Joint meeting e packet

I. Call To Order and Roll Call
A. Board of Supervisors
B. School Board
II. Invocation and Pledge of Allegiance
III. Approval of the Minutes – February 28, 2017
IV. Adoption of the Agenda
V. Approval of the Consent Agenda…pages 3-5
A. Resolution Proclaiming April 2017 Gloucester Community Volunteer Month –
Christi Lewis – Community Engagement Director…pages 3-5
VI. Matters Presented by the Board
A. Board of Supervisors
B. School Board
VII. County Administrator Items
VIII. Citizens’ Comment Period – (limited to topics on the Work Session agenda only)
(Speakers should provide 10 copies of handouts if any)
IX. Work Session Agenda…pages 6-91
A. Discussion of Transportation Facility Study Results – John Hutchinson –
Assistant Superintendent for Administrative Services, Mr. Scott Shorland –
Construction Manager & Mr. Richard Corner – Hudson & Associates
Architects…pages 6-46
B. GHS Master Plan Update/Next Steps – Dr. Walter Clemons,
Superintendent…page 47
C. Discussion of Superintendent’s Proposed FY 2018 Budget – Members, Board of
Supervisors and School Board…pages 48-90
GLOUCESTER COUNTY BOARD OF SUPERVISORS
AGENDA
JOINT WORK SESSION WITH SCHOOL BOARD
TUESDAY, MARCH 21, 2017
7:00 p.m.
THOMAS CALHOUN WALKER EDUCATION CENTER
AUDITORIUM
6099 T. C. WALKER ROAD
Page 1

D. School Board Adjournment
E. Discussion on Amending Gloucester County Code Chapter 10 – Licenses –
Business, Professional and Occupational License (BPOL) Taxes – J. Brent Fedors –
County Administrator…page 91
X. Supervisors Discussion
XI. Closed Meeting (none scheduled)
XII. Adjournment
Page 2

January 2015 Note: Please confine summary to one page
GLOUCESTER COUNTY MEETING DATE: March 21, 2017
BOARD OF SUPERVISORS AGENDA ITEM#: V - A
BOARD AGENDA ITEM
TYPE OF AGENDA ITEM: PURPOSE OF ITEM:
X MINUTES OR CONSENT INFORMATION ONLY
PRESENTATIONS & REPORTS DISCUSSION ONLY
REGULAR X DISCUSSION AND/OR DECISION
ADMINISTRATOR/ATTORNEY ITEMS X Resolution
PUBLIC HEARING Ordinance
Duly Advertised By Motion
PRESENTER: Christi Lewis TITLE: Director of Community Engagement
AGENDA ITEM: Resolution Proclaiming April 2017 Gloucester Community Volunteer
Month
BACKGROUND / SUMMARY: The Gloucester Resource Council, in cooperation with the Gloucester
Department of Community Engagement requests the Gloucester Board of Supervisors declare and
recognize the month of April as Community Volunteer Month in Gloucester County.
ATTACHMENTS:
Proposed resolution
REQUESTED ACTION: NO ACTION REQUESTED
Adopt resolution
FOR MORE INFORMATION, CONTACT: Name: Christi Lewis
Phone#: 804-693-5730 E-mail: clewis@gloucesterva.info
Page 3

AT A JOINT MEETING OF THE GLOUCESTER COUNTY BOARD OF
SUPERVISORS AND SCHOOL BOARD, HELD ON TUESDAY, MARCH 21,
2017, AT 7:00 P.M., IN THE THOMAS CALHOUN WALKER EDUCATION
CENTER, 6099 T. C. WALKER ROAD, GLOUCESTER, VIRGINIA: ON A
MOTION DULY MADE BY ___________, AND SECONDED BY _____________,
THE FOLLOWING RESOLUTION WAS ADOPTED BY THE FOLLOWING
VOTE:
Phillip N. Bazzani, ___;
Ashley C. Chriscoe, ____;
Christopher A. Hutson, ____;
Andrew James, Jr., ____;
John C. Meyer, Jr., ___;
Robert J. Orth, ____;
Michael R. Winebarger, ____;
RESOLUTION PROCLAIMING APRIL 2017 GLOUCESTER
COMMUNITY VOLUNTEER MONTH
WHEREAS, an entire community or just one individual, can affect
positive change with any volunteer action, no matter how big or small; and
WHEREAS, each day volunteers in Gloucester County unselfishly share
their time and talents to make a difference in the lives of others; and
WHEREAS, experience teaches us that government by itself cannot solve
all of our social problems and needs; and
WHEREAS, Gloucester County's substantial volunteer force joins
millions of people nationwide in giving and serving in valued community service
endeavors; and
WHEREAS, during the month of April, the Gloucester Resource Council,
in collaboration with the Gloucester Department of Community Engagement,
plans to promote and publicize volunteer and community service opportunities
in Gloucester and recognize outstanding community volunteers for their
significant contributions and commitment to service.
NOW, THEREFORE, BE IT RESOLVED that the Gloucester County
Board of Supervisors does hereby proclaim April 2017 as Community Volunteer
Month in Gloucester County and calls on all community members to join
together to celebrate National Volunteer Month.
BE IT FURTHER RESOLVED that the Board of Supervisors encourages
youth and adults to join in the joy and rewards of service to others, and
Page 4

recognizes, with appreciation and gratitude, the valuable contributions
volunteers make in improving the quality of life in Gloucester County.
A Copy Teste:
______________________________________
J. Brent Fedors, County Administrator
Page 5

BOARD OF SUPERVISORS AGENDA ITEM#: IX - A
BOARD AGENDA ITEM
MINUTES OR CONSENT INFORMATION ONLY
X REGULAR X DISCUSSION AND/OR DECISION
ADMINISTRATOR/ATTORNEY ITEMS Resolution
PRESENTER: John Hutchinson TITLE: Asst. Superintendent for Administrative Services
Scott Shorland Construction Manager
Richard Corner Hudson & Associates Architects
AGENDA ITEM: Discussion of Transportation Facility Study Results
BACKGROUND / SUMMARY: See attached memo
ATTACHMENTS:
Memo
Facility Study report presented at the joint meeting February 28
FOR MORE INFORMATION, CONTACT: Name: J. Brent Fedors
Phone#: 804-693-4042 E-mail: county.administrator@gloucesterva.info
Page 6

Fleet Maintenance Center Study
for
Gloucester County Public Schools
HUDSON + ASSOCIATES ARCHITECTS
FINAL DRAFT REPORT SUMMARY
School Board Presentation: February 23, 2017
Page 9

Fleet Maintenance Center Study for Gloucester County Public Schools
EXECUTIVE SUMMARY
HISTORY: In early 2016, Gloucester County approached Hudson +
Associates Architects about possibility of undertaking a programming study
for a new vehicle maintenance and utilities center in conjunction with a
master plan for redevelopment of the Old Page Middle School site. The
master plan aspect of the Old Page Middle School site was eventually
dropped from the scope, and it was agreed that multiple sites would be
considered for the new Center.
CURRENT SITUATION: Maintenance for current County and School
board vehicles and equipment currently takes place in buildings that are
generally undersized and poorly suited to all types of vehicles in the
respective fleets. Certain major maintenance tasks cannot be performed
and must be tasked out to local, private shops. The Sheriff’s Department
opted to task all of its vehicle maintenance out to local shops due to
shortage of personnel and capabilities to suit its mission-essential needs.
Existing facilities are cramped, poorly lit and marginally ventilated. Storage
space for spare parts is limited, and the work environment is less-than-
pleasant for County personnel. Maintenance is performed in various,
scattered buildings. The Utilities Department likewise lacks sufficient
maintenance space and has current assets scattered among multiple,
marginally-suited buildings and yards. Many County assets such as trailers,
and towable equipment (generators, backhoes, mowers, etc.) are stored
outside in weather where they deteriorate. While County maintenance
personnel are meeting critical needs, they are doing so in facilities that are
far less-than-ideal.
METHOD OF ANALYSIS: Hudson + Associates Architects undertook
the following steps:
Major Tasks: What we looked for:
Meetings with key department
persons to understand
organizational needs
How departments are currently
organized; what does each person
do?
Meetings with key operational
persons to under organization
processes
How do personnel interact with
each other? With the current
facility?
Visits to all existing County
maintenance and storage facilities
currently in use
What is size, condition and layout of
current facilities? Identify
deficiencies
Visits to proposed sites within
Gloucester County and obtaining
local physical and topographical
data
Size and proportions of site,
elevation above floodplain, access
from streets, access to utilities,
opportunity to expand
Visits to facilities in other
neighboring counties that are
similar to the one proposed by this
Study
Evaluate comparative size,
amenities, functional layout, what
works well and signs of potential
obsolescence
PROPOSED SOLUTION: This Study contemplates design and
construction of a new, consolidated fleet maintenance and utility operations
center to suit requirement of the County, Utilities Department, School
Board, and Sheriff’s Department. Included will be the following major
program elements:
 Vehicle maintenance bays (garage) and related shop area
 School bus operations office
 Utilities Department office for maintainers
 Toilets, lockers and showers for maintenance personnel
Page 10

