SlideShare a Scribd company logo
1 of 24
Download to read offline
Mobilizing the utility workforce
How mobile technology and analytics will transform work IBM Institute for Business Value
How IBM can help
New energy technologies and the changing
economics of energy are altering the energy mix for
utilities, increasing environmental and regulatory
interventions, creating investment uncertainties and
extending commercialization across the industry.
IBM helps energy and utilities clients develop smarter
energy capabilities to improve reliability, efficiency and
return on assets, reduce costs, improve safety and
transform operations for the 21st century. For more
information about IBM energy and utilities offerings,
visit ibm.com/industries/energy/
Executive Report
Energy and Utilities
Executive summary
Powerful forces are challenging energy and utility companies across the globe. New energy
technologies and the changing economics of energy are altering the energy mix, increasing
environmental and regulatory interventions, creating investment uncertainties and extending
commercialization across the industry. In addition, customers are assuming a more prominent
role in a growing number of markets.
In the face of these challenges, innovation has never been more important for the industry.
And yet, many utility workers continue to rely on paper-based transactions. In the field,
workers remain tethered to their trucks, with limited mobile functionality. As a consequence,
their productivity lags behind that of workers with access to applications designed from a
“mobile first” perspective.
By embracing mobile technology and analytics, utilities can position themselves to accelerate
innovation, facilitate new services across an expanding range of energy alternatives and adapt
to dramatically changing energy markets. But succeeding with enterprise mobility is as much
a people challenge as it is a technology challenge. To transition effectively, the industry must
develop and deploy these technologies while remaining focused on productivity, use cases
and the user experience. Workers will more readily adopt an effectively designed app that has
the end user in mind, and as a result, utilities can reduce training costs and uptake frictions.
Sparkingamobiletransformation
Mobile technologies have become imperative for
utilities. In conjunction with analytics, mobile
technologies help promote operational efficiency,
increased productivity, enhanced safety and expanded
service delivery alternatives. To fully realize these
benefits, utilities will need to embrace the technology.
By redesigning work processes and activities from a
“mobile first” perspective, the industry will be positioned
to aggressively innovate and evolve with rapidly
changing energy markets.
1
Industry challenges
Most utilities, including electricity, gas and water providers, face a variety of significant
challenges today. New energy technologies, growing customer involvement and cost and
performance pressures are just a few of the obstacles utilities must contend with if they want
to continue to succeed.
Rapid advancements in wind and solar generation, battery storage, and microgrid and smart
grid technologies are creating a new, more complex and interconnected energy infrastructure.
The International Energy Agency forecasts that by 2030, renewable energy generation will
grow to become the world’s biggest source of electricity – more than doubling capacity in 15
years.1
Even now, Germany, an early adopter, gets about 30 percent of its power from wind
and solar generation, and that figure climbs to as high as 80 percent on record days.2
Customers are playing a more direct role in energy production and management. Increasingly,
businesses and consumers around the world are using rooftop solar to generate electricity.
Smart thermostats and appliances can automatically manage demand in real time, optimizing
energy consumption.
Employee recruitment and retention is a challenge. Utility field work continues to be a
dangerous occupation. Death and injury rates among utility workers have remained relatively
high, despite increased emphasis on safety policies and procedures.3
And for an industry that
isn’t regarded as particularly innovative or likely to advance younger workers, attracting
technically and digitally savvy talent can be difficult – especially in areas where the workforce
is aging rapidly.
Most of a utility’s assets and most of
its workforce are distributed across
vast territories
Utilities that embrace innovation
outpace the industry in overall value
creation
84 percent of CIOs rate mobile
solutions as a critical area for their
businesses
2	 Mobilizing the utility workforce
Like most other companies, utilities continue to face significant pressure to reduce operating
costs and optimize capital investments while retaining service levels and opening new
business areas. These pressures persist across all regulatory frameworks.
In the face of these challenges, innovation has never been more important for the industry.
IBM Institute for Business Value analysis indicates that utilities that embrace innovation
outpace the industry in overall value creation.4
Over a three-year period, innovative utilities
realized a 37 percent compound annual growth rate (CAGR), whereas the SP 500 utilities
index showed a more modest growth of 9 percent for the same period.5
Mobile technology is an essential component of innovation for energy and utility companies.
Utilities are inherently mobile; most of a utility company’s assets and most of its workforce are
distributed across vast territories. Mobile technology combined with analytics can help
utilities rapidly accelerate innovation, operational efficiency, product and service
improvement, and business development.
3
Transformation through mobile technology
and analytics
Contextual mobility powered by analytics is a key business priority across industries. Globally,
84 percent of chief information officers (CIOs) rate mobile solutions as a critical area for their
business,6
and 94 percent of chief marketing officers (CMOs) rank mobile technology as
critical to digital marketing.7
Globally, utilities are expected to invest more than USD 20 billion
in analytics between 2012 and 2020, with anticipated returns of more than USD 120 billion.8
Growth in spending reflects a step change in what mobile technology means to the utility
industry. Utilities are shifting from portable versions of legacy systems to second generation
mobility (see Figure 1). First-generation mobility typically involved outfitting trucks with
ruggedized laptops to dispatch field work and record work-order completion, which helped
technicians complete basic transactions inside the truck.
Pre-mobility
Manual data entry,
paper-based processes
at the field site
No level of analysis
involved; field force
dependent on physical
forms of collaboration
First-generation mobility
Ruggedized laptops
in trucks running
vendor systems
Transactional
systems that run
some analysis of
field work and
customer calls
Second-generation
mobility
Personal devices used
outside the truck, all the
way to the poles
Interactive tools and
capabilities that keep
field workers connected
anywhere, anytime
Figure 1
Mobile technology scales the enterprise to the hands of individuals
Source: IBM Institute for Business Value analysis.
4	 Mobilizing the utility workforce
Second-generation mobility dramatically changes the way work is done in the field. New
mobile workforce technology is built around personal smartphones, tablets and wearable
technologies using geolocation, orientation, near-field communications (NFC), voice
interaction, picture, video and fingerprint identification capabilities. This technology can
leverage specialized connected devices, such as thermal cameras and RFID readers, and
interact across multiple systems to support functions such as scheduling and dispatch,
outage reporting, billing, mapping, and asset-management. The technology can also support
external traffic, weather and social media platforms.
With mobile devices becoming ever cheaper and mobile capabilities growing ever greater,
utilities can now put the technology into the hands of more employees and contractors than
ever before. Underpinned by sophisticated analytics, the extended application of mobile
technology throughout the utility industry can help employees make decisions and perform
tasks in highly coordinated and collaborative ways, regardless of location (see Figure 2).
5
Figure 2
An example of a mobile-enhanced field worker’s day
Source: IBM Institute for Business Value analysis.
Mike: Here is
your schedule: First
appointment: Pole
hit by car at 12
Bedford Ave.
Weather
updates
Directions to Mike 
SOS
Mike can find a colleague, view the
circuit and learn about assets and
outages as needed. He can turn to
subject matter experts with questions.
Work coordination is easier.
If Mike is injured on the job, an
SOS feature gives him
one-touch access to alert
dispatch, emergency services
and his supervisor.
Other features include
preloaded data and
voice dictation.
Mike issues an estimated time of
repair (ETR) update, which
notifies the office and affected
customers.
As Mike finishes, a reminder
prompts him to add a
note and a photo of the
completed work. This helps
to close out jobs more quickly.
Customer receives notice
of Mike’s arrival.
8:05 8:35 9:22 12:50 2:04 4:45
Customer Name:
Issue Description:
Address:
Resolution Provided:
Submit
6	 Mobilizing the utility workforce
Adding value
Mobile technology and analytics can create value for utilities across four key dimensions:
operating efficiency, workforce effectiveness, worker safety and service delivery.
Operating efficiency
Mobile technology increases worker productivity, improving operational efficiency across
a utility’s operations.
Increasing back-office productivity
Using mobile technology, workers can enter data much more rapidly – and with fewer
keystrokes – and they can sign off on documents electronically. These capabilities reduce
back-office production times and improve margins, and also eliminate paperwork and
reduce the need for supervisory review. Mobile technology can also provide near real-time
visibility into information to support better decision making and decrease the time it takes to
improve results.
Driving data quality
Mobile technology can improve data quality. Utilities can use the technology to capture time,
location and user information automatically – and much more accurately and granularly – than
with data entry. Workers can use mobile capabilities to quickly supplement data entries with
pictures, video, barcode or RFID information, and voice recording – all without having to
fumble with a keyboard. Mobile technology can also improve data quality through GPS-
enabled map redlining and real-time asset inventorying in the field (see sidebar, “Major U.S.
power generator deploys mobile for improved process efficiency”).
Major U.S. power generator
deploys mobile for improved
process efficiency
To keep maintenance and operations running
efficiently, a major U.S. power generation
