See how Exponent, an engineering and scientific consulting group, uses Construction Viz to make it easy for client teams to efficiently communicate and keep project data up-to-date when managing complex construction projects.
The presentation shows how Construction Viz, our flexible construction project management solution powered by SharePoint, is enabling one major utility to manage a large-scale, multi-year transmission tower program spanning thousands of locations and hundreds of thousands of activities.
Construction Viz provides a centralized and complete source of project information with features such as offline mobile inspection forms, tower activity tracking, interactive dashboards, and more.
About the presentation:
Andy Much, lead developer for Lydon Solutions co-presented “How to Get to ‘One Source of Truth’ on Large, Multi-Year Programs” with Winnie Hung of Exponent, at the AACE 2018 Western Winter Workshop.
BPAC WITH UFSBI GENERAL PRESENTATION 18_05_2017-1.pptx
How to Get to ‘One Source of Truth’ on Large, Multi-Year Programs
1. How to Get to “One Source of Truth”
on Large, Multi-Year Programs
By: Exponent – Winnie Hung, Lydon Solutions - Andrew Much
2. AACEInternational’s57thAnnualWesternWinterWorkshop
Effective and efficient management, communication, and
exchange of accurate information plays a key role in a
program’s success. Therefore, it is very important to
have “one source of truth”
• Overview of Program
• Data Management Requirements
• Evaluation of IT Solution
• Selection of IT System
• User Feedback
• Lessons Learned
Agenda
2
6. AACEInternational’s57thAnnualWesternWinterWorkshop
• Support PMO & Program Setup & Execution
Role of Exponent
6
Implementation
• PMO Organizational Structure
• Data Management Solution Assessment
• Performance Metrics Definition
• Reporting Development
• Predictive Data Analytics
• Asset Life-Cycle Cost Decision Tree & Analysis
7. AACEInternational’s57thAnnualWesternWinterWorkshop
• Support PMO & Program Setup & Execution
Role of Exponent
7
• Data Management Solution Implementation Support
• Project Management
• Work Plan Development & Coordination
• Asset Management Planning Support
• Program Plan & Status Reporting
Execution
9. AACEInternational’s57thAnnualWesternWinterWorkshop
• Challenges with data accuracy, data capture and
output/display, workflow management, and reporting
Data Management Requirements
9
PMO
Public Affairs
Local
Customer
Experience
Internal
Construction
Group
Construction
Contractors
Media
Environmental
Land
Property
Owners &
Occupants
– Multiple data sources
– Different file formats & user
input channels
– Existing enterprise systems
do not meet all work
management requirements
– Out-of-sync info
– Workflow gaps
– Geospatial technology
– Mobile connectivity
10. AACEInternational’s57thAnnualWesternWinterWorkshop
• Program needs a Single Source of Truth
• Needs a centralized, web-based IT solution that manages
and reports on data and workflows across all workstreams
and stakeholders
Data Management Requirements
10
Database
PowerPivot
Data
User Input
Status
Dates
Data
Management
Solution
User Input
Daily Report
Forms
Documents
Dashboards
Reporting
11. AACEInternational’s57thAnnualWesternWinterWorkshop
• Benefits
– Centralized platform for program-wide information
tracking, management, and reporting
– Improve transparency and governance of program
information workflows and data integrity
– Improve efficiency in the management and day-to-day
administration of the program
– Customized user experience: UI, functionalities, and
access security
Data Management Requirements
11
12. AACEInternational’s57thAnnualWesternWinterWorkshop
• Assessing and Defining Requirements
1. Understand program objectives, goals, scope of work,
schedule, milestones & deliverables
2. Assess program’s data needs against industry best practices
and current technologies
3. Incorporate user input
How to Select an IT Solution
12
x
Program Data Management System
Data Requirements Workshop
Functional Group:
Date:
Stakeholders
Objective
To determine the key data and workflows required to be incorporated into the
PMO data management system
What is the best way to capture the data requested by the PMO?
What are the sources of your data? Are any of the sources of your group's data
from another group or system/tool?
How often is the data updated/collected and reported?
Who is the owner of the data?
What is your data QC process?
What reports, output, or views in the tool would help improve efficiency and
effectiveness of your group's work on this Program?
Who is the best resource to represent your group?
13. AACEInternational’s57thAnnualWesternWinterWorkshop
How to Select an IT Solution
13
• Evaluation Criteria
– Cost and Schedule
– System and Setup
• Technology lifecycle and relevance
• User size
• Mobile connectivity and mobile forms
• User-based permission controls
• Customized user experience
• Customization capability - forms and displays
• Security and storage
– Data Workflow
• Workflow tracking and automated alert functionalities
• Data import and export ease and data format compatibility
14. AACEInternational’s57thAnnualWesternWinterWorkshop
• Evaluation Criteria
– Program Execution Management
• Resource planning and tracking
• Schedule forecasting
• Work progress and completion status tracking
• Metrics and performance status reporting
• Financial tracking and reporting
• Contracts management
• Action items tracker
• Risk register
• Document management
How to Select an IT Solution
14
15. AACEInternational’s57thAnnualWesternWinterWorkshop
• Evaluation Criteria
– GIS Capabilities
• Geospatial tracking of work status
• Captures, maintains, and can exchange geospatial data collected with
GIS system
How to Select an IT Solution
15
– Development
Support
• Training
• Ongoing
technical
support
17. AACEInternational’s57thAnnualWesternWinterWorkshop
• Selection of Recommended Solution
– Core business competency and expertise
– Experience in deploying solution in same/similar application
settings
– Ease of use for rapid adoption
– Meet work management functional & PMO requirements
• Prevalence of technology
• Integration and compatibility with other common software
• Level of customization
• Workflow management capabilities
• Mobile and offline access
• Geospatial functionalities
• Cost and schedule efficiencies
How to Select an IT Solution
17
31. AACEInternational’s57thAnnualWesternWinterWorkshop
• Identify and partner with the right players
– Sponsors, Champions, and SMEs
• Communicate vision frequently
• Define implementation plan as soon as possible
– Fully vet user cases to avoid going off-course
• Be nimble
– User requirements change
– Customizable/flexible technology
Lessons Learned
31
32. AACEInternational’s57thAnnualWesternWinterWorkshop
• Spend time integrating w/ enterprise systems
– Sharing with other groups
• Strategize implementation plan to increase success
– Phased approach
– Easy early wins
• Communicate regularly
• Embrace the solution!
Lessons Learned
32