 Combined spares and parts storage with centralized inventory
management
 Vehicle wash bay (indoor)
 Vehicle fueling island (outdoor, covered) and oil-water separator
 Central warehouse storage for Utilities Department and County
equipment
 Outdoor covered storage for trailers, trailerable equipment and
materials
 Surface parking for fleet vehicles and personnel’s own vehicles
SITES FOR CONSIDERATION: The ideal site will have the following
attributes:
 Sufficient acreage to suit outdoor parking of the school bus fleet and
other County vehicles
 Suitable acreage and proportions for optimal workflow of vehicles,
parking and fueling
 Sufficient area to suit facility footprints, outdoor material storage, and
stormwater management
 Sufficient area to allow for future expansion of building(s) without
adverse impact on assets to remain
 Safety and ease of ingress into, and egress from, the site at adjacent
roadways
 Availability of utilities to support building(s) and site amenities
 Good vertical elevation above floodplain, and minimal impact from
wetlands
 Good soils for bearing pavements and building foundations
 Sufficient acreage for future expansion
Three sites were considered:
 Old Page Middle School site (off Rt. 17, near current School
Transportation Ctr.)
 Land adjacent to the T.C Walker Center (off T.C. Walker Road)
 Land Adjacent to the new Page Middle School site (off T.C. Walker
Road)
The site adjacent to the T.C. Walker Center was ruled out fairly quickly
because it was too small and was predominantly at too low a vertical
elevation to build upon. Also, to build the facility at this site would
constrain future reuse of the T.C. Walker Center as a school, if desired.
As for the other two sites:
 Old Page Middle School: site is favorable in size and flexibility, but
currently lacks ideal access to Route 17. Also, the site’s configuration
and current location of the water tower impact the layout and future
expansion. The existing School Transportation facility, however, may
be re-purposed for use by Utilities Maintenance, reducing need for
new construction to suits its needs. Lastly, this site may have higher
and beneficial use for economic development.
 Land Adjacent to the new Page Middle School: This site is also
favorable in size and flexibility, and offers good access to T.C. Walker
Road without adverse impact upon traffic flow in and out of the
Middle School. Its size and proportions are amenable to efficient use
and future expansion. This is a ‘virgin’ site, however, and will incur
higher costs to clear to support with new utilities. Also, T.C. Walker
Road must be widened to add new turn lanes into the center.
Page 11

PROPOSED BUILDING AND SITE DEVELOPMENT COSTS: A
preliminary, estimated budget is included herein that contemplates
construction of the new, consolidated Transportation and Utility Center and
all related site development. A separate estimate is included for each site,
due to the differing conditions and programmatic elements at each site.
Please note that:
 The overall figures are for budgeting purposes only, and is not based
on definitive design of the building(s) or site amenities.
 Additional site investigation, such as geotechnical investigation of
soils may be warranted.
 The overall figures assume that the primary maintenance garage and
warehouse facility will be built using pre-engineered building
structure and walls built at least partial height of masonry for
durability.
 A single-story building is preferred to avoid cost of stairwells and an
elevator.
Conceptual building floor plans and overall site plans (one for each site) are
offered herein upon which the estimated costs are based.
TIMETABLE TO IMPLEMENT: The proposed Transportation and
Utility Center can be designed and built as soon as funding is authorized by
Gloucester County. Some time constraints to consider include:
 Once approved and design is authorized to commence, a detailed
survey of the selected site will be required. An updated wetlands
delineation may be required, depending upon the selected site and
preferred layout. This can take up to 8-10 weeks to accomplish.
 Geotechnical investigation will be required to determine foundation
and pavement subgrade requirements.
 There should be no unusual environmental permitting required;
however, up to 90 days should be allowed for County review of the
definitive site plan and stormwater management design. This can be
expedited as early in the design process as possible to reduce impact
on overall timeframe to permit the project.
 6-8 months should be allowed for design, which includes the
aforementioned civil design and environmental review.
 6 weeks should be allowed for bidding.
 4 weeks should be allowed for review of bids and determination of
an acceptable low bidder. The apparent low bidder should submit its
insurance paperwork and performance bond for review prior to
award of contract.
 Due to the extensive sitework required, 16-18 months should be
allowed for construction following award of contract.
Other time factors to consider:
 30-60 days should be allowed to equip and furnish the new facility, as
well as to set up data and communication systems.
 The ideal time to relocate operations and vehicle maintenance to the
completed facility, from perspective of schools and bus
transportation, is mid-summer. There is no favored time for Utilities
or County vehicle maintenance.
 There will be some costs to move the operation and maintenance
entities into a new facility. It may be advantageous to bring in a
company specializing in such moves to shorten the downtime of the
various units.
Page 12

OVERVIEW – STUDY OBJECTIVE
 Assess condition of existing transportation administration and maintenance
facilities
 Gain understanding of current and projected (future) operational and
maintenance needs by interviewing Schools & County staff
 Explore efficiencies gained by consolidating Schools and County fleet
maintenance into a single facility. Also explore consolidation with the County
Utilities Maintenance Division.
 Evaluate and compare up to three (3) sites for locating the consolidated facility
at Old Page MS, T.C.Walker Center & next to New Page MS
 Prepare a cost model to develop the project for funding purposes
Page 13

CURRENT SITUATION
 Current facilities are antiquated, undersized and crowded
 Buildings no longer suited to size and diversity of vehicles to be maintained
 Working conditions are marginal, and poor at County Garage
 Several tasks are outsourced that could otherwise be performed
 Spare parts often not readily on hand (lack of storage)
 Unsheltered vehicles and equipment deteriorate more rapidly
 No manpower or capacity to maintain Sheriff’s vehicles
 Inefficient use of manpower due to shortage of personnel
Page 14

36’L Bus in Maint. BayAerial View – Schools
Transportation Center
Front of
Building
Page 15

County Garage at Rt. 17 &
Providence Rd.
Page 16

Carriage Lane County & Utility
Maint. Dept. Facilities
COUNTY MAINTENANCE
SHED (SHELTER LOCATED
BEHIND TO LEFT)
UTILITIES
MAINTENANCE UNIT
BUILDING
UTILITIES
DEPARTMENT
ADMIN.
&CUSTOMER
SERVICE
CENTER
Utility Dept. Maint. Yard &
Facilities behind Southern States
Page 17

ADDITIONAL CHALLENGES
 Current buildings cannot be enlarged; poor value to enhance
 Equipment storage scattered in various locations
 County & Utilities: Shortage of maintenance & warehouse area
 Utilities “Yard” behind Southern States – buildings in poor condition
 Conditions adversely affect workflow, response & timely completion
 Excess employee time spent traveling between tasks & sites
 Longevity of vehicle & equipment assets is reduced
 Conditions not condusive to employee satisfaction or longevity
Page 18

NEW FACILITY OBJECTIVES
 Consolidate Schools & County fleet maintenance functions
 Modernize facilities that improve workflow and operational efficiency
 Increase storage capacity and maintenance capabilities
 Improve conditions for multiple County organizations under one project
 Enhance maintenance and extend life of vehicles & equipment
 Provide site layout that is spacious enough for larger, consolidated operation,
yet is efficient and cost-effective
 Site & building should have some initial growth capacity built-in
 Site must support opportunity to expand to suit longterm needs
Page 19

FLEET MAINTENANCE REQUIREMENTS
PUBLIC COUNTY & SHERIFF’S
SCHOOLS UTILITIES DEPT. TOTALS
Class 1 Passenger 49 45 72 166
Class 2 Trucks 34 29 9 72
Class 3 Buses 112* -- -- 112
Class 4 Trailers 8 17 3 ** 28
Class 5 Equipment 6 31 -- 37
TOTAL Vehicles 195 74 81 350
All Items 209 122 84 415
* 4 inspections/bus/year = 448 total inspections/year
** Includes Tactical Command Center
Page 20

