantity
Surveyor
Structural
Engineer
Other Engineers
Main Contractor
Sub Contractor Sub Contractor
Client
Contractual Link
Information Exchange
49

7.0 Conclusion
The project commenced on 18th July 2017 and was completed on 28th February 2019, a total of 1 year
and 6 months in period. The project consist of the proposal of residential units next to the Saidina Abu
Bakar As Siddiq Mosque; a prominent mosque of Bangsar, and as well as the general upgrade and
improvements to the mosque itself.
Throughout that period, the project was overseen by the architect (AFCA) and project manager;
Jabatan Agama Islam Wilayah Persekutuan whom of which is the parent government department to
the client; Majlis Agama Islam Wilayah Persekutuan, as subsidiary to the same department. During the
duration of the project, some of the aforementioned tools used in order to conduct and coordinate
tasks amongst the involved parties are Gantt Charts, Project Breakdown Structure; for monitoring
purposes at every stage and as well as to deﬁne job delegations to each departments.
At the initial stages of design, the Implementation Phases and its sub-phases allow the architect to
have a better vision of the client intentions. This is where the architect build a relationship with the
client to get to know them better in order to balance the client’s wants and needs. A quantity surveyor
is also involved in this process to ensure that the design are not only comprehensible but as well as to
make sure that it is within the client’s budget.
The Contract documentation and implementation stages is where all the aforementioned concepts,
schemes, drawings and plans become concrete Contractual Transactions with appropriate costings
within the project’s realistic budget and ﬁnances. Gradually, the client, the architect and the contractor
work intensively side by side until the manifestation and realization of the project.
50

8.0 List of References
- Risk Management in Construction | Construction Project Management. (n.d.). Retrieved
September 25, 2019, from
https://solutionforconstruction.com.au/manage-risks-construction-project/
- Kali, M. (2012, August 04). Stages in Construction. Retrieved September 25, 2019, from
https://www.slideshare.net/mereiakali/stages-in-construction?next_slideshow=1
- What is CPC, VP, CF, and CMGD & CCC? (n.d.). Retrieved September 25, 2019, from
http://www.gmssolutions.com.my/blog/what-is-cpc-vp-cf-and-cmgd-ccc/
- Stages of Construction and Inspection. (n.d.). Retrieved September 25, 2019, from
https://www.greatersudbury.ca/live/building-and-renovating/building-inspections/stages-of-co
nstruction-and-inspection/
- LAW OF MALAYSIA Lembaga Pembangunan. (2015, December 1). Retrieved September 25,
2019, from
http://www.agc.gov.my/agcportal/uploads/files/Publications/LOM/EN/WJW005221 Act
520.pdf
- Certificate of Completion And Compliance (CCC) For Building Certification In Malaysia:
Literature Review. (2014, January 5). Retrieved April 29, 2018, from
https://www.matec-conferences.org/articles/matecconf/pdf/2014/06/matecconf_bsfmec201
4_01021.pdf
- Abas, A. A. (2010, March 27). Earthwork. Retrieved September 25, 2019, from
https://www.slideshare.net/irazizz/ui-t-m-earthwork-feb2010
- SAFETY INSPECTION AND FOLLOW-UP ACTION. (n.d.). Retrieved September 25, 2019, from
https://www.devb.gov.hk/filemanager/en/content_191/ch8_24042012.pdf
- Aie, A. (2013, March 03). Lecture 1 introduction to construction procurement process.
Retrieved September 25, 2019, from
https://www.slideshare.net/theaie9/lecture-1-introduction-to-construction-procurement-proces
s
- Audu, M. (2016, May 05). Strategies in building procurement (summarized). Retrieved
September 25, 2019, from
https://www.slideshare.net/007micah/strategies-in-building-procurement-summarized
51

Project management Report - GROUP

Recommended

Recommended

More Related Content

What's hot

What's hot (20)

Similar to Project management Report - GROUP

Similar to Project management Report - GROUP (20)

Recently uploaded

Recently uploaded (20)

Project management Report - GROUP