company adopted a mobile strategy to pursue
new opportunities for increasing field worker
productivity. The company provided users with
mobile devices that incorporated a simple,
intuitive user interface (UI). The devices delivered
fast performance and a straightforward, robust
architecture, resulting in improved work
management processes. Leveraging its mobile
solution, the organization was able to conduct
work management tasks in the field, including
creating work requests, viewing and updating
assigned work orders, capturing labor hours,
adding failure reporting, issuing parts, and
capturing photos as attached documents.
7
Workforce effectiveness
Mobile technology and analytics can free specialists to focus on high-value tasks, improving
workforce effectiveness through increased collaboration, better performance management,
and reduced reporting and documentation tasks.
Increasing collaboration
Effective teamwork in the field is often challenging. For companies that have remote crews
traveling among geographically disparate offices, the benefits of implementing a mobile solution
can be substantial. Mobile collaboration tools can improve coordination and help companies
reprioritize work on the fly. Interactions with control rooms, for example, can become more
automated and reliable than voice-only communications. Proximate work crews can readily
collaborate to quickly resolve or diffuse difficult or dangerous work situations. Specialists with
expertise in particular equipment or situations can remotely guide fieldworkers through
unfamiliar tasks. And workers across natural gas, water, electricity, roadwork and emergency
services can potentially share safety information and status updates.
Embracing performance management
Mobile solutions can help utilities more readily identify, manage and resolve root causes of
business problems. For example, utilities can use mobile technology to automate the collection
of crew statistics, such as onsite crew performance, and arrival and departure times.
Additionally, the technology can help utilities create views to drill down through various
performance levels and groups, including territory, product, technician and customer data. And
mobile technologies can be further enhanced to create a business culture in which employees
receive the continuous feedback they need to become and remain high performing.
8	 Mobilizing the utility workforce
Improving reporting and documentation
Unlike legacy mobile solutions, which typically required employees to complete jobs in the
truck, second generation mobility eliminates vehicle dependency. Utility workers can now
conduct inspection reports while physically surveying jobsites and documenting findings on
location. Mobile solutions can leverage GPS and automated time recording to optimize jobsite
reporting, location data and before-and-after pictures or video to more effectively validate
consumer claims for jobsite-related damage (see sidebar, “Leading European utility reduces
error rates and saves time with mobility”).
Worker safety
Mobile technology has the potential to dramatically improve the safety of utility workers in the
field, at the depot and in the office.
Tailoring training and briefings
Utilities can use mobile technology to optimize refresher training by providing supplemental
reviews of equipment or skills Companies can tailor training for specific tasks or assets.
Workers can use the technology to conduct morning safety (or “tailboard”) meetings on site
in a contextual way, improving relevance and specificity.
Providing meaningful, timely notifications
Crews operating in poor weather can receive real-time updates about conditions and safety
mandates. Real-time analytics can monitor changing conditions and provide alerts.
Companies can use mobile technology to tailor notifications to a crew’s precise geography,
workers’ individual certifications and training, and specific tasks assigned. And mobile
solutions based on wearable technologies can even give insight into the specific health status
of individual workers.
Leading European utility reduces
error rates and saves time with
mobility
A European electric utility has deployed high-tech
mobile equipment for field workers to increase
productivity. Integrating multiple SAP components
with attendance and GPS vehicle tracking
systems, the new mobile solution provides
interfaces to SAP and pushes destination
information directly to drivers, who no longer need
to enter destination addresses. The system
optimizes routes, directing drivers in the most
direct way from job to job. The mobile solution has
saved time and resources, reduced error rates
and improved efficiency and response times,
yielding field productivity improvements of nearly
20 percent.
9
Increasing awareness
For workers in the field, an awareness of nearby crews can be potentially lifesaving. When trouble
arises for a crew, being able to call on nearby resources for quick assistance, equipment or
technical knowledge can be invaluable. Mobile technology can also help coworkers stay
informed about nearby traffic and any police, fire or emergency services activities that could
impact their work.
Service delivery
Mobile technology can enable new services and support new business models across the
industry.
New approaches
Mobile technology combined with analytics can reveal new insights that can transform
existing services. For example, during a network outage, a utility can use information
employees or customers capture in the field to improve early assessments and dispatch the
best-suited crew, skills and equipment the first time. The technology can also help companies
deliver notifications of crew arrival times and up-to-date completion estimates to affected
customers (see sidebar, “CenterPoint Energy uses innovative app to connect with
customers”). And by enabling work assignments to be broken into smaller discrete tasks,
it can support more decentralized labor marketplaces.
New businesses
For utilities, the advancement of energy technologies and the move to more distributed energy
sources presents challenges, but also many new possibilities. From new distributed consumer and
community energy systems to the leasing of consumer rooftops, utilities will need to adapt to a
distributed energy environment. New competitors are emerging, and these organizations are
taking greater advantage of mobile technology to deepen customer insight and offer new services.
Traditional utilities businesses will come under continued pressure to deliver and perform.
CenterPoint Energy uses innovative
app to connect with customers9
CenterPoint Energy is a large electric and natural
gas utility serving several markets in the United
States. CenterPoint Energy uses a mobile
technology-based solution to support its Power
Alert Service, which maintains contact with
registered consumers during electric power
outages. The solution is able to provide alerts via
text, email or phone, depending on registered
consumers’ preferences. The supporting
analytics provide estimated resolution times,
confirm underlying causes and identify solutions.
10	 Mobilizing the utility workforce
Implementing mobile and analytics in utilities
A phased mobile and analytics implementation will help utilities realize business benefits
(see Figure 3).
Source: IBM Institute for Business Value analysis.
Understand the capabilities and expectations
- Understand the pain points; gather business needs
- Conduct a current-state mobile capability assessment
Develop a mobility and analytics strategy
- Map needs to current capabilities
- Build a realistic business case
Determine the best mobility option
- Build or procure off-the-shelf solutions that best meet business needs
- Enable contextual analytics:right person, right place, right time, right tools
Segment the audience
- Deploy new capabilities and support with training, appropriate devices, etc.
- Redesign, align and optimize processes given new capabilities
Mobility and
analytics-driven
transformation
Implement the mobile transformation
- Expand ways of doing business
- Continuously engage people and partners as technology evolves
Figure 3
Five steps to a mobile and analytics transformation for utilities
11
Step 1: Understand the capabilities and expectations
Start by thoroughly investigating mobile technology’s capability to improve safety, reduce
truck rollouts, increase coordination, speed repairs, reduce overtime and improve outage
metrics. Review and update business processes, especially those surrounding utility
fieldwork, to most effectively apply analytics and mobile technologies. When processes are
well understood, organizational leaders should align analytics and mobile principles with the
business needs. Design analytics-driven mobile technology to deliver insights in the moment
to enable responsive decision-making in the field.
User requirements need to be central. Take steps to ensure the centrality of users to design by
defining personas and journey maps that illustrate realistic “day-in-the-life-of” scenarios, and
understanding customer end effects. Field teams need to verify the impact of mobile technology
on day-to-day work. Customers need to validate likely impacts around their expectations.
Step 2: Develop a mobility and analytics strategy
A clear mobile governance model is necessary to maintain alignment and project
communication. Start by assessing the business value of mobile technology and analytics to
drive key business decisions. Identify which processes to optimize first, where to conduct
pilot programs and whether to buy new mobility-oriented applications or build apps based on
current business process understanding.
Develop a cohesive mobile strategy that clarifies what coordination is necessary to scale
mobility across the enterprise. Define mobile enterprise architecture and assess mobile
maturity. Develop a business case for mobile investments linked to ROI. Develop an
actionable roadmap for mobile initiatives, with clearly defined milestones and cultural
acceptance strategies.
12	 Mobilizing the utility workforce
Gauge the technical components of the mobility environment underlying mobile applications,
including the mobility development platform, app security, device management processes,
software integration, testing and quality assurance. Select devices along with operating
systems (OSs), applications, security and analytics, and identify and implement application
integration. Match device and OS to the criticality of the work, the level of native OS
capabilities to be leveraged and the need to support BYOD contractors and customers.
Step 3: Determine the best mobility option
Deciding to build or acquire mobile apps is a key business decision, as many legacy
software solutions are not structured for use in mobile apps. Building mobile requires
multiple back-end integrations. Apps need to include viable offline modes when
connectivity is not possible. Screen interfaces should focus on usability and context
based on the specific activities of end users.
Mobile-based solutions are often substantially different from legacy solutions. Unlike legacy