TRANSPORTATION FACILITY PROGRAM
GARAGE:
 Maintenance Bays (7 double bays X 20’ wide x 110’ deep) 15,400 SF
 Parts Warehouse 3,100 SF
 Supervisor Office/Records/Break Area 800 SF
 Lockers/Toilets 1,000 SF
 Machine Shop/Batteries 1,500 SF
Sub-total, Garage 21,800 SF
TRANSPORTATION ADMINISTRATION OFFICE: 2,400 SF
Common Area/Circulation: 1,200 SF
Sub-Total, Transportation 25,400 SF
Page 21

TRANSPORTATION PROGRAM: 25,400 SF
ADDITIONAL BUILDING PROGRAM:
 Equipment Maintenance Center (Off-road, mowers, tools) 1,750 SF
Total New Building Area, Old Page Site 27,150 SF
 Utilities Maintenance Division (Office/Lockers/Shop) 1,900 SF
Total New Building Area, New Page Site 29,050 SF
Page 22

UTILITIES MAINTENANCE DIVISION:
 At the New Page site, Utilities Maintenance Division will have its offices and a
maintenance shop in the main, new building (totaling 1,900 SF) , sharing toilets and
other amenities with the Transportation/Garage functions.
 In addition, Utilities Maint. Div. will have a new 7,500 SF storage warehouse.
 Also, there will be another 7,500 SF of new outdoor covered shed area.
 At the Old Page site, Utilities Maintenance Division will re-occupy the existing,
vacated Transportation office & garage, totaling 7,500 SF.
 The existing building will require minor alterations and some renovations, including a
new roof.
 Also, there will be another 10,000 SF of new outdoor covered
shed area.
Page 23

Transportation
Administration
Consolidated
Vehicle Maint.
Utilities Maint.
Division
Equipment
Maintenance
Shared
MAINT. BAYS
UTIL.
MAINT.
DIV.
MACHINE
SHOP
PARTS
WASH
BAY
BRAKES
TIRES
EQUIP.
MAINT.
TRANSPORT’
N
ADMIN.
UTILITIES MAINT. DIVISION
OFFICES & SHOP INCLUDED
FOR NEW PAGE SITE
Page 24

Transportation
Administration
Consolidated
Vehicle Maint.
Equipment
Maintenance
Shared
MAINT. BAYS
MACHINE
SHOP
PARTS
WASH
BAY
BRAKES
TIRES
EQUIP.
MAINT.
TRANSPORT’
N
ADMIN.
ALTERNATE BUILDING PLAN
– REDUCED SIZE (OMITS
UTILITIES MAINT DIV.)
FOR OLD PAGE SITE
Page 25

FLEET MAINTENANCE – WHY 14 BAYS?
BUS
1
WASHBAY
BRAKES
TIRE
SHOP
TRUCK1
PASS
1
BUS
2
BUS
3
BUS
4
BUS
5
BUS
6
FLUIDS
PASS
3
PASS
2
TRUCK1
 Bays can also
“flex” as needed,
depending on
workload
 Trailers require less
time in shop, but
are typicallypulled
through
 One bay for “long-
term” work on
buses (#6)
Page 26

OLD PAGE MIDDLE SCHOOL SITE:
 Adequate acreage for larger, consolidated Transportation/County Garage
 Could support future expansion for Transportation & County Garage
 Site impacted somewhat by existing water tower & wetlands
 Existing transportation facility would not be affected by new construction
 Could locate at rear of site; preserve front of site for alternative use
 Access to Rt. 17 less than optimal, but could improve in future
 Utilities Maintenance Division is accommodated at existing Bus
Maint./Garage/Transportation Office, plus new Storage Sheds
 Reconfigured site and reused existing entrance drive at
north side of site; access on/off Rt. 17 is questionable
 Developed acreage & amenities now similar to New Page site
Page 27

T.C. WALKER
ROADEXISTING
SCHOOLS
TRANSPORTATION
OFFICE/MAINT.
CTR.
Page 28

T.C.
WALKER
ROAD
EXISTING SCHOOLS
TRANSPORTATION
OFFICE/MAINT. CTR.
– UTILITIES MAINT.
DIV.
EXISTIN
G WATER
TOWER
OLD PAGE SITE PLAN – Updated 2/23/17
0 100’ 400’
Page 29

T.C.
WALKER
ROAD
FUTURE ENTRY
ROAD
EXISTIN
G WATER
TOWER
OLD PAGE SITE PLAN – Updated 2/23/17
0 100’ 400’
FUTURE
EXPANSION
Page 30

NEW PAGE SCHOOL SITE:
 Adequate acreage for larger, consolidated Transportation/County Garage
 Could support future expansion
 Site minimally impacted by wetlands
 Access to T.C. Walker Road is optimal
 Can locate without impact to existing Middle School
 Preserves acreage for only one future school, but not two
 Utilities Maintenance Division is housed in new building with
Transporation; site also includes new Warehouse and Storage Sheds
 Add turn lanes off T.C. Walker Road
Page 31

T.C. WALKER
ROAD
EXISTING PAGE
MIDDLE
SCHOOL
Page 32

T.C. WALKER
ROAD
(WIDENED)
EXISTING PAGE
MIDDLE
SCHOOL
NEW PAGE SITE PLAN – Updated 2/23/17
0 100’ 400’
Page 33

T.C. WALKER
ROAD
(WIDENED)
EXISTING PAGE
MIDDLE
SCHOOL
NEW PAGE SITE PLAN – Updated 2/23/17
0 100’ 400’
FUTURE
EXPANSION
Page 34

T.C. WALKER CENTER SITE
 Limited acreage for a large, consolidated operations; impedes expansion
 Much of the site is at lower grade than existing Center
 Stream and wetlands impacts prevent full use of site
 Might limit future growth of T.C. Walker Center or return to use a school
 Access to T.C. Walker Road less than optimal, but workable
 Constraints to site layout and flow of traffic due to grade change
 Site cannot accommodate Utilities Maintenance Division
 Insufficient land at upper elevation to park all buses
 Soils might not be favorable to spread-footing foundations
 Potential impacts on existing Center during construction
 School Board determined this site is no longer to be considered
Page 35

EXISTING T.C.
WALKER
CENTER
T.C. WALKER
ROAD
30’60’
70’ 40’
25’
20’
50’
Page 36

EXISTING T.C.
WALKER
CENTER
T.C. WALKER
ROAD
Page 37

PROJECT COST ESTIMATE / COMPARISON
BUILDING COSTS OLD PAGE Site NEW PAGE Site
 Industrial Space (~$110/SF) $ 2,392,500 $ 2,442,000
 Office/Finished Space (~$175/SF) 945,000 1,198,750
Sub-Total, Primary Building $ 3,337,500 $ 3,640,750
 Utilities Maint. Div. Warehouse -- 500,000
 Re-Purpose Existing Transport’n Bldg. 112,500 --
 Re-Roof Existing Transport’n Bldg. 93,750 --
 Outdoor Covered Storage Shelter(s) 200,000 150,000
 Furnishings & Equipment 380,250 401,500
Sub-Total, Building Costs $ 4,124,000 $ 4,692,250
Page 38

PROJECT COST ESTIMATE / COMPARISON
SITEWORK COSTS OLD PAGE Site NEW PAGE Site
 Site Improvements $ 900,750 $ 1,567,600
 Grading & Drainage 220,350 265,975
 Utilities – Water/Sewer/Fuels 164,650 394,250
 Utilities - Electrical 240,000 381,000
Sub-Total, Sitework Costs $ 1,525,600 $ 2,608,825
w/Building Cost, Rounded 5,650,000 7,301,000
With Contingency (+10%) 6,215,000 8,031,000
Design + Engineering 497,000 642,000
Estimated Total Project Cost $ 6,712,000 $ 8,673,000
Site acreage 16.14 acres 16.39 acres
Sitework, Cost/acre $ 94,532/acre $ 159,172/acre
Page 39

