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How to Write a Press Release

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How to Write a Press Release

  1. 1. Why Press Releases Still Matter HOW TO WRITE A PRESS RELEASE Be the exception and you can stand out in a remarkable way. We've done this at Moz with our funding press releases and acquisition announcements, all of which did really well in the tech media. Rand Fishkin, Moz While social media platforms and other mass communication tactics like text messaging have their place in contemporary marketing, there is no replacement for a strong press release. Stacey Miller, Cision Press releases are an increasingly viable option for getting company news to be carried and discoverable within the regional and national press. Cheryl Conner, Forbes Press releases are viewed on average about 275 times during the week, with media views coming in at 70 times per week. Rachel Sprung, Hubspot When a writer for a newspaper, publisher, media outlet or blog consumes a release, picks up your story and covers your news, that mention, citation, Google+ post, link, and associated buzz may well help your business. Marty Weintraub, AimClear A press release is great for turning into case studies, blogs, articles, white papers, landing pages, e-mail marketing pieces, social media shout-outs, and so much more. Consider it raw fodder that your company can use for countless opportunities. Ilissa Miner, iMiller Public Relations (iMPR) Contrary to rumors that press releases are fizzling, they are in fact still relevant and useful today. Here's what top experts are saying about press releases today. MUST-HAVE INGREDIENTS TO GET YOUR PR NOTICED 6 There are many different ways to write press releases. Having these critical elements will help get your organization's news noticed faster. 1 NEWSWORTHY MATERIAL Think about why your product, event, or service matters to the public. If you can't answer, "What's in it for them?" then skip the press release altogether. 2 OBJECTIVE TONE Write in third person and avoid using "we," "I," and "you." Also avoid emphasis language, hyperbolic claims, and hype flags. 3 4 CLEAR AND CONDENSED INFORMATION Get to the point upfront and avoid using jargon. If you must use industry terms, define them in the piece. VALID CONTACT INFO There's nothing worse for a media rep to have than the wrong contact information. Use an up-to-date email and phone number within the media contact text. 5 EXCELLENT GRAMMAR AND SPELLING Your press release will get crumpled up quickly if there are signs of poor grammar and typos. Proof and re- proof your piece before distributing it. 6 RELEVANT QUOTES FROM THE SOURCES There's nothing worse for a media rep to have than the wrong contact information. Use an up-to-date email and phone number within the media contact text. The Structure of A PUBLISHED PRESS RELEASE As seen in the example below, the standard press release format includes the following: Buy press releases: shop.expresswriters.com/ content/press-release/ REFERENCES: PRWeb | http://tinyurl.com/43ltdpv AuthorityLabs | http://tinyurl.com/o2lzkw9 Forbes | http://tinyurl.com/ohfh5fy Hubspot | http://tinyurl.com/bya5alp Cision | http://tinyurl.com/ocb6hwo Ilissa Miller, iMiller Public Relations (iMPR) | http://tinyurl.com/poy66t3 PR Newswire | http://tinyurl.com/nur4eo4 DATELINE (the city where the news is originating and the date of the release) VIDEO & QUOTE Press release media, video and a main representative quote can be published along with the content. BODY (min of 300 words, ideally no more than 600 words,provides supporting details, quotes, and call to action) BOILERPLATE (short paragraph with information about the issuing company or organization) LEAD OR INTO PARAGRAPH (generally answers the who, what, when, where and why questions; in other words, the facts) SUB-HEADLINE (builds on the headline, two sentences max) HEADLINE (short and sweet attention grabber, no more than 65 characters) Press releases also include a company's logo and media contact information: at minimum, the name, phone number and email address for the PR or media relations contact who can answer any questions regarding the material. HOME ABOUT US SERVICES BLOG DOWNLOAD C

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