updates, which are typically performed annually, mobile solutions tend to have fast, agile
development cycles, supporting multiple device form factors, contextual-awareness and
strong security. Mobile solutions are typically cloud-based and focus on enabling broad
functionality, rather than simply porting old screens to mobile devices.
Step 4: Segment the audience
Mobile and analytics compress traditional utility processes (see Figure 4). For example, legacy
work-management solutions contain steps, including multiple reviews, jobsite inspections
and field reporting, that can be readily reduced or eliminated with mobile – often while adding
safety and collaboration capabilities.
13
When optimizing mobile technology solutions, the requirements of individual work activities
will likely be varied, so it is important to adapt application of mobile and analytics technologies
to specific circumstances. Automate or address legacy process steps wherever possible with
analytics. New development tools can monitor usage data such as time spent on each activity
or top activities by device class or user base. Use this information to help improve the user
experience and promote expanded adoption.
Source: IBM Institute for Business Value analysis
Work/
service
request
Receive
assignment
Outside
assessment
Status
updates
Paper workflow
App workflow
Review
and go
Perform
work
Return to
office
Complete
paperwork
Collect
paperwork
Review
paperwork
Job
complete
Decreased
hardware and
software costs
Increased
productivity
Reduced capital
and operational
expenses
+ =
Figure 4
Productivity improvements from mobile and analytics
14	 Mobilizing the utility workforce
Step 5: Implement the mobile transformation
When implementing a technological solution, it is critical to keep use cases and user
experience at the forefront during the entire process while thoroughly addressing factors
that may have a negative influence on final outcomes. Workers are more likely to adopt an
effectively designed app that addresses their needs.
Not all applications warrant mobility enablement. Base decisions on projected business value,
including mitigating factors, such as the potential write-off of existing software and device
replacement cycles, which can delay benefit realization.
Succeeding with enterprise mobility is as much a people challenge as a technology
challenge. A newly mobile-enabled workforce will have a wide range of reactions. For
example, positive uptake can quickly turn negative if apps are deployed improperly or don’t
simplify tasks.
The move to mobile solutions requires employees to embrace the technology-enabled
transformation and play a major role in driving deployment and realizing business benefits.
Engage employees in overcoming implementation challenges and support them during the
transition. Consistent communication on the status of the kickoff, along with clearly defined
expectations of continued improvement and ongoing upgrades, will set expectations clearly
so employees do not associate one release as the final product. Provide robust support,
including training of new hires and legacy employees that might lack skills and experience in
new mobile technology tools.
15
Are you ready to lead a mobile transformation?
•	 How well do you and other stakeholders understand the mobile business case, including
benefits, costs and risks, for your organization?
•	 What is your mobile strategy and its associated mobile architecture?
•	 Have you identified and prioritized the business units and employee groups for mobile
transformation?
•	 Is there field data you’re not leveraging that, if converted to knowledge, would help you
meet key objectives and business requirements?
•	 Which business processes will you address to eliminate steps and improve worker safety?
16	 Mobilizing the utility workforce
Authors
James Strapp is the Global Industry Leader for Energy  Utilities within IBM Global Business
Services. James has been consulting to the electricity industry for over 20 years. He has been
at the forefront of industry restructuring in North America and Europe, and has worked with a
diverse set of clients around the globe. His areas of specialty include the global electric utilities
market, smart metering, competitive electricity markets, mobility and operational strategy. He
can be reached at james.strapp@ca.ibm.com.
Jeffrey Davis is the Energy  Utilities Lead for the IBM Institute for Business Value. Jeffrey
spent 22 years working for various utilities before ending his utility career in the executive
ranks as a vice president. Jeffrey has spent the past 10 years working for IBM on numerous
utility projects focusing on transmission and distribution related projects such as smart
metering, demand response, mobility, GIS and substation maintenance. He can be reached at
jeffreydavis@us.ibm.com.
Glen Garner is a Senior Managing Consultant at the IBM Energy  Utilities Global Center of
Competency. Glen consults with energy and utility companies around the world to set
strategy, transform practice and implement technical systems that improve operational
performance. He has consulted for more than 20 years with asset-intensive industries and
has helped to launch four start-ups in telecommunications, data communications and
consulting. Glen is focused on helping customers in the utilities industry use smart mobile
technologies to redefine the way field workers operate. Glen can be contacted at
ggarner@au1.ibm.com.
17
Anthony Marshall is Research Director and Strategy Leader for the IBM Institute for Business
Value. Previously, Anthony led numerous projects for the IBM Strategy and Innovation
Financial Services Practice, focusing on business strategy and innovation. Anthony has
consulted extensively with U.S. and global banks, working with numerous top-tier
organizations in innovation management, digital strategy, transformation and organizational
culture. He has also worked in MA, regulation economics and privatization across multiple
industries, including energy and utilities. Anthony has more than 20 years of consulting,
research and analytical experience. He can be reached at anthony2@us.ibm.com.
The authors would like to thank Surendra Ramaiah, Rajrohit Teer, Patty Bruffy, Bryan Sacks,
Courtney Culdip, Mozhi Habibi, Tharun Venkatachalam and Mike Oakleaf.
18	 Mobilizing the utility workforce
For more information
To learn more about this IBM Institute for Business Value study, please contact us at
iibv@us.ibm.com. Follow @IBMIBV on Twitter, and for a full catalog of our research or to
subscribe to our monthly newsletter, visit: ibm.com/iibv.
Access IBM Institute for Business Value executive reports on your mobile device by
downloading the free “IBM IBV” apps for your phone or tablet from your app store.
The right partner for a changing world
At IBM, we collaborate with our clients, bringing together business insight, advanced research
and technology to give them a distinct advantage in today’s rapidly changing environment.
IBM Institute for Business Value
The IBM Institute for Business Value, part of IBM Global Business Services, develops fact-
based strategic insights for senior business executives around critical public and private
sector issues.
19
Notes and sources
1	 International Energy Agency. “World Energy Outlook 2015 Factsheet: Global energy trends to 2040.”
https://www.iea.org/media/news/2015/press/151110_WEO_Factsheet_GlobalEnergyTrends.pdf
2	 Martinot, E. “How is Germany integrating and balancing renewable energy today?” Energy
Transition. February 19, 2015. Reproduced at the author’s website at http://www.martinot.info/
renewables2050/how-is-germany-integrating-and-balancing-renewable-energy-today
3	 Bureau of Labor Statistics. United States Department of Labor. “Injuries, Illnesses, and Fatalities:
Census of Fatal Occupational Injuries (CFOI) – Current and Revised Data.” September 17, 2015.
http://www.bls.gov/iif/oshcfoi1.htm
4	 Ikeda, K., Marshall, A., and Majumbar, A. “More than magic: How the most successful organizations
innovate.” IBM Institute for Business Value. October 2015. http://www-01.ibm.com/common/ssi/
cgi-bin/ssialias?htmlfid=GBE03625USENappname=skmwww
5	 Greentech Mediaeditors. “Grid Edge 20: The Top Companies Disrupting the US Electric Market.”
Greentech Media. April 23, 2015. http://www.greentechmedia.com/articles/read/Grid-Edge-20-
The-Top-Companies-Disrupting-The-U.S.-Electric-Market, http://us.spindices.com/indices/equity/
sp-500-utilities-sector
6	 IBM Institute for Business Value. “Moving from the back office to the front lines – CIO insights from
the Global C-suite Study.” 2013. http://www-01.ibm.com/common/ssi/cgi-bin/
ssialias?infotype=PMsubtype=XBhtmlfid=GBE03580USEN
7	 Ibid. “Stepping up to the challenge: CMO insights from the Global C-suite Study.” March 2014.
http://www-01.ibm.com/common/ssi/cgi-bin/ssialias?subtype=XBinfotype=
PMappname=GBSE_GB_TI_USENhtmlfid=GBE03593USENattachment=
GBE03593USEN.PDF
8	 Leeds, David J. “The Soft Grid 2013-2020: Big Data  Utility Analytics for Smart Grid.”
Greentech Media. December 2012. https://www.greentechmedia.com/research/report/
the-soft-grid-2013
9	 Ross, O. “CenterPoint Energy continues investing in innovative, customer-focused technologies.”
PR Newswire. February 12, 2015. http://www.prnewswire.com/news-releases/centerpoint-energy-
continues-investing-in-innovative-customer-focused-technologies-300034914.html
20	 Mobilizing the utility workforce
© Copyright IBM Corporation 2016
Route 100
Somers, NY 10589
Produced in the United States of America
February 2016
IBM, the IBM logo and ibm.com are trademarks of International Business
Machines Corp., registered in many jurisdictions worldwide. Other product
and service names might be trademarks of IBM or other companies. A
current list of IBM trademarks is available on the Web at “Copyright and
trademark information” at www.ibm.com/legal/copytrade.shtml.
This document is current as of the initial date of publication and may be
changed by IBM at any time. Not all offerings are available in every country in
which IBM operates.
The information in this document is provided “as is” without any warranty,
express or implied, including without any warranties of merchant­ability,
fitness for a particular purpose and any warranty or condition of non-
infringement. IBM products are warranted according to the terms and
conditions of the agreements under which they are provided.
This report is intended for general guidance only. It is not intended to be a
substitute for detailed research or the exercise of professional judgment. IBM
shall not be responsible for any loss whatsoever sustained by any
organization or person who relies on this publication.
The data used in this report may be derived from third-party sources and
IBM does not independently verify, validate or audit such data. The results
from the use of such data are provided on an “as is” basis and IBM makes no
representations or warranties, express or implied.
GBE03721-USEN-00
Please Recycle
21
Mobilizing the utility workforce: How mobile technology and analytics will transform work