GLOUCESTER COUNTY TRANSPORTATION CENTER STUDY
COST ESTIMATE FEBRUARY 23, 2017 QTY. $/UNIT COST QTY. $/UNIT COST
BUILDING COSTS
MAIN BUILDING SF
INDUSTRIAL SPACE SF 21,750 110.00 2,392,500 22,200 110.00 2,442,000 49,500
OFFICE/FINISHED SPACE SF 5,400 175.00 945,000 6,850 175.00 1,198,750 253,750
SUB-TOTAL, PRIMARY BUILDING SF 27,150 3,337,500 29,050 3,640,750 303,250
UTILITIES MAINT. DIV. - WAREHOUSE (NEW PAGE) SF - 10,000 50.00 500,000 500,000
RE-PURPOSE EXISTING TRANSPORT'N BLDG (OLD PAGE) SF 7,500 15.00 112,500 - (112,500)
RE-ROOF EXISTING TRANSPORT'N BLDG (OLD PAGE) SF 7,500 12.50 93,750 (93,750)
OUTDOOR COVERED STORAGE SHELTER(S) SF 10,000 20.00 200,000 7,500 20.00 150,000 (50,000)
FURNISHINGS & EQUIPMENT LS 380,250 401,500 21,250
SUB-TOTAL, BUILDING COSTS 4,124,000$ 4,692,250$ 568,250$
SITEWORK
SITE IMPROVEMENTS
IMPROVE T.C. WALKER ROAD LF - 1,800 225 405,000 405,000
ADD TURN LANE ON RT.17 LF 300 225 67,500 - (67,500)
SITE CLEARING AC 2.00 20,000 40,000 16.39 20,000 327,800 287,800
SITE DEMOLITION/PAVEMENT REMOVAL SF 38,000 - - -
EARTHWORK CY 18,150 5.00 90,750 26,460 5.00 132,300 41,550
CANOPY AT FUEL ISLAND SF 2,000 15.00 30,000 2,000 15.00 30,000 -
NEW PAVEMENT - FLEXIBLE SY 48,500 10.00 485,000 48,500 10.00 485,000 -
NEW PAVEMENT - RIGID SY 2,800 25.00 70,000 2,800 25.00 70,000 -
TURF/LANDSCAPING AC 3 25,000 75,000 3 25,000 75,000 -
FENCING LF 3,150 - 3,150 - -
GATES EA 2 15,000 30,000 2 15,000 30,000 -
SIGNAGE LS -- 5,000 5,000 -
SIDEWALK/EQUIPMENT PADS LS -- 7,500 7,500 -
GRADING & DRAINAGE -
BMP/RETENTION POND CY 6,000 15.00 90,000 9,000 15.00 135,000 45,000
CURB & GUTTER LF 3,000 7.50 22,500 3,000 7.50 22,500 -
DRAINAGE STRUCTURES EA 5 7,500 37,500 5 7,500 37,500 -
UNDERGROUND PIPING LF 1,000 30.00 30,000 1,000 30.00 30,000 -
EROSION & SEDIMENT CONTROL AC 16.14 2,500 40,350 16.39 2,500 40,975 625
OLD PAGE SITE NEW PAGE SITE
UNITS Δ
Page 40

GLOUCESTER COUNTY TRANSPORTATION CENTER STUDY
COST ESTIMATE FEBRUARY 23, 2017 QTY. $/UNIT COST QTY. $/UNIT COST
OLD PAGE SITE NEW PAGE SITE
UNITS Δ
UTILITIES
WATER/SEWER/FUELS
EXTEND WATER SERVICE, 8-INCH LF 600 64 38,400 -- - (38,400)
EXTEND WATER SERVICE, 16-INCH LF -- - 1,500 125 187,500 187,500
SANITARY SEWER - GRAVITY, 8-INCH LF 600 40 24,000 1,500 40 60,000 36,000
S.S. MANHOLE EA 1 20,000 20,000 2 20,000 40,000 20,000
S.S. GRINDER PUMP/LIFT STATION EA -- - 1 15,000 15,000 15,000
DOMESTIC WATER LINE, 3-INCH LF 250 30 7,500 350 30 10,500 3,000
SPRINKLER WATER LINE, 6-INCH LF 250 65 16,250 350 65 22,750 6,500
FIRE HYDRANTS EA 2 3,000 6,000 2 3,000 6,000 -
BACKFLOW PREVENTER EA 1 5,000 5,000 1 5,000 5,000 -
PROPANE GAS SERVICE & PAD LS -- 7,500 -- 7,500 -
RELOCATE FUEL ISLAND LS -- 10,000 -- 10,000 -
OIL-WATER SEPARATOR, FUEL PAD (20,000 GAL) EA 1 25,000 25,000 1 25,000 25,000 -
OIL-WATER SEPARATOR, BUILDING (1,500 GAL) EA 1 5,000 5,000 1 5,000 5,000 -
ELECTRICAL -
POWER TO BUILDING, AERIAL LF -- - 1,500 30 45,000 45,000
POWER TO BUILDING, BURIED, DUCTBANK LS -- 50,000 -- 50,000 -
TRANSFORMER EA 1 20,000 20,000 2 18,000 36,000 16,000
STANDBY GENERATOR, DIESEL, 150 KW EA 1 45,000 45,000 1 45,000 45,000 -
TELECOMMUNICATIONS LS -- 75,000 -- 155,000 80,000
SITE LIGHTING - POLES EA 20 2,500 50,000 20 2,500 50,000 -
SUB-TOTAL, SITEWORK COSTS 1,525,750$ 2,608,825$ 1,083,075$
SITE ACREAGE 16.14 16.39 0
SITEWORK COST / ACRE 94,532$ 159,172$ 64,640$
-
TOTAL CONSTRUCTION COSTS, ESTIMATED 5,649,750$ 7,301,075$ 1,651,325$
TOTAL CONSTRUCTION COSTS, ROUNDED 5,650,000 7,301,000 1,651,000
TOTAL CONSTRUCTION COSTS, W/CONTINGENCY (+10%) 6,215,000 8,031,000 1,816,000
DESIGN + ENGINEERING 497,000 642,000 145,000
ESTIMATED TOTAL PROJECT COST 6,712,000$ 8,673,000$ 1,961,000$
Page 41

SITES – COMPARATIVE DISCUSSION
Old Page
School site
New Page
School site
 Lesser cost to develop; minimal clearing and grading required
 Utilities already on (or near) site that appear adequate, including fueling
 Access to Route 17 remains configured as-is today – not ideal, but adequate
 Improving access to Rt. 17 not essential; but could be quite costly
 Re-utilizes existing Transportation office/garage; well-suited to Utilities
Maintenance Division needs
 Portion of existing site remains undeveloped – available for future expansion
 Higher cost to develop
 Relatively high site costs for clearing, earthwork and grading, new utilities
 Higher cost to build 100% new space for Utilities Maintenance Division
 Good access off T.C. Walker Road for optimized ingress/egress; but must
widen T.C. Walker Road with new turn lanes
 More flexible site arrangement & internal movement than Old Page
 Building at New Page site allows alternative use at Old Page site;
land used for this project is no longer available for a future school
Page 42

SITES – “BOTTOM LINE” COMPARISON
Old Page
School site
New Page
School site
Lower cost to redevelop
Access to Route 17, if unchanged, remains adequate but less than
ideal, and can present safety challenges for left-turning traffic
exiting the site
Re-purposes the existing School Transportation office & garage
for use by Utilities Maintenance Division
Higher cost to develop (nearly $2 million delta)
Ideal access off T.C. Walker Road; safe ingress/egress
Building at New Page site allows alternative use at Old Page site
Page 43

COMMENTS RECEIVED & RESPONSES
 Incorporate Mosquito Control Vehicle Parking
 The Mosquito Control vehicles (2) and its chemical storage/handling area
will be located inside the Warehouse with Utilities Maintenance, partitioned
off separately from other functions. At the Old Page site, this amounts to
one bay of the existing Schools Transportation Building.
 Recommend extending 8-inch water lines into site in order to include
fire sprinklers at the buildings and support new fire hydrants
Sprinklers will be required at the main Admin./Garage building, but will
likely not be required at the Warehouse due to its size and function. New
fire hydrants will be required at either site, and the cost estimate will be
increased to include more 8-inch water piping.
Page 44

COMMENTS RECEIVED & RESPONSES
 Consider reducing the number of buses that need to be stored on the
site to 160; and consolidate the buses in such a manner that, when all
parked on the site, they occupy as minimal a footprint as necessary, to
reduce acreage developed and new impervious surface.
 Will do. There may be reduction of impervious area by as much as 15,000-
30,000 SF, resulting in minor cost savings at both sites for new pavement,
earthwork/grading, and stormwater treatment.
 Revisit the estimated cost for sanitary sewer force main extension at the New
Page Site.
 Will do. Additional cost (minor) for a new force main to the New Page Middle
School pump station will be included. Will discuss further with Utilities if
Upgrade to the School pump station and/or force main beyond is needed. The
sewer discharge rate can be reduced with a holding tank at the New Page site.
Page 45

architecture
interior design
planning
RICHARD S. CORNER, AIA, CSI
SENIOR PARTNER
KEITH MUSHENSKI, AIAA
PARTNER
120 WEST QUEENS WAY, #201
HAMPTON, VA 23669
757 • 722 • 1964
www.hudsonarch.com
Page 46

