1. Log On: SAP icon → Client xxx → User Id → Password → ENTER All Roles
Log Off: System → End session → Yes Display Master Data
SAP R/3 Version 4.0B
Menu Path: Human resources → Personnel management → Administration
Display Master Data
Fast Path: PA20
Infotypes Description
0000 Actions Displays Action Type, Action Reason, Current Employment Status, Personnel Area,
Employee Group, Employee Subgroup, and history of actions.
0001 Organizational
Assignment
Displays Company Code, Personnel Area, Personnel Area, Personnel Subarea, Cost
Center, Employee Group, Employee Subgroup, Payroll Area, Job Key
(Classification Code), and Organizational Unit (Assigned Org Code).
0002 Personal Data Displays complete name information (Last Name, First Name, Middle Name,
Known As, Second Title), Social Security Number, Birth Date, Language,
Nationality (Citizenship), Marital Status, Gender, and 3rd
Nationality if Nationality
does not equal US (SSN Country).
0006 Addresses Displays complete mailing address information and telephone number.
0008 Basic Pay Displays complete base salary information, including Wage Type (either hourly or
monthly), Annual Salary, Work Hours per Period (177.33 hrs/month) and Pay Scale
Group (Grade) and Level (OT Code).
0016 Contract Elements Displays Contract Type and Dates (Assignment Type, Start and End Dates).
0041 Date Specifications Displays date types, including, Continuous Service Date, Last Hire Date, Original
Hire Date, Quotas Service Date. If applicable, also includes Purview In, Purview
Out, Holding End Date, Unpaid LOA end Date and Termination Date.
0185 ID Data Displays an employee’s payroll-related visa information (J1 or F1), if applicable.
0032 Internal Control Used to display Bechtel alphanumeric employee number, if applicable.
9001 Bechtel Custom
Infotype
Displays Entity, Payroll Office Code, Work Location Code, Purview Code, DICC,
Employment Status, Assigned Job Number, and Grandfather Flag.
SAP R/3 Icons/Buttons
Help F1
Back F3
Cancel F12
Change (to Correct) F5
Copy (to update) F7
Create F6
Delete Shift+F2
Display F2
Enter ENTER
Execute F8
Exit F15
List Shift+F8
Overview
Save F11
Scroll Forward F7
Scroll Backward F6
Summarize
This SAP Quick Reference Card contains confidential and proprietary business information of Bechtel Corporation. Distribution of any part or all of this data to non-employees other than for business
purposes of Bechtel Corporation is prohibited.
Essentials

2. SAP Quick Reference
All Roles
Display Master Data
SAP R/3 Version 4.0B
June 1999
Maintaining Infotypes in SAP
Function Definition Process
Create Make a new infotype record and enter new data. F6 or Create icon, Enter new data, F11 or Save icon
Correct Erase a mistake, leaving no history. F7 or List icon, Select record, F5 or Change icon, Enter correct data, F11 or
Save icon
Update Make a new record incorporating new information
and maintaining history of prior record(s)
F7 or List icon, Select record, Shift F8 or Copy icon, Enter new data, F11 or
Save icon
Cancel Leave a record without saving changes made, and
record remains unchanged.
F7 or List icon, Select record, Enter new information, Shift F5 or Change
icon, F11 or Save icon
Delete Remove an Infotype record. F7 or List icon, Select record, Shift+F12 or Delete icon
Glossary
Term Definition
Delimit Record When you create or delete an Infotype record, SAP end dates the previous Infotype record (either 12/31/9999 or one
day prior to the new effective date).
Retroactive Calculation When you create, correct, update, cancel, or delete certain data after payroll has been processed, SAP automatically
recalculates gross to net payroll amounts for the affected prior period.
Reversal Action For any HRIS Action or update that the Daily HRIS Interface cannot update SAP, manual data entry in SAP is
required to reflect the HRIS data and update payroll/tax information as required. This would apply to any Hire,
Term, Rehire, or Transfers onto US Payroll that are changed in HRIS, as well as any Payroll-related data changed in
HRIS that is not the most current record.
This SAP Quick Reference Card contains confidential and proprietary business information of Bechtel Corporation. Distribution of any part or all of this data to non-employees other than for business
purposes of Bechtel Corporation is prohibited.
Essentials

3. This SAP Quick Reference Card contains confidential and proprietary business information of Bechtel Corporation. Distribution of any part or all of this data to non-employees other than for business
purposes of Bechtel Corporation is prohibited.

4. Recommendations for/Comments regarding Job Aid
• This document is built in two-columnar format.
• This job aid will be printed head to toe.
• Eliminate headings which do not apply to your role/function. If neither Subtypes nor Wage types apply, pull Infotypes to left margin.
• Add headings and relevant information for your role/function under “Tips” or use an appropriate heading.
• Build/reduce the icon list for/to those icons which are specific to your procedures.
• I have not included the Function key in some instances where it changes from one area to another, e.g., Summarize (SAP Rules!)
• It’s presently a doc, not a dot.
This SAP Quick Reference Card contains confidential and proprietary business information of Bechtel Corporation. Distribution of any part or all of this data to non-employees other than for business
purposes of Bechtel Corporation is prohibited.