More Related Content

What's hot

Energy & Utilities Manufacturing Industry Ppt
Energy & Utilities   Manufacturing Industry   PptEnergy & Utilities   Manufacturing Industry   Ppt
Energy & Utilities Manufacturing Industry Ppt
vidya2avs
 
Ericsson white paper - Device connectivity unlocks value
Ericsson white paper - Device connectivity unlocks valueEricsson white paper - Device connectivity unlocks value
Ericsson white paper - Device connectivity unlocks value
Ericsson France
 

What's hot (20)

Trends in semiconductor industry 2020 converted
Trends in semiconductor industry 2020 convertedTrends in semiconductor industry 2020 converted
Trends in semiconductor industry 2020 converted
 
Employing Telematics to Transform Workers' Compensation
Employing Telematics to Transform Workers' CompensationEmploying Telematics to Transform Workers' Compensation
Employing Telematics to Transform Workers' Compensation
 
Emerging industry trends
Emerging industry trendsEmerging industry trends
Emerging industry trends
 
Perspective on todays utilities and the industry
Perspective on todays utilities and the industryPerspective on todays utilities and the industry
Perspective on todays utilities and the industry
 
Smarter planet: Energy and Utilities
Smarter planet: Energy and UtilitiesSmarter planet: Energy and Utilities
Smarter planet: Energy and Utilities
 
Energy & Utilities Manufacturing Industry Ppt
Energy & Utilities   Manufacturing Industry   PptEnergy & Utilities   Manufacturing Industry   Ppt
Energy & Utilities Manufacturing Industry Ppt
 
Digital transformation in automobile industry
Digital transformation in automobile industryDigital transformation in automobile industry
Digital transformation in automobile industry
 
Global Technology Outlook
Global Technology Outlook Global Technology Outlook
Global Technology Outlook
 
Securing the internet of things opportunity putting cybersecurity at the hear...
Securing the internet of things opportunity putting cybersecurity at the hear...Securing the internet of things opportunity putting cybersecurity at the hear...
Securing the internet of things opportunity putting cybersecurity at the hear...
 
Rise of the Automatons: ABB and the Evolution of Robotics
Rise of the Automatons: ABB and the Evolution of RoboticsRise of the Automatons: ABB and the Evolution of Robotics
Rise of the Automatons: ABB and the Evolution of Robotics
 
Advanced Manufacturing: Today, Tomorrow, and Beyond
Advanced Manufacturing: Today, Tomorrow, and BeyondAdvanced Manufacturing: Today, Tomorrow, and Beyond
Advanced Manufacturing: Today, Tomorrow, and Beyond
 
Monetizing the Internet of Things: Extracting Value from the Connectivity Opp...
Monetizing the Internet of Things: Extracting Value from the Connectivity Opp...Monetizing the Internet of Things: Extracting Value from the Connectivity Opp...
Monetizing the Internet of Things: Extracting Value from the Connectivity Opp...
 
Ericsson white paper - Device connectivity unlocks value
Ericsson white paper - Device connectivity unlocks valueEricsson white paper - Device connectivity unlocks value
Ericsson white paper - Device connectivity unlocks value
 
Supply Chain Management Professional - June 2016 Issue
Supply Chain Management Professional - June 2016 IssueSupply Chain Management Professional - June 2016 Issue
Supply Chain Management Professional - June 2016 Issue
 
Mobile security
Mobile securityMobile security
Mobile security
 
IDTechEx Research: Manned Electric Aircraft
IDTechEx Research: Manned Electric AircraftIDTechEx Research: Manned Electric Aircraft
IDTechEx Research: Manned Electric Aircraft
 
Reinventing Electric Utility Business Models
Reinventing Electric Utility Business ModelsReinventing Electric Utility Business Models
Reinventing Electric Utility Business Models
 
Harnessing potential of artificial intelligence in energy & oil and gas
Harnessing potential of artificial intelligence in energy & oil and gasHarnessing potential of artificial intelligence in energy & oil and gas
Harnessing potential of artificial intelligence in energy & oil and gas
 
Energy Management Services for the Connected Home
Energy Management Services for the Connected HomeEnergy Management Services for the Connected Home
Energy Management Services for the Connected Home
 
Some Global Mega-Trends and Implications for the ICT Sector. ESCWA Arab ICT 9...
Some Global Mega-Trends and Implications for the ICT Sector. ESCWA Arab ICT 9...Some Global Mega-Trends and Implications for the ICT Sector. ESCWA Arab ICT 9...
Some Global Mega-Trends and Implications for the ICT Sector. ESCWA Arab ICT 9...
 

Viewers also liked

Columbia business school case study on CWG
Columbia business school case study on CWGColumbia business school case study on CWG
Columbia business school case study on CWG
Austin Okere
 

Viewers also liked (7)

Transforming the digital experience of your workforce
Transforming the digital experience of your workforceTransforming the digital experience of your workforce
Transforming the digital experience of your workforce
 
AeroDocs Aviation Document Control Software
AeroDocs Aviation Document Control SoftwareAeroDocs Aviation Document Control Software
AeroDocs Aviation Document Control Software
 
резюме социального медиахранилища
резюме социального медиахранилищарезюме социального медиахранилища
резюме социального медиахранилища
 
Доза-Агро Вестник №1
Доза-Агро Вестник №1Доза-Агро Вестник №1
Доза-Агро Вестник №1
 
IBM X-Force Research
IBM X-Force ResearchIBM X-Force Research
IBM X-Force Research
 
Columbia business school case study on CWG
Columbia business school case study on CWGColumbia business school case study on CWG
Columbia business school case study on CWG
 
SERMONTI Alfonso
SERMONTI AlfonsoSERMONTI Alfonso
SERMONTI Alfonso
 

Similar to Mobilizing the utility workforce: How mobile technology and analytics will transform work

The Internet of Things - IoT and EHS - Alex Lima - 3 15 16
The Internet of Things - IoT and EHS - Alex Lima - 3 15 16The Internet of Things - IoT and EHS - Alex Lima - 3 15 16
The Internet of Things - IoT and EHS - Alex Lima - 3 15 16
Alex Lima
 
Capgemini ses - smart grid operational services- utility mobile it adoption...
Capgemini   ses - smart grid operational services- utility mobile it adoption...Capgemini   ses - smart grid operational services- utility mobile it adoption...
Capgemini ses - smart grid operational services- utility mobile it adoption...
Gord Reynolds
 
25 sumit 2
25 sumit 225 sumit 2
25 sumit 2
SRJIS
 
Zpryme Report on Asset Monitoring
Zpryme Report on Asset MonitoringZpryme Report on Asset Monitoring
Zpryme Report on Asset Monitoring
Paula Smith
 
brocade-necessity-of-network-modernization-wp
brocade-necessity-of-network-modernization-wpbrocade-necessity-of-network-modernization-wp
brocade-necessity-of-network-modernization-wp
Jimmie Adkins
 
Sigfox whitepaper
Sigfox whitepaperSigfox whitepaper
Sigfox whitepaper
Market Engel SAS
 

Similar to Mobilizing the utility workforce: How mobile technology and analytics will transform work (20)

Capgemini ses - smart grid operational services - going mobile is smart fac...
Capgemini   ses - smart grid operational services - going mobile is smart fac...Capgemini   ses - smart grid operational services - going mobile is smart fac...
Capgemini ses - smart grid operational services - going mobile is smart fac...
 