BOARD OF SUPERVISORS AGENDA ITEM#: IX - B
BOARD AGENDA ITEM
PRESENTATIONS & REPORTS X DISCUSSION ONLY
X REGULAR DISCUSSION AND/OR DECISION
PRESENTER: Dr. Walter Clemons TITLE: Superintendent, Gloucester County Public Schools
AGENDA ITEM: GHS Master Plan Update/Next Steps
BACKGROUND / SUMMARY: Dr. Clemons will provide an update on the GHS Master Plan and next
steps.
ATTACHMENTS:
None
REQUESTED ACTION: X NO ACTION REQUESTED
FOR MORE INFORMATION, CONTACT: Name: Dr. Walter Clemons
Phone#: 804-693-5300 E-mail: wclemons@gc.k12.va.us
Page 47

BOARD OF SUPERVISORS AGENDA ITEM#: IX - C
BOARD AGENDA ITEM
PRESENTER: Members TITLE: Board of Supervisors and School Board
AGENDA ITEM: Discussion of Superintendent’s Proposed FY2018 Budget
BACKGROUND / SUMMARY: Members of both Boards heard the presentation of the
Superintendent’s Proposed FY2018 Budget at the joint meeting on February 28. After time to review
the material, members will have the opportunity to ask questions and discuss the proposed budget.
ATTACHMENTS:
Superintendent’s Proposed Budget Presentation from February 28, 2017
Discuss proposed budget
Page 48

Gloucester County Public
Schools
Superintendent’s Proposed 2017-2018 Budget
§ 22.1-92. Estimate of moneys needed for public schools; notice of costs to be
distributed.
A. It shall be the duty of each division superintendent to prepare, with the
approval of the school board, and submit to the governing body or bodies
appropriating funds for the school division, by the date specified in § 15.2-2503,
the estimate of the amount of money deemed to be needed during the next
fiscal year for the support of the public schools of the school division. The
estimate shall set up the amount of money deemed to be needed for each
major classification prescribed by the Board of Education and such other
headings or items as may be necessary.
February 28, 2017
1
Page 49

Table of Contents
• Our Mission and Our Vision Slide 3
• Glossary Slide 4
• Budget Planning Process Slide 5
• Our Local Composite Index Slide 6
• Our Average Daily Membership Slide 7
• Projected Students by Grade Level Slide 8
• Projected vs. Actual ADM Slide 9
• ADM History and Future Projections Slide 10
• Weldon Cooper Projection Slide 11
• Our Proposed FY 2018 Budget Slide 12
• Request for Additional County Funding Slide 13
• Fiscal 2018 Operating Fund Budget Recommendation Slide 14
• Salary Comparison: Step 0-30 Slides 15-21
• Proposed FY 2018 Teacher Salary Scale Slide 22
• Impacts if Compensation is Unfunded Slide 23
• Fiscal 2018 Operating Fund Budget Recommendation Slide 24
• Additional Positions Justification and Impacts if Unfunded Slides 25-28
• Fiscal 2018 Operating Fund Budget Recommendation – Other Items Slide 29
• Summary of Proposed FY18 Increased Expenditures Slide 30
• Fiscal 2018 Operating Fund Budget Mitigating Factors Slide 31
• Governor’s Proposed Amendments to 2017-2018 Biennial Budget Slide 32
• Summary of Additional Local Funding Request Slide 33
• Central Food Services Fund Slide 34
• Report of FY 2018 CIP Projects Slide 35
• Capital Fund FY 2018 Budget Requests Slide 36
• Recapitulation Slide 37
• Summation Slide 38
• Appendix Slides 39-42
2
Page 50

Our Mission
As a strong community of learners, Gloucester County Public
Schools is dedicated to creating and sustaining an
environment that emphasizes education, embraces diversity,
and empowers its stakeholders (students, families, staff, and
community) to accomplish individual, as well as, collective
goals.
Our Vision
To provide an environment that focuses on meeting and
exceeding the expectations of its stakeholders in each facet
of the educational process, which includes, but is not limited
to: instruction and academic achievement, school, family
and community relationships, operations, safety, and
emotional/mental health & wellness.
3
Return to Table of Contents
Page 51

Glossary
• Enrollment:
• All students the division is responsible for reporting
• Average Daily Membership:
• the K-12 enrollment figure used to distribute state per pupil funding
that includes students with disabilities ages 5-21, and students for
whom English is a second language who entered school for the first
time after reaching their 12th birthday, and who have not reached
their 22nd birthday; preschool and postgraduate students are not
included in ADM
• average daily membership is determined by dividing the TOTAL
aggregate daily membership (days present plus days absent) by the
number of days school was in session, from the first day of the school
term through the last school day in March.
• Composite Index:
• a formula to determine the state and local government shares of K-12
education program costs, which is expressed as a ratio, indicating the
local percentage share of the cost of education programs; for
example, a locality with a composite index of 0.3000 would pay 30
percent and the state would pay 70 percent of the costs
4
Page 52

Budget Planning Process
September
 Develop budget files
 Develop budget
packages/forms
October
 Budget discussions/planning
with Superintendent and
Executive Leadership Team
 Finalize budget packages
November
 Disseminate budget
packages
 Receive budget requests
December
 Meet with managers
 Review impact of Governor’s
Proposed Budget
January
 Compile adjusted requests
 Receive input from the public
February
 Present Superintendent’s
Recommended Budget
 Joint Meeting with BOS
 Monitor General Assembly
March
 School Board’s
Recommended Budget
 Joint Meeting with BOS
 Public Hearing
 Monitoring staffing/schedules
5
Page 53

Our Local Composite Index
6
•This is the most significant factor in determining GCPS’ share of
State funding.
•For the 2017 & 2018 biennium, the LCI increased by .69%
representing a slight shift of some funding responsibility from the
State back to the Locality.
0.3132 0.3132
0.3323
0.3456
0.3703
0.3798
0.3661 0.3730
0.0000
0.1000
0.2000
0.3000
0.4000
FY 03 & 04 FY 05 & 06 FY 07 & 08 FY 09 & 10 FY 11 & 12 FY 13 & 14 FY 15 & 16 FY 17 & 18Page 54

Our Average Daily Membership
7
•Anticipated FY 2018 budget will be devised using an
estimated funded ADM of 5,245.
*Projected/Budgeted Return to Table of Contents
Year
Page 55

Projected Students by Grade Level
Grade Level Enrollment FY17 Projected Enrollment FY18
2016-17 2017-18
K 363 363
1 370 363
2 407 370
3 400 407
4 397 400
5 381 397
6 368 381
7 473 368
8 443 473
9 471 443
10 389 471
11 468 389
12 446 468
TOTAL 5376 5293
Projected
Adjustments* -53 -48
Projected ADM 5323 5245
8 Projected enrollment for FY18 is calculated by advancing student enrollment figures for
FY17 one grade level for FY18 and leaving Kindergarten enrollment figures steady.
*Adjustments are estimated for pupils the school division does not receive funding for
(i.e. students C.S.A. funded programs, regional programs, etc.)
Page 56

Projected vs. Actual ADM
FY 2016 FY 2017
ADM Budget Projection 5,320 5,320
Actual Fall Membership 5,427 5,364
Actual Fall Funded
Membership
5,386 5,323
Actual Spring Funded
Membership
5,383 *5,320
9
*Projected figure
Difference between actual fall membership and actual
spring funded membership reflects the adjustments
referenced in the previous slide.
Page 57

ADM History and Future Projections
10
Fiscal
Year
ADM
on 3/31
# Change
from Prior year
% Change
from Prior Year
2006 6,000 -78 -1.28%
2007 5,949 -51 -0.85%
2008 5,910 -39 -0.66%
2009 5,871 -39 -0.66%
2010 5,919 48 0.82%
2011 5,850 -69 -1.17%
2012 5,645 -205 -3.50%
2013 5,469 -176 -3.12%
2014 5,447 -22 -0.40%
2015 5,354 -93 -1.71%
2016 5,383 29 0.54%
2017* 5,320 -63 -1.17%
2018* 5,245 -75 -1.41%
2019* 5,138 -107 -2.04%
2020* 5,112 -26 -.51%
Page 58

