People outside of G Suite
3 Ways to work with

Tip
1. Work on Microsoft Office files,
without Office 365
2. Collaborate with anyone,
anywhere
3. Enjoy frictionless meetings
Microsoft Office files are still very common,
but if you’re more of a Google Docs, Sheets,
and Slides user, you can still edit Word, Excel,
and PowerPoint files in Google Drive - if you
know how.
Here are three common ways to work with
People outside of G Suite.

If you need to work with files created in
Microsoft Office, or create files compatible
with those programs, a few options are
available. G Suite, not only allows you to
freely open and create files, but you can also
collaborate and share files with anyone who
has Internet access.
Work on Microsoft Office
files, without Office 365
Tip 01

Work on Microsoft Office
files - even if you don't have
Office 365. To open an Office file from Office,
download and install the Drive plug-
in for Office. You can then open an
existing Office file from Drive, or
save a new Office file to Drive
In G Suite, you can still work on Office files, even
if you don't have Office. You can edit Office files
in a Chrome browser or Chromebook, convert
files to Google formats, and more.
People who have Office can work in native Office
files using Drive or Office, then save them to
Drive.

Google users can collaborate directly on
Microsoft Office files, PDFs, and images right
from Google Drive, without having to convert
them into Docs, Sheets, or Slides. And allows
Drive users to comment on files the same way
they would in Google Docs, without any
additional programs needed.
Collaborate with anyone,
anywhere
Tip 02

Share Google Docs editors
files in an Office format
If the person you’re working with uses Office,
you can send them a copy of your Docs, Sheets,
and Slides files in an Office format.
For example, you can create a file in Docs and
then email it to someone as a Microsoft Word®
file.
Share Google files for
anyone to view
You can share Drive files with people, whether
they have a Google Account or not. Just share
the file with their email address. They’ll get a link
to your file and can view it on the web.
If they want to edit or comment in your file, they
can sign up for a Google Account right from the
file.

Import documents,
spreadsheets, and
presentations to Google
formats
If you’re working on non-Google documents,
spreadsheets, or presentations, you can import
them to Docs, Sheets, or Slides. You can then
edit them in their original format, or convert them
to a Google format.
Convert files to Google
formats
Work together in real time by converting files to
Docs, Sheets, and Slides. For example, you can
convert a Word file to Docs and then edit and
comment on it simultaneously with your team.
If your file has comments or tracked changes,
they’re converted to Docs comments and
suggestions.

Share your network files
from Drive instead
If you’re currently sharing files from a private
network or in Microsoft SharePoint®, you can
move them to Drive where G Suite users can
share them, too. Move them to a Team Drive or
to My Drive.
Share large files
Emailing large files isn’t always possible.
Different email providers can have different
attachment limits. Instead of emailing a large file
to someone, share the file from Drive. When the
person clicks the link in the email, it opens on
the web, even if they’re not using G Suite or
don’t have a Google Account.

Keep shared files secure
The sharing features and access controls in
Drive make working with external partners
simple and secure. For example, when sharing
sensitive files, you can prevent people from
downloading, printing, or copying them. You can
also set an expiration date on files so external
partners or agencies can no longer access them
once a project ends.
If you’re downloading an external file, Drive
scans most files for viruses first. If a virus is
detected, the file won’t be downloaded.
Share files with groups
Share your Google calendars, sites, and
documents with several people at once using
Google Groups. Everyone in the group gets
access to all files shared with the group. People
can be inside or outside of your organization.
You can add people to the group as needed, or
remove someone who should no longer have
access.

Meet takes the headaches out of joining a
video call at work. Just set up a meeting and
share a link. No worrying about whether
teammates, clients, or customers have the
right accounts or plug-ins. With a fast,
lightweight interface and smart participant
management, multi-person video calls are a
breeze.
Enjoy frictionless
meetings
Tip 03

Schedule events and video
meetings
In Calendar, you can schedule events and video
meetings with people who don’t have Google
Accounts. Guests will get an email invitation and
can respond.
You can respond to non-Calendar invitations and
still add the meeting to Calendar. Using
Hangouts Meet, any guest can join your meeting
simply by clicking the link in your invitation.
You can start a video meeting from
several different devices and G
Suite products.

Jimmy Jigmo
I’m a Digital Workplace Guru at AVLN.CO and
Curator of DWPG.CO. Our mission is to
“Innovate Your Digital Workplace” by bringing
new ways of collaboration and communication to
companies that want to scale fast. We work with
new tools and technologies such as Google
Cloud, Salesforce, OKTA, ProsperWorks,
Workplace by Facebook and many more.
Help employees to make connections
and collaborate