Crafting the Utility of the Future
Crafting the Utility of the FutureCrafting the Utility of the Future
Crafting the Utility of the Future
 
The Work Ahead in Utilities: Powering a Sustainable Future with Digital
The Work Ahead in Utilities: Powering a Sustainable Future with DigitalThe Work Ahead in Utilities: Powering a Sustainable Future with Digital
The Work Ahead in Utilities: Powering a Sustainable Future with Digital
 
Optimizing the Internet of Things: Key Strategies for Commercial Insurers
Optimizing the Internet of Things: Key Strategies for Commercial InsurersOptimizing the Internet of Things: Key Strategies for Commercial Insurers
Optimizing the Internet of Things: Key Strategies for Commercial Insurers
 
The Internet of Things - IoT and EHS - Alex Lima - 3 15 16
The Internet of Things - IoT and EHS - Alex Lima - 3 15 16The Internet of Things - IoT and EHS - Alex Lima - 3 15 16
The Internet of Things - IoT and EHS - Alex Lima - 3 15 16
 
Capgemini ses - smart grid operational services- utility mobile it adoption...
Capgemini   ses - smart grid operational services- utility mobile it adoption...Capgemini   ses - smart grid operational services- utility mobile it adoption...
Capgemini ses - smart grid operational services- utility mobile it adoption...
 
25 sumit 2
25 sumit 225 sumit 2
25 sumit 2
 
Managing the Energy Information Grid - Digital Strategies for Utilities
Managing the Energy Information Grid - Digital Strategies for UtilitiesManaging the Energy Information Grid - Digital Strategies for Utilities
Managing the Energy Information Grid - Digital Strategies for Utilities
 
Why Mobility Matters to U.S. P&C Insurers
Why Mobility Matters to U.S. P&C InsurersWhy Mobility Matters to U.S. P&C Insurers
Why Mobility Matters to U.S. P&C Insurers
 
Future Agenda Future Of Connectivity
Future Agenda   Future Of ConnectivityFuture Agenda   Future Of Connectivity
Future Agenda Future Of Connectivity
 
CD Sept 2015 (Tarmac) - NDL Mobile Working Report
CD Sept 2015 (Tarmac) - NDL Mobile Working ReportCD Sept 2015 (Tarmac) - NDL Mobile Working Report
CD Sept 2015 (Tarmac) - NDL Mobile Working Report
 
Micro focus visual cobol & mainframe solution information
Micro focus visual cobol & mainframe solution informationMicro focus visual cobol & mainframe solution information
Micro focus visual cobol & mainframe solution information
 
Zpryme Report on Asset Monitoring
Zpryme Report on Asset MonitoringZpryme Report on Asset Monitoring
Zpryme Report on Asset Monitoring
 
Actionable Intelligence: Transforming Utilities
Actionable Intelligence: Transforming UtilitiesActionable Intelligence: Transforming Utilities
Actionable Intelligence: Transforming Utilities
 
Ovum_whitepaper_The_Intelligent_Network_and_the_Future_CIO
Ovum_whitepaper_The_Intelligent_Network_and_the_Future_CIOOvum_whitepaper_The_Intelligent_Network_and_the_Future_CIO
Ovum_whitepaper_The_Intelligent_Network_and_the_Future_CIO
 
MOBILE IS MOVING!!! DON'T GET LEFT BEHIND
MOBILE IS MOVING!!! DON'T GET LEFT BEHINDMOBILE IS MOVING!!! DON'T GET LEFT BEHIND
MOBILE IS MOVING!!! DON'T GET LEFT BEHIND
 
How big data analytics can optimize the telecom sector
How big data analytics can optimize the telecom sector How big data analytics can optimize the telecom sector
How big data analytics can optimize the telecom sector
 
The Necessity for Network Modernization - White Paper
The Necessity for Network Modernization - White PaperThe Necessity for Network Modernization - White Paper
The Necessity for Network Modernization - White Paper
 
brocade-necessity-of-network-modernization-wp
brocade-necessity-of-network-modernization-wpbrocade-necessity-of-network-modernization-wp
brocade-necessity-of-network-modernization-wp
 
Sigfox whitepaper
Sigfox whitepaperSigfox whitepaper
Sigfox whitepaper
 

Recently uploaded

Recently uploaded (20)

A Year of the Servo Reboot: Where Are We Now?
A Year of the Servo Reboot: Where Are We Now?A Year of the Servo Reboot: Where Are We Now?
A Year of the Servo Reboot: Where Are We Now?
 
A Domino Admins Adventures (Engage 2024)
A Domino Admins Adventures (Engage 2024)A Domino Admins Adventures (Engage 2024)
A Domino Admins Adventures (Engage 2024)
 
Understanding Discord NSFW Servers A Guide for Responsible Users.pdf
Understanding Discord NSFW Servers A Guide for Responsible Users.pdfUnderstanding Discord NSFW Servers A Guide for Responsible Users.pdf
Understanding Discord NSFW Servers A Guide for Responsible Users.pdf
 
presentation ICT roal in 21st century education
presentation ICT roal in 21st century educationpresentation ICT roal in 21st century education
presentation ICT roal in 21st century education
 
Apidays Singapore 2024 - Building Digital Trust in a Digital Economy by Veron...
Apidays Singapore 2024 - Building Digital Trust in a Digital Economy by Veron...Apidays Singapore 2024 - Building Digital Trust in a Digital Economy by Veron...
Apidays Singapore 2024 - Building Digital Trust in a Digital Economy by Veron...
 
What Are The Drone Anti-jamming Systems Technology?
What Are The Drone Anti-jamming Systems Technology?What Are The Drone Anti-jamming Systems Technology?
What Are The Drone Anti-jamming Systems Technology?
 
Finology Group – Insurtech Innovation Award 2024
Finology Group – Insurtech Innovation Award 2024Finology Group – Insurtech Innovation Award 2024
Finology Group – Insurtech Innovation Award 2024
 
Data Cloud, More than a CDP by Matt Robison
Data Cloud, More than a CDP by Matt RobisonData Cloud, More than a CDP by Matt Robison
Data Cloud, More than a CDP by Matt Robison
 
Handwritten Text Recognition for manuscripts and early printed texts
Handwritten Text Recognition for manuscripts and early printed textsHandwritten Text Recognition for manuscripts and early printed texts
Handwritten Text Recognition for manuscripts and early printed texts
 
Connector Corner: Accelerate revenue generation using UiPath API-centric busi...
Connector Corner: Accelerate revenue generation using UiPath API-centric busi...Connector Corner: Accelerate revenue generation using UiPath API-centric busi...
Connector Corner: Accelerate revenue generation using UiPath API-centric busi...
 
Axa Assurance Maroc - Insurer Innovation Award 2024
Axa Assurance Maroc - Insurer Innovation Award 2024Axa Assurance Maroc - Insurer Innovation Award 2024
Axa Assurance Maroc - Insurer Innovation Award 2024
 
How to Troubleshoot Apps for the Modern Connected Worker
How to Troubleshoot Apps for the Modern Connected WorkerHow to Troubleshoot Apps for the Modern Connected Worker
How to Troubleshoot Apps for the Modern Connected Worker
 
Driving Behavioral Change for Information Management through Data-Driven Gree...
Driving Behavioral Change for Information Management through Data-Driven Gree...Driving Behavioral Change for Information Management through Data-Driven Gree...
Driving Behavioral Change for Information Management through Data-Driven Gree...
 
🐬 The future of MySQL is Postgres 🐘
🐬  The future of MySQL is Postgres   🐘🐬  The future of MySQL is Postgres   🐘
🐬 The future of MySQL is Postgres 🐘
 
2024: Domino Containers - The Next Step. News from the Domino Container commu...
2024: Domino Containers - The Next Step. News from the Domino Container commu...2024: Domino Containers - The Next Step. News from the Domino Container commu...
2024: Domino Containers - The Next Step. News from the Domino Container commu...
 