Weldon Cooper Projection
• The Demographics Research Group from Weldon Cooper Center at
the University of Virginia estimated that Gloucester County Public
Schools would have an enrollment projection of 5279 for FY18. The
chart below provides their estimates for a five year period beginning in
FY17 and ending in the FY22.
2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 Change
KG 359 366 372 379 374 370 11
Grade 1 372 364 371 377 384 379 7
Grade 2 399 371 363 370 376 383 -16
Grade 3 398 400 372 364 371 377 -21
Grade 4 396 385 387 360 352 359 -37
Grade 5 378 395 384 386 359 351 -27
Grade 6 367 360 376 366 368 342 -25
Grade 7 474 369 362 378 368 370 -104
Grade 8 441 477 371 364 381 370 -71
Grade 9 472 463 501 389 382 399 -73
Grade 10 392 470 460 498 387 380 -12
Grade 11 471 391 469 459 497 386 -85
Grade 12 445 468 389 465 456 494 49
Total 5364 5279 5177 5155 5055 4960 -404
Grade Enrollment Projection
11
Page 59

Our Proposed FY2018 Budget
Federal Funds 4.95% 2,914,911
State Funds 50.36% 29,643,382
County Contribution 44.41% 26,140,935
Miscellaneous Local .28% 168,097
Total Proposed Operating
Budget 100.00% $58,867,325
12
Page 60

Request for Additional County Funding
Contributions for Operations
2016-17 Current 2017-18 Requested
$23,768,988* $26,140,935
This represents an increase of $2,371,947
*This amount includes the additional appropriation of $250,000
taken from the county fund balance by the BOS in FY17 to offset
a portion of the increased cost for health insurance.
13
Page 61

Fiscal 2018 Operating Fund
Budget Recommendation
Budget Recommendation – To provide a competitive compensation package for all staff.
Goal 3 – Objective 1 (Comprehensive Plan).
Compensation Recommendations:
1.0% adjustment to the teacher salary scale, plus the decompression of
Steps 1-3. (Total increases range from 2% to 6.64%).
1,056,487
2% Compensation increase for all other employees 280,092
Benefits Costs:
Cost of proposed VRS rate increase 510,761
Projected increase in health insurance rates 1,350,443
Total Proposed Compensation and Benefits Cost 3,197,783
14
Page 62

Salary Comparison: Step 0
15
Bachelor's
State Rank
2016-2017
State Rank
2015-2016
Chesapeake 42,465 33 32
Hampton 42,700 28 42
Isle of Wight 40,500 53 75
King & Queen 39,230 72 70
Mathews 39,276 71 68
Middlesex 37,753 102 78
New Kent 39,592 66 88
Newport News 42,600 30 33
Poquoson 40,013 63 67
Suffolk 40,677 49 51
West Point 44,783 12 13
Williamsburg/JCC 41,500 41 45
York 42,515 31 24
Average 41,046
Gloucester 40,150 58 63
Page 63

16
Bachelor's
State Rank
2016-2017
State Rank
2015-2016
Hampton 43,729 39 41
King & Queen 41,230 72 66
Mathews 41,279 70 84
Middlesex 39,875 89 74
New Kent 41,406 68 75
Poquoson 42,538 50 61
Suffolk 41,495 67 60
West Point 47,433 10 11
York 46,258 12 12
Average 43,279
Page 64

17
Bachelor's
State Rank
2016-2017
State Rank
2015-2016
Hampton 45,311 46 46
King & Queen 43,376 71 57
Mathews 43,385 70 89
New Kent 43,303 72 77
Poquoson 43,521 68 83
Suffolk 45,988 36 27
West Point 50,083 9 11
York 49,013 11 12
Average 45,721
Page 65

18
Bachelor's
State Rank
2016-2017
State Rank
2015-2016
Hampton 47,104 55 53
King & Queen 45,837 72 39
Mathews 46,278 67 93
New Kent 46,649 61 69
Poquoson 46,104 69 87
Suffolk 50,775 24 23
West Point 52,733 14 19
York 53,218 11 13
Average 48,955
Page 66

19
Bachelor's
State Rank
2016-2017
State Rank
2015-2016
Hampton 50,363 57 57
King & Queen 48,558 75 21
Mathews 50,837 54 93
New Kent 50,254 58 68
Poquoson 47,940 83 92
Suffolk 55,784 21 23
West Point 55,383 23 26
York 57,785 13 14
Average 52,775
Page 67

20
Bachelor's
State Rank
2016-2017
State Rank
2015-2016
Hampton 53,052 71 74
King & Queen 51,569 82 44
Mathews 53,430 64 87
Middlesex 49,628 105 100
New Kent 54,138 61 62
Poquoson 52,307 85 86
Suffolk 60,095 25 22
West Point 58,643 31 34
York 62,269 18 19
Average 56,760
Page 68

21
Bachelor's
State Rank
2016-2017
State Rank
2015-2016
Hampton 58,569 61 65
King & Queen 54,902 94 79
Mathews 56,156 84 111
Middlesex 52,418 113 112
New Kent 58,322 64 71
Poquoson 57,793 92 67
Suffolk 65,338 21 20
West Point 62,654 33 35
York 67,249 17 15
Average 60,749
Page 69

Proposed FY18 Teacher Salary Scale
22
GCPS Current Teacher Salary Scale and Proposed Changes for FY 2017-
2018
Bachelor's Degree
Step Current Scale
1% Adjustment and
Decompression of
Steps 1-3
Projected
Salary
Increase
0 40,150 40,874
1 40,672 41,078 2.31%
2 40,672 41,484 2.00%
3 40,672 41,584 2.24%
4 41,486 41,696 2.52%
5 41,590 42,315 2.00%
6 41,694 42,534 2.27%
7 41,904 42,959 3.03%
8 42,327 43,389 3.54%
9 42,750 43,823 3.53%
10 43,178 44,261 3.53%
11 43,608 44,704 3.53%
12 44,044 45,151 3.54%
13 44,486 45,603 3.54%
14 44,930 46,059 3.54%
15 45,380 46,520 3.54%
16 45,834 47,218 4.05%
17 46,292 47,926 4.56%
18 46,987 48,645 5.08%
19 47,691 49,375 5.08%
20 48,407 50,116 5.08%
21 49,133 50,868 5.08%
22 49,870 51,631 5.08%
23 50,618 52,405 5.08%
24 51,378 53,191 5.08%
25 52,149 53,989 5.08%
26 52,931 55,069 5.60%
27 53,724 56,170 6.12%
28 54,799 57,293 6.64%
29 55,895 58,439 6.64%
30 57,013 59,608 6.64% Return to Table of Contents
Page 70

Impacts if Compensation is
Unfunded
•Inability to attract and retain staff severely hinders our
ability to provide the best educational opportunities
and learning environments for our students. We
become a training ground for other school divisions as
our teachers leave to go to other surrounding school
districts for better compensation.
23
Page 71

Budget Recommendation
Budget Recommendation – To provide a schedule and personnel that
maximizes instructional delivery and support for student learning.
Goal 1 – Objective 2 & 4 (Comprehensive Plan)
Special Education Teachers (3 positions – Page,
Peasley, GHS)
197,376
CTE Teacher (1 position – GHS) 65,792
Regular Ed. Teacher (1 position – GHS) 65,792
328,960
24
Page 72

Additional Positions Justification
Special Education Teachers (3) $197,396
• (1) Page Middle School - This position is needed in order to establish
resource classes across grade levels to enhance IEP supports.
• (1) Peasley Middle School – This position is needed in order to
establish resource classes across grade levels to enhance IEP
supports.
• (1) Gloucester High School - The 4x4 block schedule has increased
opportunities for all students which requires the need for additional
special education services to be provided.
25
Page 73

Impacts of Unfunded Positions
Special Education Teachers (Page, Peasley, GHS)
• Inability to support additional specialized instruction for Students
with Disabilities in accordance with their Individualized Education
Plans (IEPs).
• Inability to staff Resource classrooms at both middle schools.
• At GHS, the absence of this position will prohibit the current Special
Education staff from providing the requisite technical LEA (Local
Education Agency) administrative support necessary to service IEPs.
26
Page 74

Additional Positions Justification
Health Science Teacher at GHS (1) $65,792
• Current demand for courses in the Academy is double what a single teacher
can provide. This position will permit growth of the GHSA, allowing for a
second career pathway per the GHSA plan approved by the Board of
Education.
Fine Arts Teacher at GHS (1) $65,792
• Similar to the Health Science Teacher above, current demand for Visual Arts
courses is double what the current staffing can provide. The additional seats
are necessary to balance elective demand in the schedule.
27
Page 75