ProductAnonymous-April2024-WinProductDiscovery-MelissaKlemke
ProductAnonymous-April2024-WinProductDiscovery-MelissaKlemkeProductAnonymous-April2024-WinProductDiscovery-MelissaKlemke
ProductAnonymous-April2024-WinProductDiscovery-MelissaKlemke
 
Scaling API-first – The story of a global engineering organization
Scaling API-first – The story of a global engineering organizationScaling API-first – The story of a global engineering organization
Scaling API-first – The story of a global engineering organization
 
Strategies for Landing an Oracle DBA Job as a Fresher
Strategies for Landing an Oracle DBA Job as a FresherStrategies for Landing an Oracle DBA Job as a Fresher
Strategies for Landing an Oracle DBA Job as a Fresher
 
Powerful Google developer tools for immediate impact! (2023-24 C)
Powerful Google developer tools for immediate impact! (2023-24 C)Powerful Google developer tools for immediate impact! (2023-24 C)
Powerful Google developer tools for immediate impact! (2023-24 C)
 
04-2024-HHUG-Sales-and-Marketing-Alignment.pptx
04-2024-HHUG-Sales-and-Marketing-Alignment.pptx04-2024-HHUG-Sales-and-Marketing-Alignment.pptx
04-2024-HHUG-Sales-and-Marketing-Alignment.pptx
 

Mobilizing the utility workforce: How mobile technology and analytics will transform work

  • 1. Mobilizing the utility workforce How mobile technology and analytics will transform work IBM Institute for Business Value
  • 2. How IBM can help New energy technologies and the changing economics of energy are altering the energy mix for utilities, increasing environmental and regulatory interventions, creating investment uncertainties and extending commercialization across the industry. IBM helps energy and utilities clients develop smarter energy capabilities to improve reliability, efficiency and return on assets, reduce costs, improve safety and transform operations for the 21st century. For more information about IBM energy and utilities offerings, visit ibm.com/industries/energy/ Executive Report Energy and Utilities
  • 3. Executive summary Powerful forces are challenging energy and utility companies across the globe. New energy technologies and the changing economics of energy are altering the energy mix, increasing environmental and regulatory interventions, creating investment uncertainties and extending commercialization across the industry. In addition, customers are assuming a more prominent role in a growing number of markets. In the face of these challenges, innovation has never been more important for the industry. And yet, many utility workers continue to rely on paper-based transactions. In the field, workers remain tethered to their trucks, with limited mobile functionality. As a consequence, their productivity lags behind that of workers with access to applications designed from a “mobile first” perspective. By embracing mobile technology and analytics, utilities can position themselves to accelerate innovation, facilitate new services across an expanding range of energy alternatives and adapt to dramatically changing energy markets. But succeeding with enterprise mobility is as much a people challenge as it is a technology challenge. To transition effectively, the industry must develop and deploy these technologies while remaining focused on productivity, use cases and the user experience. Workers will more readily adopt an effectively designed app that has the end user in mind, and as a result, utilities can reduce training costs and uptake frictions. Sparkingamobiletransformation Mobile technologies have become imperative for utilities. In conjunction with analytics, mobile technologies help promote operational efficiency, increased productivity, enhanced safety and expanded service delivery alternatives. To fully realize these benefits, utilities will need to embrace the technology. By redesigning work processes and activities from a “mobile first” perspective, the industry will be positioned to aggressively innovate and evolve with rapidly changing energy markets. 1
  • 4. Industry challenges Most utilities, including electricity, gas and water providers, face a variety of significant challenges today. New energy technologies, growing customer involvement and cost and performance pressures are just a few of the obstacles utilities must contend with if they want to continue to succeed. Rapid advancements in wind and solar generation, battery storage, and microgrid and smart grid technologies are creating a new, more complex and interconnected energy infrastructure. The International Energy Agency forecasts that by 2030, renewable energy generation will grow to become the world’s biggest source of electricity – more than doubling capacity in 15 years.1 Even now, Germany, an early adopter, gets about 30 percent of its power from wind and solar generation, and that figure climbs to as high as 80 percent on record days.2 Customers are playing a more direct role in energy production and management. Increasingly, businesses and consumers around the world are using rooftop solar to generate electricity. Smart thermostats and appliances can automatically manage demand in real time, optimizing energy consumption. Employee recruitment and retention is a challenge. Utility field work continues to be a dangerous occupation. Death and injury rates among utility workers have remained relatively high, despite increased emphasis on safety policies and procedures.3 And for an industry that isn’t regarded as particularly innovative or likely to advance younger workers, attracting technically and digitally savvy talent can be difficult – especially in areas where the workforce is aging rapidly. Most of a utility’s assets and most of its workforce are distributed across vast territories Utilities that embrace innovation outpace the industry in overall value creation 84 percent of CIOs rate mobile solutions as a critical area for their businesses 2 Mobilizing the utility workforce
  • 5. Like most other companies, utilities continue to face significant pressure to reduce operating costs and optimize capital investments while retaining service levels and opening new business areas. These pressures persist across all regulatory frameworks. In the face of these challenges, innovation has never been more important for the industry. IBM Institute for Business Value analysis indicates that utilities that embrace innovation outpace the industry in overall value creation.4 Over a three-year period, innovative utilities realized a 37 percent compound annual growth rate (CAGR), whereas the SP 500 utilities index showed a more modest growth of 9 percent for the same period.5 Mobile technology is an essential component of innovation for energy and utility companies. Utilities are inherently mobile; most of a utility company’s assets and most of its workforce are distributed across vast territories. Mobile technology combined with analytics can help utilities rapidly accelerate innovation, operational efficiency, product and service improvement, and business development. 3
  • 6. Transformation through mobile technology and analytics Contextual mobility powered by analytics is a key business priority across industries. Globally, 84 percent of chief information officers (CIOs) rate mobile solutions as a critical area for their business,6 and 94 percent of chief marketing officers (CMOs) rank mobile technology as critical to digital marketing.7 Globally, utilities are expected to invest more than USD 20 billion in analytics between 2012 and 2020, with anticipated returns of more than USD 120 billion.8 Growth in spending reflects a step change in what mobile technology means to the utility industry. Utilities are shifting from portable versions of legacy systems to second generation mobility (see Figure 1). First-generation mobility typically involved outfitting trucks with ruggedized laptops to dispatch field work and record work-order completion, which helped technicians complete basic transactions inside the truck. Pre-mobility Manual data entry, paper-based processes at the field site No level of analysis involved; field force dependent on physical forms of collaboration First-generation mobility Ruggedized laptops in trucks running vendor systems Transactional systems that run some analysis of field work and customer calls Second-generation mobility Personal devices used outside the truck, all the way to the poles Interactive tools and capabilities that keep field workers connected anywhere, anytime Figure 1 Mobile technology scales the enterprise to the hands of individuals Source: IBM Institute for Business Value analysis. 4 Mobilizing the utility workforce
  • 7. Second-generation mobility dramatically changes the way work is done in the field. New mobile workforce technology is built around personal smartphones, tablets and wearable technologies using geolocation, orientation, near-field communications (NFC), voice interaction, picture, video and fingerprint identification capabilities. This technology can leverage specialized connected devices, such as thermal cameras and RFID readers, and interact across multiple systems to support functions such as scheduling and dispatch, outage reporting, billing, mapping, and asset-management. The technology can also support external traffic, weather and social media platforms. With mobile devices becoming ever cheaper and mobile capabilities growing ever greater, utilities can now put the technology into the hands of more employees and contractors than ever before. Underpinned by sophisticated analytics, the extended application of mobile technology throughout the utility industry can help employees make decisions and perform tasks in highly coordinated and collaborative ways, regardless of location (see Figure 2). 5
  • 8. Figure 2 An example of a mobile-enhanced field worker’s day Source: IBM Institute for Business Value analysis. Mike: Here is your schedule: First appointment: Pole hit by car at 12 Bedford Ave. Weather updates Directions to Mike SOS Mike can find a colleague, view the circuit and learn about assets and outages as needed. He can turn to subject matter experts with questions. Work coordination is easier. If Mike is injured on the job, an SOS feature gives him one-touch access to alert dispatch, emergency services and his supervisor. Other features include preloaded data and voice dictation. Mike issues an estimated time of repair (ETR) update, which notifies the office and affected customers. As Mike finishes, a reminder prompts him to add a note and a photo of the completed work. This helps to close out jobs more quickly. Customer receives notice of Mike’s arrival. 8:05 8:35 9:22 12:50 2:04 4:45 Customer Name: Issue Description: Address: Resolution Provided: Submit 6 Mobilizing the utility workforce
  • 9. Adding value Mobile technology and analytics can create value for utilities across four key dimensions: operating efficiency, workforce effectiveness, worker safety and service delivery. Operating efficiency Mobile technology increases worker productivity, improving operational efficiency across a utility’s operations. Increasing back-office productivity Using mobile technology, workers can enter data much more rapidly – and with fewer keystrokes – and they can sign off on documents electronically. These capabilities reduce back-office production times and improve margins, and also eliminate paperwork and reduce the need for supervisory review. Mobile technology can also provide near real-time visibility into information to support better decision making and decrease the time it takes to improve results. Driving data quality Mobile technology can improve data quality. Utilities can use the technology to capture time, location and user information automatically – and much more accurately and granularly – than with data entry. Workers can use mobile capabilities to quickly supplement data entries with pictures, video, barcode or RFID information, and voice recording – all without having to fumble with a keyboard. Mobile technology can also improve data quality through GPS- enabled map redlining and real-time asset inventorying in the field (see sidebar, “Major U.S. power generator deploys mobile for improved process efficiency”). Major U.S. power generator deploys mobile for improved process efficiency To keep maintenance and operations running efficiently, a major U.S. power generation company adopted a mobile strategy to pursue new opportunities for increasing field worker productivity. The company provided users with mobile devices that incorporated a simple, intuitive user interface (UI). The devices delivered fast performance and a straightforward, robust architecture, resulting in improved work management processes. Leveraging its mobile solution, the organization was able to conduct work management tasks in the field, including creating work requests, viewing and updating assigned work orders, capturing labor hours, adding failure reporting, issuing parts, and capturing photos as attached documents. 7
  • 10. Workforce effectiveness Mobile technology and analytics can free specialists to focus on high-value tasks, improving workforce effectiveness through increased collaboration, better performance management, and reduced reporting and documentation tasks. Increasing collaboration Effective teamwork in the field is often challenging. For companies that have remote crews traveling among geographically disparate offices, the benefits of implementing a mobile solution can be substantial. Mobile collaboration tools can improve coordination and help companies reprioritize work on the fly. Interactions with control rooms, for example, can become more automated and reliable than voice-only communications. Proximate work crews can readily collaborate to quickly resolve or diffuse difficult or dangerous work situations. Specialists with expertise in particular equipment or situations can remotely guide fieldworkers through unfamiliar tasks. And workers across natural gas, water, electricity, roadwork and emergency services can potentially share safety information and status updates. Embracing performance management Mobile solutions can help utilities more readily identify, manage and resolve root causes of business problems. For example, utilities can use mobile technology to automate the collection of crew statistics, such as onsite crew performance, and arrival and departure times. Additionally, the technology can help utilities create views to drill down through various performance levels and groups, including territory, product, technician and customer data. And mobile technologies can be further enhanced to create a business culture in which employees receive the continuous feedback they need to become and remain high performing. 8 Mobilizing the utility workforce
  • 11. Improving reporting and documentation Unlike legacy mobile solutions, which typically required employees to complete jobs in the truck, second generation mobility eliminates vehicle dependency. Utility workers can now conduct inspection reports while physically surveying jobsites and documenting findings on location. Mobile solutions can leverage GPS and automated time recording to optimize jobsite reporting, location data and before-and-after pictures or video to more effectively validate consumer claims for jobsite-related damage (see sidebar, “Leading European utility reduces error rates and saves time with mobility”). Worker safety Mobile technology has the potential to dramatically improve the safety of utility workers in the field, at the depot and in the office. Tailoring training and briefings Utilities can use mobile technology to optimize refresher training by providing supplemental reviews of equipment or skills Companies can tailor training for specific tasks or assets. Workers can use the technology to conduct morning safety (or “tailboard”) meetings on site in a contextual way, improving relevance and specificity. Providing meaningful, timely notifications Crews operating in poor weather can receive real-time updates about conditions and safety mandates. Real-time analytics can monitor changing conditions and provide alerts. Companies can use mobile technology to tailor notifications to a crew’s precise geography, workers’ individual certifications and training, and specific tasks assigned. And mobile solutions based on wearable technologies can even give insight into the specific health status of individual workers. Leading European utility reduces error rates and saves time with mobility A European electric utility has deployed high-tech mobile equipment for field workers to increase productivity. Integrating multiple SAP components with attendance and GPS vehicle tracking systems, the new mobile solution provides interfaces to SAP and pushes destination information directly to drivers, who no longer need to enter destination addresses. The system optimizes routes, directing drivers in the most direct way from job to job. The mobile solution has saved time and resources, reduced error rates and improved efficiency and response times, yielding field productivity improvements of nearly 20 percent. 9