Fine Arts Teacher: & Health Science Teacher - GHS
Inability to support Academic course requests:
• For the 2016-2017 SY, 1785 students were scheduled with over 13,000
course requests.
• Out of 13,000+ requests, more than 500 primary course requests
were not fulfilled.
• Of those 500+ primary course requests:
•315 were Fine Arts, Health Science, and a limited number of other
electives
• For the 2016-2017 SY:
•369 students are enrolled in a Study Hall or Student Assistant block
• Inability to fulfill career pathway in accordance GHSA plan
approved by the Virginia Board of Education
(See staffing recommendation: SB presentation, 2-12-13)
Impacts of Unfunded Positions28
Page 76

Budget Recommendations – Other Items
Budget Recommendations – Other Items
Instruction:
Increased costs for regional tuitions ($117,980) and to establish Full Service School at
Abingdon($11,000), increase in school activity fund software fees ($4,000).
132,980
Administration, Attendance and Health:
Increased cost for recruitment materials and job fairs ($4,344), promotional items
($532), and consulting services (2,815).
7,691
Operations & Maintenance:
Increased costs for Honeywell maintenance contract ($81,391), property and liability
insurance ($5,631), other contracted services ($28,000), School Resource Officers
($22,107), and water and sewer costs ($15,197).
152,326
Technology:
Increase in program costs for Frontline, Trapeze, Unity, IXL and PowerSchool Analytics
($37,913). Costs added for maintaining security systems ($12,000) and
telecommunication services ($3,600).
53,513
Total – Other Items 346,510
29
Page 77

Summary of Proposed FY18
Increased Expenditures30
Increased Expenditures Amount
Total proposed compensation increase 1,336,579
Total projected health insurance increase 1,350,443
Total VRS rate increase 510,761
Total additional positions 328,960
Total in additional other items 346,510
3,873,253
Page 78

Fiscal 2018 Operating Fund Budget
Mitigating Factors
Mitigating Factors Summary
State Funding (Governor’s Proposed
Budget)
494,048
Employee increase in health insurance
contributions ($25 a month)
194,700
Line Item Reductions (Breakdown in
Appendix)
162,558
Attrition (anticipated) 250,000
Potential additional decrease in health
insurance rates
TBD - $200K
Possible additional State Funding TBD - $200K
1,501,306
31
Page 79

Governor’s
Proposed
Amendments to
2017-2018 Biennial
Budget
State share for school lunch
and school breakfast is
included under proposed
revenue for Central Food
Service.
State funding of $35,000 for
National Board Certification
and $10,500 for reimbursement
Industry Credential
Examinations is included in the
Supts. Rec. Budget .
VPSA Technology Note
includes $26,000 for the
regional special education
program that Gloucester serves
as fiscal agent for. This amount
is included in the regional
budget.
Total Budgeted State Funding
$29,643,382
Projected FY 2017 Projected FY 2017 Projected FY 2018 Projected FY 2018
NUM DIVISION Unadjusted ADM2
Adjusted ADM2
Unadjusted ADM2
Adjusted ADM2
036 GLOUCESTER 5,316.95 5,316.95 5,245.00 5,245.00
Please note: some accounts have been updated for local enrollment projections.
See footnotes for more details.
2016-2018 Composite Index FY 2017 FY 2018
0.3730 FY 2017 State Share FY 2017 Local Share FY 2018 State Share FY 2018 Local Share
Standards of Quality Programs:
 Basic Aid 15,000,910 8,923,986 14,766,928 8,784,791
Sales Tax
4
5,823,439 N/A1
5,851,751 N/A1
 Textbooks
5
(Split funded - See Lottery section below)
57,940 34,468 361,024 214,772
 Vocational Education 160,019 95,195 157,854 93,906
 Gifted Education 160,019 95,195 157,854 93,906
 Special Education 1,736,872 1,033,259 1,713,368 1,019,277
 Prevention, Intervention, & Remediation 396,714 236,003 391,345 232,810
 VRS Retirement (Includes RHCC) 6
1,830,216 1,088,789 2,009,344 1,195,351
 Social Security 886,772 527,537 874,772 520,398
 Group Life 60,007 35,698 59,195 35,215
 English as a Second Language
12
(Split funded - See Lottery section below)
Funded in Lottery in FY 2017 46,842 27,866
Remedial Summer School 7, 9
86,071 N/A1
95,180 N/A1
Subtotal - SOQ Accounts
3
26,198,979 12,070,130 26,485,457 12,218,292
Incentive Programs:
At-Risk (Split funded - See Lottery section below) Funded in Lottery in FY 2017 190,336 113,230
Bonus Payment
13
Not Funded in FY 2017 253,926 N/A1
Technology - VPSA 10 474,800 89,760 475,600 89,920
Subtotal - Incentive Accounts
3
474,800 89,760 919,862 203,150
Categorical Programs:
School Lunch 7
26,874 N/A1
26,874 N/A1
Special Education - Homebound 7
23,202 N/A1
23,666 N/A
1
Subtotal - Categorical Accounts 3
50,076 0 50,540 0
Lottery-Funded Programs
Foster Care
7
12,010 N/A
1
11,881 N/A1
 English as a Second Language
12
(Split funded - See SOQ section above)
36,494 21,710 Funded in SOQ in FY 2018
At-Risk (Split funded - See Incentive section above) 248,001 147,535 54,724 32,555
Virginia Preschool Initiative 11
207,380 123,370 207,380 123,370
 Early Reading Intervention 63,466 37,756 61,418 36,537
Mentor Teacher Program 4,212 N/A1
4,212 N/A
1
K-3 Primary Class Size Reduction 458,994 273,054 460,291 273,825
School Breakfast
7
11,830 N/A1
13,295 N/A
1
 SOL Algebra Readiness 56,722 33,744 52,516 31,242
Project Graduation14
16,899 N/A
1
24,066 N/A
1
ISAEP 15,717 N/A
1
15,717 N/A
1
Special Education-Regional Tuition
7, 8
549,303 N/A1
550,816 N/A1
Career and Technical Education
7, 8
10,115 N/A1
10,115 N/A1
Supplemental Lottery Per Pupil Allocation
15
175,221 N/A1
740,761 N/A
1
 Textbooks
5
(Split funded - See SOQ section above)
308,036 183,250 Funded in SOQ in FY 2018
Subtotal - Lottery-Funded Programs
3
2,174,400 820,419 2,207,192 497,529
Total State & Local Funds $28,898,254 $12,980,309 $29,663,051 $12,918,971
Virginia Department of Education
Projected FY 2017 and FY 2018 State Payments, Based on the Governor's Introduced Amendments to the 2016-2018 Biennial Budget (HB 1500/SB 900)
Standards of Quality (SOQ), Incentive, Categorical, and Lottery-Funded Programs in Direct Aid to Public Education
As of December 16, 2016
Click here to run new enrollment
32
Page 80

Summary of Additional Local
Funding Request
State Compensation funding for FY17 of $223,394 plus additional funding
of $148,000 for health insurance costs have been absorbed within the
current FY17 budget, which totals $371,394.
33
Totals Amount
Grand Total of Increased Expenditures 3,873,253
Grand Total of Reductions and
Revenue Increases
1,501,306
Amount of Additional Local Request 2,371,947
Page 81

Central Food Services Fund
•2% Compensation Increase
•No local funding
•FY 2018 Budget Request $2,701,011
34
Page 82

Report of FY 2018 CIP Projects
35
Page 83

Capital Fund FY 2018 Budget Requests
Budget Recommendation – To provide students, staff and entire community
facilities that are well-kept and maximize instructional delivery and support for
student learning by successfully following an approved capital improvement plan
as adopted by the Gloucester County School Board. (Capital Improvement Plan)
Site Project Amount
GHS (Section P – D Hall) Roofing repairs 268,000
Peasley
Install New Water Source Heat Pump - Gym,
Cafeteria, Locker Rooms and Administrative
Areas 650,000
Achilles & Petsworth Lighting replacement 322,408
Achilles Bathroom Renovations 81,000
Transportation/Operations School Buses/Vehicles/Equipment 465,000
Achilles
*Playground Replacement
County has included this for FY 2019 in their
proposed CIP Plan -124,479
*Subtotal 1,786,408
GHS
*Beginning phase of renovation project
County has $997,000 listed in FY 2018 and
$9,975,820 in FY 2019 in their proposed CIP Plan
1,400,000
-403,000
997,000
Combined
Transportation Facility Beginning phase of relocation project 600,000
*Subtotal $1,597,000
Total $3,383,408
36
Page 84

Recapitulation
Fund Amount
Operating Fund 58,867,325
Central Food Services Fund 2,701,011
CIP Fund
*(Based on County Administrator’s CIP
Presentation to Board of Supervisor’s
which reflects reduction of $527,479
highlighted on previous slide.
CIP total of $3,383,408 potentially offset by
FY16 unspent appropriation of *$852,462.)
3,383,408
Debt Service Fund 3,522,262
Total $68,474,006
*$67,621,544
37
Page 85

Summation…
• It is about improving our students’ academic success.
• It is about enhancing the support of our teachers,
administrators, and staff.
• It is about accomplishing the common goals of the
School Board, the Board of Supervisors, the
Superintendent, the Staff, and the Community.
38
Page 86

Appendix
39
Page 87

Enrollment Projections by School And
Grade GLOUCESTER COUNTY PUBLIC SCHOOLS
MEMBERSHIP REPORT - November 2016
2016-2017
Abingdon
Total No.
Students
No. of
Classes
P/T
Ratio
Proj.
Stud.
Proj.
Class
P/T
Ratio Botetourt
Total No.
Students
No. of
Classes
P/T
Ratio
Proj.
Stud.
Proj.
Class
P/T
Ratio Page
Total No.
Students
Proj.
Stud. Peasley
Total No.
Students
Proj.
Stud.
Kindergarten 97 5 19.4 97 5 19.4 Kindergarten 91 5 18.2 91 5 18.2 Grade 6 190 179 Grade 6 178 202
Grade 1 84 5 16.8 97 5 19.4 Grade 1 92 5 18.4 91 5 18.2 Grade 7 243 190 Grade 7 230 178
Grade 2 113 5 22.6 84 5 16.8 Grade 2 101 5 20.2 92 5 18.4 Grade 8 206 243 Grade 8 237 230
Grade 3 99 5 19.8 113 5 22.6 Grade 3 92 5 18.4 101 5 20.2 TOTAL 639 612 TOTAL 645 610
Grade 4 97 5 19.4 99 5 19.8 Grade 4 102 5 20.4 92 4 23.0 RASP* RASP* 1
Grade 5 102 5 20.4 97 5 19.4 Grade 5 89 4 22.3 102 5 20.4 *Page - 6th Grade - Abingdon, Achilles & Portion of Botetourt
TOTAL 592 30 19.73 587 30 19.6 TOTAL 567 29 19.6 569 29 19.6 **Peasley - 6th Grade - Bethel, Petsworth & Portion of Botetourt
Achilles
Total No.
Students
No. of
Classes
P/T
Ratio
Proj.
Stud.
Proj.
Class
P/T
Ratio Petsworth
Total No.
Students
No. of
Classes
P/T
Ratio
Proj.
Stud.
Proj.
Class
P/T
Ratio GHS
Total No.
Students
Proj.
Stud.
MEMBERSHIP BY GRADE
Kindergarten 52 3 17.33 52 3 17.3 Kindergarten 45 3 15.0 45 3 15.0 Grade 9 471 443 2016-17 2017-18
Grade 1 66 3 22 52 3 17.3 Grade 1 53 3 17.7 45 3 15.0 Grade 10 389 471 K 363 363
Grade 2 56 3 18.67 66 3 22.0 Grade 2 57 3 19.0 53 3 17.7 Grade 11 468 389 1 370 363
Grade 3 79 4 19.75 56 3 18.7 Grade 3 42 2 21.0 57 3 19.0 Grade 12 446 468 2 407 370
Grade 4 76 4 19 79 4 19.8 Grade 4 51 3 17.0 42 2 21.0 TOTAL 1774 1771 3 400 407
Grade 5 52 3 17.3 76 4 19.0 Grade 5 53 3 17.7 51 3 17.0 GED* 9 4 397 400
TOTAL 381 20 19.05 381 20 19.1 TOTAL 301 17 17.7 293 17 17.2 RASP* 19 5 381 397
Regional 7 2 6 368 381
7 473 368
8 443 473
Bethel
Total No.
Students
No. of
Classes
P/T
Ratio
Proj.
Stud.
Proj.
Class
P/T
Ratio GED and RASP students are included in each respective school's total
New
Horizons Students 9 471 443
Kindergarten 78 4 19.5 78 4 19.5 Grade 5 2 10 389 471
Grade 1 75 4 18.75 78 4 19.5 **New Horizon students are included in each respective school's total Grade 9 1 11 468 389
Grade 2 80 4 20 75 4 18.8 Grade 11 1 12 446 468
Grade 3 88 4 22 80 4 20.0 Grade 12 3
Grade 4 71 4 17.75 88 4 22.0 TOTAL 7 TOTAL 5376 5293
Grade 5 85 4 21.25 71 4 17.8 -48
TOTAL 477 24 19.88 470 24 19.6 Projected ADM 5245
40
Page 88

Budget Mitigating Factors – Other Items41
Mitigating Factors – Other Items
Instruction:
Decreased costs for line item savings ($30,058). 30,058
Administration, Attendance and Health:
Decreased costs for line item savings ($3,782). 3,782
Pupil Transportation:
Decreased vehicle fuel costs ($40,000) and other line item savings ($15,570). 55,570
Operations & Maintenance:
Decreased costs for heating fuel ($40,000), vehicle fuel ($8,178), and other line item
savings ($7,690).
55,868
Technology:
Decreased costs for line item savings ($17,280) 17,280
Total – Other Items Savings 162,558
Page 89

Compensation/Revenue History
Gloucester County Public Schools
Seven Year History of Budgeted Local Transfer and Compensation Adjustments
Fiscal Year LCI
ADM Actual Local Local Misc. Local Misc. Local State State Federal Increase Total Total
Compensation
March
31st FTEs Transfer Inc. / (Dec) Revenue
Inc. /
(Dec) Revenue Inc. / (Dec) Revenue Inc. / (Dec) Inc. / (Dec) Budget
2009-2010 0.3456 5,918.92 869.23 20,223,746 (1,760,279) 124,559 3,441 30,926,445 (3,026,931) 6,214,493 3,082,694 (1,701,075) 57,489,243 No increase
2010-2011 0.3703 5,849.60 833.23 20,709,596 485,850 112,475 (12,084) 26,523,808 (4,402,637) 4,874,430 (1,340,063) (5,268,934) 52,220,309 No increase
2011-2012 0.3703 5,644.56 805.37 20,556,082 (153,514) 101,300 (11,175) 27,055,782 531,974 4,328,181 (546,249) (178,964) 52,041,345 No increase
2012-2013 0.3798 5,468.65 771.33 22,341,889 1,785,807 89,488 (11,812) 26,751,612 (304,170) 3,323,284 (1,004,897) 464,928 52,506,273
5.725% to implement
the 5% VRS member
share and cover
FICA, plus 2% COLA
compounded.
Restored 10 days to
the school calendar.
2013-2014 0.3798 5,447.46 766.76 22,603,728 261,839 127,589 38,101 26,358,025 (393,587) 3,077,183 (246,101) (339,748) 52,166,525 2% COLA
2014-2015 0.3661 5,354.27 776.62 22,765,728 162,000 123,424 (4,165) 28,019,400 1,661,375 2,808,328 (268,855) 1,550,355 53,716,880 *No increase
2015-2016 0.3661 5,382.85 788.13 23,179,432 413,704 149,801 26,377 27,865,471 (153,929) 2,784,318 (24,010) 262,142 53,979,022 No increase
2016-2017 0.3730 5,320.00 786.85 23,768,988 589,556 145,697 (4,104) 29,149,334 1,283,863 2,825,334 41,016 1,910,331 55,889,353
4% increase for all
employees.
(598.92) (82.38) 1,784,963 24,579 (4,804,042) (306,465) (3,300,965) (1,599,890)
42
2014-2015
3% bonus for paraprofessionals, bus drivers, bus assistants, custodians, security workers, cafeteria managers and cafeteria workers who were employed for at least a
semester and a day in FY 2014, were still employed in a covered position on the November 2014 pay date and are in good standing. The BOS provided $162,000 for
the bonuses. A 6% midyear raise for all CFS workers with the exception of the Director
Page 90

BOARD OF SUPERVISORS AGENDA ITEM#: IX - E
BOARD AGENDA ITEM
PRESENTER: J. Brent Fedors TITLE: County Administrator
AGENDA ITEM: Discussion on Amending Gloucester County Code Chapter 10 – Licenses-
Business, Professional and Occupational License (BPOL) Taxes
BACKGROUND / SUMMARY: Board members will discuss possible amendments to the business,
professional and occupational license taxes.
ATTACHMENTS:
None
Discuss possible changes to the BPOL structure
Page 91

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