  • 12. Increasing awareness For workers in the field, an awareness of nearby crews can be potentially lifesaving. When trouble arises for a crew, being able to call on nearby resources for quick assistance, equipment or technical knowledge can be invaluable. Mobile technology can also help coworkers stay informed about nearby traffic and any police, fire or emergency services activities that could impact their work. Service delivery Mobile technology can enable new services and support new business models across the industry. New approaches Mobile technology combined with analytics can reveal new insights that can transform existing services. For example, during a network outage, a utility can use information employees or customers capture in the field to improve early assessments and dispatch the best-suited crew, skills and equipment the first time. The technology can also help companies deliver notifications of crew arrival times and up-to-date completion estimates to affected customers (see sidebar, “CenterPoint Energy uses innovative app to connect with customers”). And by enabling work assignments to be broken into smaller discrete tasks, it can support more decentralized labor marketplaces. New businesses For utilities, the advancement of energy technologies and the move to more distributed energy sources presents challenges, but also many new possibilities. From new distributed consumer and community energy systems to the leasing of consumer rooftops, utilities will need to adapt to a distributed energy environment. New competitors are emerging, and these organizations are taking greater advantage of mobile technology to deepen customer insight and offer new services. Traditional utilities businesses will come under continued pressure to deliver and perform. CenterPoint Energy uses innovative app to connect with customers9 CenterPoint Energy is a large electric and natural gas utility serving several markets in the United States. CenterPoint Energy uses a mobile technology-based solution to support its Power Alert Service, which maintains contact with registered consumers during electric power outages. The solution is able to provide alerts via text, email or phone, depending on registered consumers’ preferences. The supporting analytics provide estimated resolution times, confirm underlying causes and identify solutions. 10 Mobilizing the utility workforce
  • 13. Implementing mobile and analytics in utilities A phased mobile and analytics implementation will help utilities realize business benefits (see Figure 3). Source: IBM Institute for Business Value analysis. Understand the capabilities and expectations - Understand the pain points; gather business needs - Conduct a current-state mobile capability assessment Develop a mobility and analytics strategy - Map needs to current capabilities - Build a realistic business case Determine the best mobility option - Build or procure off-the-shelf solutions that best meet business needs - Enable contextual analytics:right person, right place, right time, right tools Segment the audience - Deploy new capabilities and support with training, appropriate devices, etc. - Redesign, align and optimize processes given new capabilities Mobility and analytics-driven transformation Implement the mobile transformation - Expand ways of doing business - Continuously engage people and partners as technology evolves Figure 3 Five steps to a mobile and analytics transformation for utilities 11
  • 14. Step 1: Understand the capabilities and expectations Start by thoroughly investigating mobile technology’s capability to improve safety, reduce truck rollouts, increase coordination, speed repairs, reduce overtime and improve outage metrics. Review and update business processes, especially those surrounding utility fieldwork, to most effectively apply analytics and mobile technologies. When processes are well understood, organizational leaders should align analytics and mobile principles with the business needs. Design analytics-driven mobile technology to deliver insights in the moment to enable responsive decision-making in the field. User requirements need to be central. Take steps to ensure the centrality of users to design by defining personas and journey maps that illustrate realistic “day-in-the-life-of” scenarios, and understanding customer end effects. Field teams need to verify the impact of mobile technology on day-to-day work. Customers need to validate likely impacts around their expectations. Step 2: Develop a mobility and analytics strategy A clear mobile governance model is necessary to maintain alignment and project communication. Start by assessing the business value of mobile technology and analytics to drive key business decisions. Identify which processes to optimize first, where to conduct pilot programs and whether to buy new mobility-oriented applications or build apps based on current business process understanding. Develop a cohesive mobile strategy that clarifies what coordination is necessary to scale mobility across the enterprise. Define mobile enterprise architecture and assess mobile maturity. Develop a business case for mobile investments linked to ROI. Develop an actionable roadmap for mobile initiatives, with clearly defined milestones and cultural acceptance strategies. 12 Mobilizing the utility workforce
  • 15. Gauge the technical components of the mobility environment underlying mobile applications, including the mobility development platform, app security, device management processes, software integration, testing and quality assurance. Select devices along with operating systems (OSs), applications, security and analytics, and identify and implement application integration. Match device and OS to the criticality of the work, the level of native OS capabilities to be leveraged and the need to support BYOD contractors and customers. Step 3: Determine the best mobility option Deciding to build or acquire mobile apps is a key business decision, as many legacy software solutions are not structured for use in mobile apps. Building mobile requires multiple back-end integrations. Apps need to include viable offline modes when connectivity is not possible. Screen interfaces should focus on usability and context based on the specific activities of end users. Mobile-based solutions are often substantially different from legacy solutions. Unlike legacy updates, which are typically performed annually, mobile solutions tend to have fast, agile development cycles, supporting multiple device form factors, contextual-awareness and strong security. Mobile solutions are typically cloud-based and focus on enabling broad functionality, rather than simply porting old screens to mobile devices. Step 4: Segment the audience Mobile and analytics compress traditional utility processes (see Figure 4). For example, legacy work-management solutions contain steps, including multiple reviews, jobsite inspections and field reporting, that can be readily reduced or eliminated with mobile – often while adding safety and collaboration capabilities. 13
  • 16. When optimizing mobile technology solutions, the requirements of individual work activities will likely be varied, so it is important to adapt application of mobile and analytics technologies to specific circumstances. Automate or address legacy process steps wherever possible with analytics. New development tools can monitor usage data such as time spent on each activity or top activities by device class or user base. Use this information to help improve the user experience and promote expanded adoption. Source: IBM Institute for Business Value analysis Work/ service request Receive assignment Outside assessment Status updates Paper workflow App workflow Review and go Perform work Return to office Complete paperwork Collect paperwork Review paperwork Job complete Decreased hardware and software costs Increased productivity Reduced capital and operational expenses + = Figure 4 Productivity improvements from mobile and analytics 14 Mobilizing the utility workforce
  • 17. Step 5: Implement the mobile transformation When implementing a technological solution, it is critical to keep use cases and user experience at the forefront during the entire process while thoroughly addressing factors that may have a negative influence on final outcomes. Workers are more likely to adopt an effectively designed app that addresses their needs. Not all applications warrant mobility enablement. Base decisions on projected business value, including mitigating factors, such as the potential write-off of existing software and device replacement cycles, which can delay benefit realization. Succeeding with enterprise mobility is as much a people challenge as a technology challenge. A newly mobile-enabled workforce will have a wide range of reactions. For example, positive uptake can quickly turn negative if apps are deployed improperly or don’t simplify tasks. The move to mobile solutions requires employees to embrace the technology-enabled transformation and play a major role in driving deployment and realizing business benefits. Engage employees in overcoming implementation challenges and support them during the transition. Consistent communication on the status of the kickoff, along with clearly defined expectations of continued improvement and ongoing upgrades, will set expectations clearly so employees do not associate one release as the final product. Provide robust support, including training of new hires and legacy employees that might lack skills and experience in new mobile technology tools. 15
  • 18. Are you ready to lead a mobile transformation? • How well do you and other stakeholders understand the mobile business case, including benefits, costs and risks, for your organization? • What is your mobile strategy and its associated mobile architecture? • Have you identified and prioritized the business units and employee groups for mobile transformation? • Is there field data you’re not leveraging that, if converted to knowledge, would help you meet key objectives and business requirements? • Which business processes will you address to eliminate steps and improve worker safety? 16 Mobilizing the utility workforce
  • 19. Authors James Strapp is the Global Industry Leader for Energy Utilities within IBM Global Business Services. James has been consulting to the electricity industry for over 20 years. He has been at the forefront of industry restructuring in North America and Europe, and has worked with a diverse set of clients around the globe. His areas of specialty include the global electric utilities market, smart metering, competitive electricity markets, mobility and operational strategy. He can be reached at james.strapp@ca.ibm.com. Jeffrey Davis is the Energy Utilities Lead for the IBM Institute for Business Value. Jeffrey spent 22 years working for various utilities before ending his utility career in the executive ranks as a vice president. Jeffrey has spent the past 10 years working for IBM on numerous utility projects focusing on transmission and distribution related projects such as smart metering, demand response, mobility, GIS and substation maintenance. He can be reached at jeffreydavis@us.ibm.com. Glen Garner is a Senior Managing Consultant at the IBM Energy Utilities Global Center of Competency. Glen consults with energy and utility companies around the world to set strategy, transform practice and implement technical systems that improve operational performance. He has consulted for more than 20 years with asset-intensive industries and has helped to launch four start-ups in telecommunications, data communications and consulting. Glen is focused on helping customers in the utilities industry use smart mobile technologies to redefine the way field workers operate. Glen can be contacted at ggarner@au1.ibm.com. 17
  • 20. Anthony Marshall is Research Director and Strategy Leader for the IBM Institute for Business Value. Previously, Anthony led numerous projects for the IBM Strategy and Innovation Financial Services Practice, focusing on business strategy and innovation. Anthony has consulted extensively with U.S. and global banks, working with numerous top-tier organizations in innovation management, digital strategy, transformation and organizational culture. He has also worked in MA, regulation economics and privatization across multiple industries, including energy and utilities. Anthony has more than 20 years of consulting, research and analytical experience. He can be reached at anthony2@us.ibm.com. The authors would like to thank Surendra Ramaiah, Rajrohit Teer, Patty Bruffy, Bryan Sacks, Courtney Culdip, Mozhi Habibi, Tharun Venkatachalam and Mike Oakleaf. 18 Mobilizing the utility workforce
  • 21. For more information To learn more about this IBM Institute for Business Value study, please contact us at iibv@us.ibm.com. Follow @IBMIBV on Twitter, and for a full catalog of our research or to subscribe to our monthly newsletter, visit: ibm.com/iibv. Access IBM Institute for Business Value executive reports on your mobile device by downloading the free “IBM IBV” apps for your phone or tablet from your app store. The right partner for a changing world At IBM, we collaborate with our clients, bringing together business insight, advanced research and technology to give them a distinct advantage in today’s rapidly changing environment. IBM Institute for Business Value The IBM Institute for Business Value, part of IBM Global Business Services, develops fact- based strategic insights for senior business executives around critical public and private sector issues. 19
  • 22. Notes and sources 1 International Energy Agency. “World Energy Outlook 2015 Factsheet: Global energy trends to 2040.” https://www.iea.org/media/news/2015/press/151110_WEO_Factsheet_GlobalEnergyTrends.pdf 2 Martinot, E. “How is Germany integrating and balancing renewable energy today?” Energy Transition. February 19, 2015. Reproduced at the author’s website at http://www.martinot.info/ renewables2050/how-is-germany-integrating-and-balancing-renewable-energy-today 3 Bureau of Labor Statistics. United States Department of Labor. “Injuries, Illnesses, and Fatalities: Census of Fatal Occupational Injuries (CFOI) – Current and Revised Data.” September 17, 2015. http://www.bls.gov/iif/oshcfoi1.htm 4 Ikeda, K., Marshall, A., and Majumbar, A. “More than magic: How the most successful organizations innovate.” IBM Institute for Business Value. October 2015. http://www-01.ibm.com/common/ssi/ cgi-bin/ssialias?htmlfid=GBE03625USENappname=skmwww 5 Greentech Mediaeditors. “Grid Edge 20: The Top Companies Disrupting the US Electric Market.” Greentech Media. April 23, 2015. http://www.greentechmedia.com/articles/read/Grid-Edge-20- The-Top-Companies-Disrupting-The-U.S.-Electric-Market, http://us.spindices.com/indices/equity/ sp-500-utilities-sector 6 IBM Institute for Business Value. “Moving from the back office to the front lines – CIO insights from the Global C-suite Study.” 2013. http://www-01.ibm.com/common/ssi/cgi-bin/ ssialias?infotype=PMsubtype=XBhtmlfid=GBE03580USEN 7 Ibid. “Stepping up to the challenge: CMO insights from the Global C-suite Study.” March 2014. http://www-01.ibm.com/common/ssi/cgi-bin/ssialias?subtype=XBinfotype= PMappname=GBSE_GB_TI_USENhtmlfid=GBE03593USENattachment= GBE03593USEN.PDF 8 Leeds, David J. “The Soft Grid 2013-2020: Big Data Utility Analytics for Smart Grid.” Greentech Media. December 2012. https://www.greentechmedia.com/research/report/ the-soft-grid-2013 9 Ross, O. “CenterPoint Energy continues investing in innovative, customer-focused technologies.” PR Newswire. February 12, 2015. http://www.prnewswire.com/news-releases/centerpoint-energy- continues-investing-in-innovative-customer-focused-technologies-300034914.html 20 Mobilizing the utility workforce
  • 23. © Copyright IBM Corporation 2016 Route 100 Somers, NY 10589 Produced in the United States of America February 2016 IBM, the IBM logo and ibm.com are trademarks of International Business Machines Corp., registered in many jurisdictions worldwide. Other product and service names might be trademarks of IBM or other companies. A current list of IBM trademarks is available on the Web at “Copyright and trademark information” at www.ibm.com/legal/copytrade.shtml. This document is current as of the initial date of publication and may be changed by IBM at any time. Not all offerings are available in every country in which IBM operates. The information in this document is provided “as is” without any warranty, express or implied, including without any warranties of merchant­ability, fitness for a particular purpose and any warranty or condition of non- infringement. IBM products are warranted according to the terms and conditions of the agreements under which they are provided. This report is intended for general guidance only. It is not intended to be a substitute for detailed research or the exercise of professional judgment. IBM shall not be responsible for any loss whatsoever sustained by any organization or person who relies on this publication. The data used in this report may be derived from third-party sources and IBM does not independently verify, validate or audit such data. The results from the use of such data are provided on an “as is” basis and IBM makes no representations or warranties, express or implied. GBE03721-USEN-00 Please Recycle 21